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Medical Office Assistant Jobs in Romeoville, IL (NOW HIRING)

Power Wellness

Office Assistant

Lombard, IL · On-site

$18 - $20/hr

Office Assistant Location: Lombard, IL Type: Full Time Pay Range: $18-$20/hour Benefits: - Medical, Dental and Vision Benefits. - 401(K) plan with company matching. - Earned Time Off (ETO ...

Youth Outreach Services

Office Assistant

Chicago, IL

$40K/yr

Office Assistant/Receptionist Responsibilities: * Greet and assist clients, families, visitors, and community partners * Answer and direct incoming phone calls * Provide general administrative and ...

Youth Outreach Services

Office Assistant

Chicago, IL · On-site

$40K - $44K/yr

Office Assistant/Receptionist Responsibilities: * Greet and assist clients, families, visitors, and community partners * Answer and direct incoming phone calls * Provide general administrative and ...

Youth Outreach Services

Office Assistant

Chicago, IL · On-site

$40K/yr

Office Assistant/Receptionist Responsibilities: * Greet and assist clients, families, visitors, and community partners * Answer and direct incoming phone calls * Provide general administrative and ...

MiraCare Neuro Behavioral Health Professionals

Be Seen First

Office Assistant

Palos Heights, IL · On-site

$18 - $20/hr

Full Time Office Assistant The full-time Office Assistant partners across the entire staff and providers to keep our doctors on schedule by providing organization and structure to the day to day ...

NetPixel Inc

Office Assistant

Chicago, IL

$17.25 - $22.75/hr

Management Company is seeking an office assistant. Candidate must be able to perform the following duties: - Accounts payable - Accounts receivable - Customer invoicing - File workers compensation ...

Phillips Chevrolet of Frankfort

Office Assistant

Frankfort, IL · On-site

$16.50 - $21.50/hr

Phillips Chevrolet is currently seeking a Full-time Office Assistant. This position is 7:30am - 4pm ... Medical and Dental * 401K Plan * Paid time off and vacation * Growth opportunities * Family owned ...

Phillips Chevrolet of Frankfort

Office Assistant

Frankfort, IL · On-site

$16.50 - $21.50/hr

Phillips Chevrolet is currently seeking a Full-time Office Assistant. This position is 7:30am - 4pm ... Medical and Dental * 401K Plan * Paid time off and vacation * Growth opportunities * Family owned ...

Spectrum Staffing Services

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Office Assistant

Crete, IL · On-site

$16 - $19/hr

Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement.

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All JobsMedical Office JobsMedical Office Assistant JobsMedical Office Assistant Jobs in Romeoville, IL

Medical Office Assistant information

See Romeoville, IL salary details

$26.5K

$41.1K

$53.5K

How much do medical office assistant jobs pay per year?

As of Sep 2, 2026, the average yearly pay for medical office assistant in Romeoville, IL is $41,074.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,700.00 and $44,900.00 per year, depending on experience, location, and employer.

What is a medical office assistant?

Medical Office Assistants are healthcare professionals who perform administrative and clerical tasks in medical settings such as clinics, hospitals, and doctors' offices. Their duties typically include scheduling appointments, managing patient records, billing and insurance processing, and providing customer service to patients. They play a crucial role in ensuring the smooth operation of a medical office by supporting both healthcare providers and patients. Strong organizational skills, attention to detail, and the ability to handle confidential information are important qualities for this role.

What does a medical office assistant do?

As a medical office assistant, you are responsible for all the administrative tasks that are needed to run a medical practice. You answer phones and schedule appointments, update patient records, file test results, provide records to patients, and file billing and insurance claims. You also complete general office duties, like making copies, organizing files, returning phone calls and emails, and maintaining the stock of office supplies.

What are the key skills and qualifications needed to thrive as a medical office assistant, and why are they important?

To thrive as a Medical Office Assistant, you generally need knowledge of medical terminology, administrative procedures, and a certificate or diploma in medical office administration. Familiarity with electronic health record (EHR) systems, billing software, and scheduling tools is typically required. Strong organizational skills, attention to detail, and excellent interpersonal communication help you manage patient interactions and office workflow efficiently. These skills and qualities are crucial for ensuring smooth healthcare operations, accurate record-keeping, and positive patient experiences.

What are some common challenges medical office assistants face when managing patient appointments and records?

Medical Office Assistants often encounter challenges such as balancing a high volume of patient appointments, ensuring accurate data entry in medical records, and coordinating schedules among multiple healthcare providers. They must remain detail-oriented and organized to prevent scheduling conflicts and maintain patient confidentiality. Effective communication with both patients and medical staff is crucial for resolving issues promptly and ensuring a smooth workflow in the office.

What is the difference between Medical Office Assistant vs Medical Receptionist?

