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Manager Secretary Jobs in Kentucky (NOW HIRING)

Lifepoint Health

Unit Secretary PRN

Georgetown, KY · On-site

$38K - $47K/yr

As a Unit Secretary joining our team, you're embracing a vital mission dedicated to making ... This role reports to the Director or Manager of Department. How you'll contribute * Demonstrate ...

Lifepoint Health

Unit Secretary PRN

Georgetown, KY · On-site

$38K - $47K/yr

As a Unit Secretary joining our team, you're embracing a vital mission dedicated to making ... This role reports to the Director or Manager of Department. How you'll contribute * Demonstrate ...

LifePoint Health

Unit Secretary PRN

Georgetown, KY · On-site

$38K - $47K/yr

As a Unit Secretary joining our team, you're embracing a vital mission dedicated to making ... This role reports to the Director or Manager of Department. How you'll contribute * Demonstrate ...

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Manager Secretary information

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.
What are the most commonly searched types of Secretary jobs in Kentucky? The most popular types of Secretary jobs in Kentucky are:
What cities in Kentucky are hiring for Manager Secretary jobs? Cities in Kentucky with the most Manager Secretary job openings:
Manager Secretary jobs near you

Department Secretary Food Service

Larue County Schools

Hodgenville, KY • On-site

Full-time, Part-time

Posted 22 days ago

Job description

Position Type:
Secretarial/Clerical
Date Posted:
7/20/2026
Location:
Central Office
LOCAL DISTRICT CLASSIFICATION PLAN
SUMMARY CLASS TITLE: FOOD SERVICE SECRETARY
This is a part-time position; days will vary; 3.75 hrs/day; FS Manager Salary Schedule
BASIC FUNCTION:
Perform advanced-level secretarial duties for a Director-level administrator of a District function requiring independent judgment and analysis; plan, organize and coordinate office activities and communications to relieve the administrator of routine administrative and clerical details.
DISTINGUISHING CHARACTERISTICS:
Food Service Secretary incumbents report to a Director-level administrator with responsibilities for overall program administration of a complex District function and perform administrative assistant duties. Food Service Secretary incumbents report to a District coordinator, specialist or other administrator having responsibility for a program of smaller size, complexity and impact and perform responsible administrative assistant duties.
REPRESENTATIVE DUTIES:
  • Serve as secretary to a District-level Director or administrator of a large, complex program or function; plan, organize and coordinate activities to relieve the administrator of routine clerical details.
  • Interview and screen callers and visitors, including students, teachers, administrators, parents, vendors and the public and provide information or direct to appropriate personnel; provide detailed and technical information concerning District policies, procedures and established regulations.
  • Communicate with parents and District personnel on confidential or sensitive issues; screen incoming calls to gather and exchange information.
  • Assure timely communications between office and District employees; make phone calls to receive and transmit information; type memos, bulletins, letters and notices; prepare Board agenda items and related materials as assigned; compose correspondence or prepare from rough draft.
  • Type a variety of items including inter-office communications, requisitions, forms, letters, special projects, legal documents and other materials; establish, modify and maintain project and confidential filing systems.
  • Train and provide work direction to other clerical personnel as assigned.
  • Research and compile information and compute statistical data for federal, State and District reports and special projects as assigned.
  • Schedule meetings, conferences and appointments for the Director; maintain Director's calendar; arrange for conference rooms and refreshments; arrange and schedule travel accommodations as necessary.

Food Service Secretary - Continued Page 2
REPRESENTATIVE DUTIES - continued:
  • Assist in the maintenance of department budgets; enter data into computer to charge appropriate accounts; review invoices, requisitions and purchase orders for accuracy, completeness and compliance with department and District policies; inspect and verify accuracy of District financial reports with office records; research and resolve discrepancies as needed.
  • Review or prepare a variety of materials and documents, including financial documents, invoices, inventory records and statistics; order supplies and materials and prepare purchase orders; assure adequate forms and supplies to support office operations.
  • Attend a variety of meetings; prepare and send out notices of meetings; collect and compile information for meetings, projects and workshops; prepare and distribute minutes.
  • Take and transcribe dictation of letters, reports, bulletins, meetings and memoranda as required; transcribe materials from dictation equipment as required; provide secretarial and clerical assistance to other staff as necessary.
  • Maintain a variety of complex personnel records, time sheets, lists, files and records, including confidential materials.
  • Receive, open and screen incoming mail and independently compose replies according to established procedures.
  • Operate a variety of office equipment such as typewriter, computer terminal, FAX machine, copier and calculator.
  • Coordinate communications between supervisor and other District staff and the public.
  • Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
  • Modern office practices, procedures and equipment.
  • Applicable sections of Kentucky Administrative Regulations and other applicable laws.
  • District organization, operations, policies and objectives.
  • Organization, rules, regulations and programs related to an assigned office or function.
  • Operation of a computer terminal and data entry techniques.
  • Software applications used by the District, including word processing and spreadsheets.
  • Financial and statistical record-keeping techniques.
  • Basic budget monitoring and control.
  • Telephone techniques and etiquette.
  • Financial and statistical record-keeping techniques.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.

ABILITY TO:
  • Perform advanced-level secretarial duties requiring independent judgment and analysis.
  • Plan, organize and coordinate office activities and communications to relieve the Director of routine administrative and clerical details.
  • Work independently with little direction.

Food Service Secretary-- Continued Page 3
ABILITY TO - continued:
  • Type at an acceptable rate of speed.
  • Analyze situations accurately and adopt an effective course of action.
  • Compose independently or from oral instructions letters, memos, bulletins or other material.
  • Read, interpret, apply and explain rules, regulations, policies and procedures.
  • Maintain records and prepare reports.
  • Communicate effectively both orally and in writing.
  • Meet schedules and timelines.
  • Add, subtract, multiply and divide quickly and accurately.
  • Establish and maintain cooperative and effective working relationships with others.

EDUCATION AND EXPERIENCE:
Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and three years of increasingly responsible secretarial and clerical experience.
LICENSES AND OTHER REQUIREMENTS:
Some positions in this class may be required to take and transcribe shorthand at an acceptable rate of speed.

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