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Medical Event Planner Jobs (NOW HIRING)

University of New Mexico

Events Planner

Albuquerque, NM · On-site

$3.8K - $5.0K/mo

... medical education (CME) activities. The ideal candidate combines exceptional event management ... Event Planning and Management * Plan and execute a portfolio of academic and clinical events ...

In-N-Out Burger

Concierge Event Planner

Franklin, TN · On-site

$15.25 - $19.75/hr

... include Medical, Dental, Vision, Life Insurance, FSA's, 401(k)/Profit Sharing Plan, Adoption ... Luxury Event Planner, Executive Personal Assistant, Travel Planner, Executive event support, or ...

tbc

Blood Drive Event Planner

Augusta, GA

Health Insurance (Medical, Vision, and Dental) * Healthcare and Dependent Care FSA * Short and ... Strengthen community relationships by attending events, health fairs, and outreach opportunities

The Gathering Spot

Private Events Planner

Atlanta, GA · On-site

Conducts pre-event site/venue tours with potential clients. * Acts as a primary day-of-event ... medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ...

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Medical Event Planner information

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$13

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How much do medical event planner jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for medical event planner in the United States is $30.45, according to ZipRecruiter salary data. Most workers in this role earn between $24.04 and $35.34 per hour, depending on experience, location, and employer.

What is a medical event planner?

A Medical Event Planner is a professional who specializes in organizing, coordinating, and managing events related to the healthcare and medical industry. These events can include medical conferences, pharmaceutical meetings, continuing medical education (CME) seminars, workshops, and product launches. Medical Event Planners handle all aspects of event logistics, such as venue selection, registration, compliance with industry regulations, and coordination with speakers and vendors. Their goal is to ensure that all events run smoothly and meet the specific needs of medical professionals and organizations.

What are the key skills and qualifications needed to thrive as a medical event planner?

To thrive as a Medical Event Planner, you need expertise in event management, knowledge of healthcare regulations, and a degree in hospitality, public relations, or a related field. Familiarity with event management software, budgeting tools, and compliance systems such as CME accreditation is typically required. Exceptional organization, communication, and problem-solving skills help in managing complex logistics and stakeholder relationships. These skills ensure successful, compliant events that meet both medical standards and client expectations.

What are some common challenges medical event planners face when coordinating conferences and seminars?

Medical Event Planners often manage complex logistics, such as ensuring compliance with healthcare regulations, handling sensitive data, and coordinating with busy medical professionals. They must also accommodate last-minute schedule changes and secure appropriate venues that meet both attendee and technology needs. Success in this role requires strong organizational skills, flexibility, and clear communication with vendors, speakers, and healthcare sponsors to deliver seamless and compliant events.

What is the difference between Medical Event Planner vs Medical Conference Coordinator?

AspectMedical Event PlannerMedical Conference Coordinator
CredentialsEvent planning certifications, healthcare knowledgeEvent planning certifications, healthcare industry familiarity
Work EnvironmentHealthcare facilities, conference venues, hospitalsConference centers, hospitals, medical associations
Employer & IndustryHospitals, healthcare organizations, event planning firmsMedical associations, healthcare institutions, conference organizers

Both roles involve organizing healthcare-related events, but Medical Event Planners focus on a broader range of medical events, including seminars and workshops, while Medical Conference Coordinators specialize in large-scale medical conferences. Understanding these differences helps professionals choose the right career path or job search focus.

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What cities are hiring for Medical Event Planner jobs?

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What job categories do people searching Medical Event Planner jobs look for?

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Medical Event Planner jobs near you
Infographic showing various Medical Event Planner job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $63,335 per year, or $30.4 per hour.

MEETING AND EVENT PLANNER - MOUNTAIN VIEW, CA

Eurest

Mountain View, CA • On-site

$80K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Eurest Services rating

7.7

Company rating: 7.7 out of 10

Based on 72 frontline employees who took The Breakroom Quiz

7th of 68 rated caterers

Job description

Salary: $80,000 - $85000 /year

Pay Grade: 13 

Other Forms of Compensation:  

As the leader in business and industry dining, Eurest is the company to join if you want a rewarding career packed with limitless opportunities. We feed the employees of the nation's largest and most-prestigious companies -- in every state and across all industries. As a member of Eurest's leadership and professional support team, you will help our 16,000 chefs, and in-unit associates excel as they deliver world-class meals in corporate cafes and executive dining rooms with on-site catering through vending innovations and more.

Our company is innovative, high performing and fast growing. Our teammates are enthusiastic, committed to quality and thrive on consistently delivering unparalleled results. And did we mention we work with exciting companies and at interesting locations? Come grow your career with Eurest.

