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Secretary II - Student Services
North Bend High School
Full Time, 221 Day Calendar
Salary Range: $21.09/hr  - $25.43/hr
Reports to: Principal
 

Position Summary:

 
The Secretary II Student Services position provides high-level administrative support to the school counseling department, assists with the administration of the Career and Technical Education (CTE) program and serves as the state testing coordinator. This position plays a critical role in student schedule forecasting and state-required data reporting. It requires exceptional organization, communication, and multitasking skills.

Essential Requirements:

• High school diploma or equivalent.
• Four (4) years general office experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job; two (2) years of secretarial experience, preferably in a school setting.
• Demonstrated proficiency in Google Suite, Microsoft Office, and student information systems (e.g., Synergy).
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent organizational and time management skills.

Essential Duties and Responsibilities (other duties may be assigned):

Counseling & Scheduling Support

• Coordinate and assist with the development of the master schedule, including entering forecasting data for all grades (812) in the student information system (e.g., Synergy).
• Support schedule changes, load balancing, and schedule cleanup in collaboration with counselors and administration.
• Assist with student placement to ensure graduation requirement tracking.
• Provide clerical assistance to counselors, registrar, and front office as needed.
• Maintain spreadsheets for teacher aide assignments and placements.
• Provide back-up support to other clerical positions and the office in case of absence or work overload.

CTE Program Coordination

• Serve as the CTE Program Administrator.
• Update and maintain student participation records in coordination with teachers and the Oregon Department of Education (ODE).
• Submit annual CTE reports for funding purposes.
• Attend annual training sessions and ensure program compliance.
• Support dual credit and Expanded Options programs by managing agreements and tracking student registration with community colleges (e.g., SOCC).

State Testing Support

• Assist in preparation for state testing by generating student rosters, preparing SSID cards, and coordinating materials and accommodations.
• Communicate testing protocols and schedules to staff and ensure accurate implementation.

Event Planning & Communications

• Lead planning and execution of Class Night, senior slide shows, and other graduation-related activities.
• Create and update bulletin boards with college and scholarship information.
• Collaborate with external organizations (e.g., Recruit Hippo) for student job placements.
• Perform other duties as assigned

Working Conditions:

• Work is performed in a standard office environment with frequent interruptions.
• Must be able to work under pressure and meet multiple deadlines.
• May be required to work evenings for events such as Class Night, FAFSA nights, and parent/student presentations.

Physical Requirements:

• Ability to sit, stand, and walk for extended periods.
• Must be able to lift up to 25 pounds occasionally.
• Use of standard office equipment including computers, telephones, copiers, and printers.

Certificates, Licenses, Registrations, Bonding and/or Testing Required:

• Possess and maintain a valid First Aid card as required
• Criminal Justice Fingerprint Clearance/FBI Background check
• Blood borne Pathogen Training/Hepatitis B Shot Series Training as required
• Pre-employment Drug Screen
• Safe Schools Training as required

Equal employment opportunity and treatment shall be practiced by the North Bend School District regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, pregnancy, childbirth or a related medical condition, age, veterans' status, service in uniformed service, familial status, genetic information, an individual's juvenile record that has been expunged, and disability if the employee, with or without reasonable accommodation, is able to perform the essential functions of the position.