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Medical Document Processing Jobs in Virginia (NOW HIRING)

Cooley LLP

Document Specialist

Reston, VA

$68K - $120K/yr

Position summary: The Document Processing Specialist is responsible for providing document ... We offer a full range of elective benefits including medical, health savings account (with ...

Cooley

Document Specialist

Reston, VA

$68K - $120K/yr

Position summary: The Document Processing Specialist is responsible for providing document ... We offer a full range of elective benefits including medical, health savings account (with ...

Zimmer, Inc.

Document Control Coordinator

Norfolk, VA · On-site

Also responsible for assisting with ensuring change orders and documents are processed within a ... Experience working for product for medical devices. Salary Ranges: 41,600.00 - 52,000.00 Travel ...

WSP

Document Control Specialist

Virginia Beach, VA · On-site

$76K - $78K/yr

Process Incoming/Outgoing documentation. * Ensure that electronic record files as required are ... WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life ...

WSP

Document Control Specialist

Virginia Beach, VA

$76K - $78K/yr

Process Incoming/Outgoing documentation. * Ensure that electronic record files as required are ... WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life ...

Parsons

Document Control Specialist

Alexandria, VA · On-site

$35.96 - $62.93/hr

... process and assist with document onboarding from the Project Management Software System (PMSS) to ... medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life ...

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Medical Document Processing information

What is medical document processing?

Medical document processing refers to the methods and technologies used to handle, organize, and manage medical records and documents. This includes tasks such as digitizing paper records, extracting important information from clinical documents, ensuring data accuracy, and maintaining patient confidentiality. Efficient medical document processing is crucial for the smooth operation of healthcare facilities, supporting better patient care and compliance with legal regulations. It often involves the use of specialized software and knowledge of healthcare terminology.

What are the key skills and qualifications needed to thrive as a medical document processing specialist?

To thrive in Medical Document Processing, you need strong attention to detail, knowledge of medical terminology, and a background in healthcare administration or related fields. Familiarity with electronic health records (EHR) systems, transcription software, and HIPAA compliance is typically required. Excellent organizational skills, discretion, and effective communication help ensure accuracy and confidentiality in handling sensitive patient data. These skills are crucial for maintaining accurate records, supporting patient care, and ensuring legal and regulatory compliance in healthcare settings.

What are some common challenges faced in a medical document processing role, and how can they be managed effectively?

Professionals in Medical Document Processing often encounter challenges such as managing high volumes of sensitive information, ensuring accuracy under tight deadlines, and staying compliant with privacy regulations like HIPAA. To manage these challenges, it is essential to develop strong organizational skills, attention to detail, and familiarity with electronic health record (EHR) systems. Effective communication with healthcare providers and ongoing training in regulatory updates also help maintain accuracy and compliance, making the workflow smoother and reducing errors.

What is the difference between Medical Document Processing vs Medical Coding?

AspectMedical Document ProcessingMedical Coding
CredentialsNone mandatory, often requires familiarity with medical recordsCertification (e.g., CPC, CCS) often required
Work EnvironmentHealthcare offices, hospitals, clinicsHospitals, clinics, insurance companies
Job FocusManaging, organizing, and verifying medical documentsAssigning standardized codes to diagnoses and procedures
Common TasksData entry, document review, record managementCode assignment, compliance, billing support

Medical Document Processing involves managing and verifying medical records, while Medical Coding focuses on translating medical information into standardized codes for billing and documentation. Both roles are essential in healthcare administration but differ in their specific responsibilities and required certifications.

Is medical records clerk a good career?

A medical records clerk is responsible for organizing and maintaining patient records in healthcare settings, requiring attention to detail and knowledge of health information systems. The role offers steady employment with opportunities for advancement and typically requires a high school diploma or certification. It can be a good career choice for those interested in healthcare administration and data management.

What are popular job titles related to Medical Document Processing jobs in Virginia?

For Medical Document Processing jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Medical Document Processing jobs in Virginia look for?

The top searched job categories for Medical Document Processing jobs in Virginia are:

Medical Document Processing jobs near you
Infographic showing various Medical Document Processing job openings in Virginia as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Document Specialist

Cooley LLP

Reston, VA

$68K - $120K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 17 days ago

Job description

Document Specialist

Cooley is seeking a Document Specialist to join the Document Processing team.

Position summary: The Document Processing Specialist is responsible for providing document production and processing support.The Document Processing Specialist will work together with other document processing specialist and/or proofreader team members across both domestic/international locations and schedules in an effort to provide the highest level of customer service and quality in an effort to provide the highest level of customer service and quality. Responsibilities include, but are not limited to the following:

Schedule for Work Week :

  • Wednesday-Friday 3:30 PM-2:00 AM (PT)

    Saturday 11:30 AM-10:00 PM (PT)

Position responsibilities:

  • Create new documents and revise existing documents in Microsoft Word, Excel, PowerPoint, and Visio using conversion of electronic file or new input typing, or by downloading and reformatting documents from Internet resources such as EDGAR databases
  • Reformat existing documents into Cooley templates and standard or custom formats
  • Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf
  • Transcribe analog or digital dictation files
  • Proofread all edits made or word-for-word for new input, or conversion projects for accuracy
  • Troubleshoot issues in multiple software applications, including Word, Excel and PowerPoint
  • Answer hotline calls, proxy on to user workstations and respond and resolve user document and software issues
  • Create fill-in forms in Acrobat
  • Create charts, graphs, tables and spreadsheets as requested
  • Use email, including email with multiple attachments
  • Transfer documents to/from secure file transfer platforms
  • Conduct Internet, intranet, network and archive searches, as requested
  • Download/Save/Print to PDF from various Data Sites
  • Mark and generate Table of Contents and Table of Authorities (utilizing Best Authority)
  • Perform redlines using Litera Compare and native Word
  • Log work and cost recovery information
  • All other duties as assigned or required

Skills & experience:

Required:

  • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
  • Available to work overtime and flexible schedule, as required
  • Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best Authority
  • Fast and accurate typing
  • General understanding of personal computers
  • Previous experience supporting multi-locations and time zones
  • Previous legal document processing experience:
  • 1. Document Specialist I: Minimum 1+ year prior document processing experience
  • 2. Document Specialist II: Minimum 5+ years prior document processing experience with proven software knowledge and document expertise

Preferred:

  • Bachelor's degree

Competencies:

  • Ability to professionally handle conflicting demands under extreme time constraints from practitioners and business professionals
  • Ability to work independently and under pressure in a sedentary manner for long periods of time
  • Excellent command of English language
  • Ability to interact with team members at all levels in a professional and respectful manner at all times
  • Ability to work through complex legal document markups and instructions in a timely and accurate manner
  • Ability to prioritize various requests and deadlines simultaneously
  • Proven ability to perform complex work in a timely manner and meet strict deadlines
  • Exceptional attention to detail
  • Familiarity with legal terminology and a variety of document formats used in legal work
  • Reliable and punctual

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $58.00 ($68,640.00 - $120,640.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

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