AspectMedical Office AssistantMedical Receptionist
CredentialsCertifications often required or preferredTypically no formal certification required
ResponsibilitiesAdministrative tasks, patient intake, basic clinical supportFront desk duties, appointment scheduling, patient greeting
Work EnvironmentClinics, medical offices, healthcare facilitiesReception areas, clinics, hospitals
Employer & Industry UsageHealthcare providers, clinics, hospitalsMedical offices, clinics, hospitals

While both roles involve front-line patient interaction, Medical Office Assistants have broader responsibilities including administrative and basic clinical support, often requiring certifications. Medical Receptionists primarily handle front desk duties like scheduling and greeting patients. Both roles are essential in healthcare settings but differ in scope and qualifications.

Is it worth becoming a medical office assistant?

A medical office assistant is a valuable role that involves administrative tasks, patient communication, and basic clinical support in healthcare settings. The position often requires certification or training, offers steady employment, and provides opportunities for career advancement in healthcare administration.

Which medical office assistant job pays the most?

Senior medical office assistants, especially those with specialized skills or certifications, tend to earn the highest salaries in the field. Factors such as experience, location, and working in specialized healthcare settings can also influence pay rates.
More about Medical Office Assistant jobs

What are the most commonly searched types of Medical Office jobs in Romeoville, IL?

The most popular types of Medical Office jobs in Romeoville, IL are:

What job categories do people searching Medical Office Assistant jobs in Romeoville, IL look for?

The top searched job categories for Medical Office Assistant jobs in Romeoville, IL are:

What cities near Romeoville, IL are hiring for Medical Office Assistant jobs?

Cities near Romeoville, IL with the most Medical Office Assistant job openings:

Medical Office Assistant jobs near you
Infographic showing various Medical Office Assistant job openings in Romeoville, IL as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 20% Part Time, and 6% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $41,074 per year, or $19.7 per hour.

Medical Office Assistant (Administrative)

AUNT MARTHAS HEALTH AND WELLNESS INC

South Holland, IL • On-site

$17.50 - $18.80/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 11 days ago

Job description

 


Administrative Medical Office Assistant
Location: South Holland
Compensation: $17.50–$18.80/hour

About Aunt Martha’s

Aunt Martha’s Health and Wellness boldly commits to supporting the well-being of our communities, ensuring equity in access, and delivering exceptional care inspired by a culture of innovation. We are dedicated to creating environments that allow us to do what we do best—provide accessible healthcare and wellness services.

Position Summary

Under the direct supervision of the Nurse Manager, the Administrative Medical Office Assistant provides frontline administrative support to patients, clinical staff, and health center operations. This role is responsible for patient registration, appointment scheduling, insurance verification, collection of co-pays and deductibles, and ensuring a welcoming, organized, and efficient front office experience.

The ideal candidate demonstrates strong customer service skills, attention to detail, professionalism, and the ability to manage multiple administrative tasks in a fast-paced healthcare environment.

Key Responsibilities
  • Uphold patient confidentiality and ethical behavior in alignment with Aunt Martha’s policies.
  • Provide administrative support to the health center and assist patients, visitors, and staff in a professional manner.
  • Support multiple health centers within a designated region, as needed.
  • Actively participate in daily team huddles to support clinic operations.
  • Register new and returning patients using the electronic health record (EHR) system, ensuring completion of all required forms and accurate data entry.
  • Verify insurance eligibility and income, and upload required documentation into the EHR.
  • Refer uninsured or underinsured patients to enrollment specialists for insurance support.
  • Answer phone calls professionally and courteously, route communications appropriately, and document all interactions in the EHR.
  • Schedule, reschedule, and cancel appointments as needed.
  • Conduct reminder and follow-up calls for missed appointments per protocol.
  • Process patient check-outs, including collecting payments, issuing receipts, submitting claims, and scheduling follow-up visits as directed by clinical staff.
  • Complete administrative tasks, phone messages, patient cases, and eligibility reviews by the end of business each day.
  • Perform daily cash reconciliation and end-of-day batch closing accurately.
  • Process medical record requests within established timeframes.
  • Collect and distribute internal and external mail.
  • Complete all required Core Curriculum training.
  • Perform additional duties as assigned.
Qualifications

Education & Experience

  • High school diploma or GED required.
  • At least one year of previous customer service experience required.
  • Previous experience as a Medical Office Assistant, Administrative Assistant, Patient Access Representative, Front Desk Representative, or in a healthcare setting is strongly preferred.

Additional Requirements

  • Reliable transportation required.
  • Bilingual English/Spanish skills are a plus.
  • Flexibility to work evening hours, weekends, and scheduled holidays as needed.
Compensation and Benefits
  • Health, Dental, and Vision Insurance
  • Disability and Life Insurance
  • Paid Vacation, Sick Days, and Holidays
  • Retirement Plan
  • Employee Assistance Program (EAP)
  • Employee discounts on services such as cell phones, restaurants, and more


Aunt Martha’s is an equal opportunity employer.  All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.