ZipRecruiter

Log In

1

Medical Office Associate Jobs in Springfield, NJ

GRACE MEDICAL GROUP LL

Medical Office Assistant

Rahway, NJ · On-site

$36K - $44K/yr

MS Word, Excel Associates degree Will consider High School diploma with experience working in physician's office. You must be friendly, personable, and detail-oriented. Private Psychiatrist Practice

Kforce Inc.

Family Office Associate

Manhattan, NY · On-site

$18.75 - $25/hr

... Office Associate to handle a diverse array of investments. This company offers a great culture ... We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and ...

previous page

Showing results 41-60

All JobsMedical Office Associate JobsMedical Office Associate Jobs in Springfield, NJ

Medical Office Associate information

See Springfield, NJ salary details

$11

$20

$29

How much do medical office associate jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for medical office associate in Springfield, NJ is $20.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.02 and $22.79 per hour, depending on experience, location, and employer.

What is a medical office associate?

Medical Office Associates are administrative professionals who support the daily operations of healthcare facilities, such as clinics, hospitals, and private practices. Their duties often include scheduling appointments, managing patient records, handling billing and insurance paperwork, and providing customer service to patients. They play a crucial role in ensuring the office runs smoothly and efficiently, allowing medical staff to focus on patient care. Strong organizational, communication, and computer skills are essential for this role.

What are the key skills and qualifications needed to thrive as a medical office associate?

To thrive as a Medical Office Associate, you need strong organizational abilities, attention to detail, and a basic understanding of medical terminology, often supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, scheduling software, and billing/coding procedures is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask in a fast-paced environment help you stand out in this role. These skills and qualities are crucial for ensuring efficient office operations, accurate patient records, and a positive experience for both patients and healthcare staff.

What are some common challenges medical office associates face in managing patient flow and appointments?

Medical Office Associates often encounter challenges such as handling high patient volumes, managing last-minute scheduling changes, and ensuring timely communication between patients and healthcare providers. They need to prioritize tasks efficiently, remain calm under pressure, and utilize electronic health record systems accurately to avoid scheduling conflicts. Strong organizational skills and teamwork are essential, as Medical Office Associates regularly collaborate with nurses, physicians, and administrative staff to maintain a smooth workflow and positive patient experience.

What is the difference between Medical Office Associate vs Medical Receptionist?

AspectMedical Office AssociateMedical Receptionist
CredentialsHigh school diploma; certification often preferredHigh school diploma; certification less common
Work EnvironmentClinics, outpatient facilities, medical officesFront desk of medical offices, hospitals, clinics
Job ResponsibilitiesPatient check-in, scheduling, data entry, insurance verificationGreeting patients, answering calls, scheduling appointments

Medical Office Associates and Medical Receptionists both work in healthcare settings, handling patient interactions and administrative tasks. However, Medical Office Associates often have broader responsibilities, including data management and insurance processing, while Medical Receptionists primarily focus on front-desk duties like greeting patients and scheduling. Both roles require excellent communication skills and familiarity with medical office procedures, making them essential for smooth clinic operations.

What are the most commonly searched types of Medical Office jobs in Springfield, NJ?

The most popular types of Medical Office jobs in Springfield, NJ are:

What job categories do people searching Medical Office Associate jobs in Springfield, NJ look for?

The top searched job categories for Medical Office Associate jobs in Springfield, NJ are:

What cities near Springfield, NJ are hiring for Medical Office Associate jobs?

Cities near Springfield, NJ with the most Medical Office Associate job openings:

Medical Office Associate jobs near you
Infographic showing various Medical Office Associate job openings in Springfield, NJ as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 20% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $42,039 per year, or $20.2 per hour.

