Position Overview
The Title Closer is responsible for coordinating and conducting real estate closing transactions from contract to close. This role serves as the primary point of contact for buyers, sellers, real estate agents, lenders, and attorneys throughout the closing process, ensuring all transactions are completed accurately, compliantly, and on time in accordance with Florida law and title insurance underwriting guidelines.
Key Responsibilities
Closing Coordination & Execution
- Schedule, prepare, and conduct residential and/or commercial real estate closings
- Review purchase contracts, lender instructions, and title commitments to prepare accurate closing packages
- Prepare HUD-1 Settlement Statements and/or Closing Disclosure (CD) documents in compliance with RESPA and TRID regulations
- Disburse closing funds and ensure proper recording of all documents with the county clerk
Title & Document Review
- Examine title commitments and identify liens, encumbrances, and title defects requiring resolution prior to closing
- Coordinate with title examiners and underwriters to clear title issues
- Review surveys, HOA estoppels, payoff statements, tax certificates, and municipal lien searches
- Prepare and review deeds, affidavits, and other closing documents for accuracy and legal sufficiency
Client & Agent Relations
- Communicate proactively with all parties — buyers, sellers, Realtors, lenders, and attorneys — to ensure a smooth closing experience
- Provide outstanding customer service and serve as a calm, knowledgeable guide through the closing process
- Resolve last-minute issues or discrepancies with professionalism and urgency
Compliance & Record-Keeping
- Maintain closing files in compliance with Florida Department of Financial Services (DFS) regulations and company policy
- Follow ALTA Best Practices and underwriter guidelines
- Ensure proper handling of escrow funds in accordance with Florida Bar and DFS rules
- Complete post-closing tasks including recording, final policy issuance, and file disbursement
Qualifications
Required
- Minimum 2–3 years of experience as a title closer or in a title/escrow role in Florida
- Strong working knowledge of Florida real estate law, title insurance, and closing procedures
- Proficiency with closing software (e.g., SoftPro, RamQuest, or similar)
- Familiarity with TRID/RESPA requirements and Closing Disclosure preparation
- Excellent attention to detail and organizational skills
- Strong written and verbal communication skills
- Ability to manage multiple closings simultaneously in a fast-paced environment
Preferred
- Florida Notary Public certification
- Experience closing both residential and commercial transactions
- Existing relationships with lenders, agents, and attorneys in the Tampa Bay market
- Associate's or Bachelor's degree in a related field
Compensation & Benefits
- Competitive base salary commensurate with experience
- Performance-based incentives
- Health, dental, and vision insurance
- Paid time off and holidays
- Professional development support