Job Summary

The Meeting & Event Planner is responsible for the day-to-day planning, coordination, and execution of corporate meetings, conferences, and special events. This role oversees all aspects of event operations from initial planning through event completion, partnering closely with clients, facilities teams, catering, audiovisual departments, vendors, staffing agencies, and event production companies to deliver exceptional experiences.

The ideal candidate is highly organized, customer-focused, and experienced in managing multiple priorities in a fast-paced corporate environment. This position supervises between 2 and 15 hourly associates depending on event volume and business needs.


Essential Functions and Responsibilities:

Event Planning & Operations

  • Manage day-to-day meeting and event planning operations.
  • Coordinate and execute events ranging from 10 to 2,000 guests.
  • Oversee event logistics from concept through completion.
  • Manage conference center and multipurpose room scheduling and utilization.
  • Ensure seamless event execution and superior guest experiences.
  • Coordinate all event-related activities with internal and external stakeholders.

Client & Customer Relations

  • Serve as the primary point of contact for clients and customers.
  • Build strong client relationships and ensure high levels of customer satisfaction.
  • Respond to guest concerns and resolve issues promptly and professionally.
  • Conduct event planning meetings and communicate expectations to all partners.

Cross-Functional Coordination

  • Partner with Audio Visual (AV) teams to ensure technology requirements are met.
  • Coordinate with Facilities teams regarding room setup, maintenance, and event readiness.
  • Collaborate with Executive Conference Center catering teams on food and beverage services.
  • Work closely with Catering Managers to support event planning and execution.
  • Coordinate with outside vendors, staffing agencies, and event production companies.

Leadership & Team Management

  • Supervise, train, and develop 2-15 hourly associates.
  • Foster a positive and inclusive work environment.
  • Provide coaching, performance feedback, and ongoing development opportunities.
  • Ensure staffing levels appropriately support operational needs.

Compliance & Administration

  • Maintain compliance with Compass Group policies and procedures.
  • Track event details, budgets, and operational requirements.
  • Support financial accountability and budget management initiatives.
  • Maintain accurate event documentation and reporting.
Qualifications:
  • 5+ years of experience in meeting planning, conference services, hospitality, or event management.
  • Experience coordinating meetings, conferences, and large-scale events.
  • Strong communication, customer service, and organizational skills.
  • Ability to manage multiple projects in a fast-paced environment.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Preferred

  • Bachelor's degree in Hospitality, Event Management, Business, or related field.
  • Corporate conference center experience.
  • Experience with AV services, event production, and budget management.

Knowledge, Skills & Abilities

  • Strong leadership, coaching, and team management skills.
  • Excellent multitasking, organization, and project management abilities.
  • Strong problem-solving and communication skills.
  • Ability to adapt quickly in a fast-paced environment.
  • Experience managing budgets and collaborating across multiple departments.
  • Detail-oriented with a focus on guest satisfaction and operational excellence.

Work Environment

  • Fast-paced, customer-facing corporate conference center environment.
  • Regular interaction with executives, clients, vendors, and guests.
  • Active role requiring movement throughout the facility.
  • Flexible schedule, including occasional evenings and weekends as needed.

Apply to Eurest today!

Eurest is a member of Compass Group USA

Click here to Learn More about the Compass Story

Associates at Eurest are offered many fantastic benefits.

  • Medical
  • Dental
  • Vision
  • Life Insurance/ AD
  • Disability Insurance
  • Retirement Plan
  • Paid Time Off
  • Holiday Time Off (varies by site/state)
  • Associate Shopping Program
  • Health and Wellness Programs
  • Discount Marketplace
  • Identity Theft Protection
  • Pet Insurance
  • Commuter Benefits
  • Employee Assistance Program
  • Flexible Spending Accounts (FSAs)
  • Paid Parental Leave
  • Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. 

https://www.compass-usa.com/wp-content/uploads/2026/01/2026_Wage-Transparency_Eurest.pdf 

Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. 

Eurest maintains a drug-free workplace.

Applications are accepted on an ongoing basis.

What Eurest Services employees say

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About Eurest

Sourced by ZipRecruiter

Eurest is recognized worldwide for standards of service and excellence within the foodservice industry. Embracing an ownership mindset, Eurest leverages global resources, promotes a local presence and enriches the communities we serve. The Eurest Promise, "connect with people, inspire through food, create solutions, and live our promise," is exemplified throughout our organization. Eurest is proud to serve the world's most respected successful corporations, including many of the Fortune 500.

Industry

Food services and drinking places

Company size

11 - 50 Employees

Headquarters location

Charlotte, NC, US

Year founded

1996

Social media

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