Medical Office Specialist

Hackensack Meridian Health

East Brunswick, NJ • On-site

$20.64/hr

Part-time

Medical, Dental, Vision, Retirement, PTO

Posted 24 days ago

Hackensack Meridian Health rating

7.8

Company rating: 7.8 out of 10

Based on 362 frontline employees who took The Breakroom Quiz

129th of 893 rated healthcare providers

Job description

Overview
Our team members are the heart of what makes us better.
At Hackensack Meridian Health we help our patients live better, healthier lives - and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It's also about how we support one another and how we show up for our community.
Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.
The Medical Office Specialist performs a variety of secretarial and administrative duties for the outpatient medical office relating to the organization and management of the department. The Medical Office Specialist is responsible for all front desk functions identified in the ambulatory setting. The role of the Medical Office Specialist is to provide optimal support to the team and to ensure patients receive the very best care, satisfaction and experience during the check-in, scheduling, registration, and check-out process while at the office, and continue to support our patients post visit for any appointment needs and concerns.
Responsibilities
A day in the life of a Medical Office Specialist at Hackensack Meridian Health includes:
  • Promotes patient satisfaction by providing excellent service through friendly and helpful interactions with patients and visitors. Communicates potential patient satisfaction issues to direct leaders. Greets patients and visitors in a prompt, courteous and helpful manner.
  • Manages patient check-in/check-out process. a. Obtains and verifies required demographic information (date stamp and/or copy insurance card). b. Collects copayment and any applicable balances; Verifies insurance eligibility; c. Ensures appropriate referrals are obtained (specialty offices); d. Ensures patient completes appropriate paperwork including but not limited to face sheet, ABN, and HIPAA forms; e. Accurately enters patient demographic information in EMR; f. Depending on specialty, may include downloading specific health data into EMR; g. Provides assistance to patients as needed (e.g, e-check in, ipad, kiosks, etc).
  • Monitors and addresses all the steps in the electronic medical records system (EMR) to support the practice including but not limited to scheduling; cancellations; reconciling registration errors; providing referral information, etc. escalate appropriately to ensure optimized provider scheduling.
  • Receives and directs all communication courteously and consistently (EMR, phone, email, RightFax, etc.) which may involve the interpretation of routine policies and procedures. Resolves routine matters that do not require the intervention of the department manager and escalates all others timely and appropriately.
  • Reviews and distributes daily mail correspondence to appropriate staff in a timely manner. Prepares documents and files reports as necessary.
  • Must be able to maintain patient confidentiality.
  • Prioritize and follow up with peers to ensure all tasks are complete to deliver high-quality patient care.
  • May go over procedure preparation and instructions with patients as needed.
  • Reconciles all forms of payment for accurate daily bank deposit. Signs and dates completed daily cash/payment receipts.
  • Responsible for overall front end needs; escalates issues to Practice Manager or designee e.g., low office supply inventory, peripheral equipment needs, etc.
  • Travel may be required to provide coverage at other locations.
  • Other duties and/or projects as assigned.
  • Adheres to HMH Organizational competencies and standards of behavior.

Qualifications
Education, Knowledge, Skills and Abilities Required:
  • High School diploma, general equivalency diploma (GED), or GED equivalent programs and/or equivalent experience.
  • 1+ years experience working with the public in a customer service setting.
  • Ability to manage multiple tasks in a fast-paced, visible environment while maintaining a professional and confident demeanor in stressful situations.
  • Ability to navigate competing priorities and manage time efficiently.
  • Must be able to travel to various locations.
  • Must have reliable transportation.
  • Proficient computer skills that may include but are not limited to Microsoft office and/or Google Suite platforms.
  • Excellent written and verbal communication skills.

Education, Knowledge, Skills and Abilities Preferred:
  • Associates Degree.
  • Minimum of 1 year related work experience in a physician practice, hospital setting.
  • EMR/EHR experience.
  • Prior clerical training, knowledge.

If you feel the above description speaks directly to your strengths and capabilities, then please apply today!
Starting Minimum Rate
Minimum rate of $20.64 Hourly
Job Posting Disclosure
HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.
The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:
Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
Experience: Years of relevant work experience.
Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
Skills: Demonstrated proficiency in relevant skills and competencies.
Geographic Location: Cost of living and market rates for the specific location.
Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.
Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.
In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

What Hackensack Meridian Health employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply