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Manager Administration Jobs in Whitby, ON (NOW HIRING)

KIT Recruitment

Office Manager

Toronto, ON · On-site

CA$55K - CA$65K/yr

Minimum of three years of experience in office management, administration, executive support or a similarly broad operational role. * Experience managing facilities, vendors, purchasing, invoices and ...

Durham College

Medical Administration Clerk

Oshawa, ON · On-site

Under the direction of the Office Manager ofthe Campus Health and Wellness Centre, the incumbent provides office andadministrative duties which include reception, clerical and customer servicesupport ...

Durham College

Medical Administration Clerk

Oshawa, ON · On-site

Under the direction of the Office Manager ofthe Campus Health and Wellness Centre, the incumbent provides office andadministrative duties which include reception, clerical and customer servicesupport ...

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All JobsAdministration JobsManager Administration JobsManager Administration Jobs in Whitby, ON

Manager Administration information

What is an administration manager?

An administration manager is a middle-management officer who oversees the daily operations of a business or organization. As an administration manager, you perform numerous administrative and support duties for staff and management. Depending on the specifics of your job, your responsibilities may include hiring and training new employees, handling yearly budgets or cost-cutting measures, and maintaining the office by ordering supplies and ensuring equipment functions properly.

What are the roles and responsibilities of a Manager Administration?

A Manager Administration is responsible for overseeing the daily operations and administrative functions of an organization or department. Their duties typically include managing office supplies, coordinating facility maintenance, supervising administrative staff, implementing company policies, and ensuring efficient workflow. They also handle budgeting, record-keeping, and may be involved in HR-related tasks such as recruitment and training. The primary goal of a Manager Administration is to support smooth business operations and create a productive work environment.

What are the key skills and qualifications needed to thrive as a Manager Administration?

To thrive as a Manager Administration, you need strong organizational abilities, leadership skills, and a background in business administration or management, often supported by a relevant degree. Familiarity with office management software, budgeting systems, and HR tools is typically expected, and certifications like Certified Manager (CM) can be advantageous. Excellent communication, problem-solving, and decision-making skills help you manage teams and resolve workplace challenges effectively. These competencies ensure efficient operations, cohesive teams, and smooth administrative processes within an organization.

What are some common challenges faced by a Manager Administration and how can they be addressed?

Manager Administration professionals often encounter challenges such as balancing multiple priorities, handling unexpected operational issues, and ensuring effective communication across departments. To address these challenges, it's important to establish clear organizational systems, regularly review processes for efficiency, and foster strong relationships with both staff and leadership. Proactive problem-solving and adaptability are key, along with ongoing professional development to stay current with best practices in office management and administration.

What is the difference between Manager Administration vs Office Manager?

AspectManager AdministrationOffice Manager
Primary RoleOversees administrative functions, manages policies, and supports executive leadershipManages daily office operations, coordinates administrative staff, and ensures smooth office workflow
Required CredentialsBachelor’s degree in Business, Administration, or related field; experience in management rolesHigh school diploma or equivalent; experience in office administration preferred
Work EnvironmentCorporate offices, administrative departmentsOffice settings, administrative support areas
Employer & Industry UsageCommon in large organizations, corporations, government agenciesCommon in small to medium-sized businesses, nonprofits, and corporate offices

While both roles involve administrative tasks, Manager Administration typically has a broader strategic focus and oversees policies and procedures, whereas Office Managers focus on daily office operations and staff coordination. The choice depends on the scope of responsibilities and organizational size.

What does a manager administration do?

A manager of administration oversees organizational support functions such as office management, record keeping, and administrative staff. They coordinate workflows, implement policies, and ensure efficient operations, often using tools like MS Office and project management software. Strong leadership and organizational skills are essential for this role.
More about Manager Administration jobs

What are the most commonly searched types of Administration jobs in Whitby, ON?

The most popular types of Administration jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Manager Administration jobs?

Cities near Whitby, ON with the most Manager Administration job openings:

Manager Administration jobs near you
Infographic showing various Manager Administration job openings in Whitby, ON as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Project Manager

International Business University

Toronto, ON

CA$75K - CA$80K/yr

Full-time

Re-posted 22 days ago

Key responsibilities

  • Coordinate multiple strategic projects simultaneously across the Strategy & Growth portfolio.

  • Develop and maintain detailed project plans, monitor progress, and track milestones and deliverables.

  • Liaise with internal departments and external partners to facilitate communication, coordinate activities, and support project execution.

Job description

Job Title: Project Manager for Strategy and Growth 

Term: Temporary, Full-time (40 hours/week)

Department: Strategy & Growth

Reports To: Chief of Strategy and Growth

Salary Range: $75,000 - $80,000 annually

Location: Toronto, Ontario

Description:

The Project Manager supports the Chief of Strategy and Growth in planning, coordinating, and monitoring the University's strategic initiatives. The role is responsible for ensuring projects progress according to agreed timelines, facilitating communication across departments, tracking milestones, maintaining project documentation, and supporting the successful execution of institutional priorities.

Working across multiple concurrent initiatives, the Project Manager acts as the central coordination point between academic and administrative departments, external partners, consultants, regulatory agencies, and senior leadership.

Key Responsibilities:

Project Coordination

  • Coordinate multiple strategic projects simultaneously across the Strategy & Growth portfolio.
  • Develop and maintain detailed project plans, timelines and workback schedules.
  • Monitor project progress against milestones and identify potential delays or risks.
  • Track project deliverables and follow up with responsible stakeholders.
  • Coordinate project meetings and prepare agendas, minutes and action registers.
  • Maintain project documentation, version control and project repositories.

Stakeholder Coordination

  • Liaise with internal departments to coordinate project activities.
  • Coordinate communications with external consultants, partners and service providers.
  • Schedule meetings and facilitate cross-functional working groups.
  • Monitor completion of agreed actions and provide regular status updates.

Reporting & Governance

  • Prepare project dashboards, keep progress reports up to date for weekly / biweekly project huddles. Maintain project risk and issue registers as part of this.
  • Track key performance indicators and project milestones.
  • Escalate emerging risks or delays to senior management.
  • Support governance committees with project documentation and reporting.

Operational Support

  • Coordinate procurement and vendor activities where required.
  • Assist in developing business cases and project documentation.
  • Support budgeting and project expenditure tracking.
  • Coordinate project logistics including workshops, consultations and stakeholder engagements.

Continuous Improvement

  • Develop and improve project management templates and tools.
  • Promote consistent project management methodologies across initiatives.
  • Support implementation of governance and quality assurance processes.
  • Capture lessons learned and support continuous improvement activities.

Typical Projects Supported

  • Institutional strategic initiatives
  • New campus development
  • International expansion projects
  • Regulatory submissions
  • Accreditation projects
  • Academic consent renewals or new applications
  • Strategic partnerships
  • Marketing and recruitment projects
  • Business development initiatives

Qualifications

  • Bachelor's degree in Business, Project Management, Administration or related discipline.
  • Project Management certification (PMP, CAPM or similar) is an asset.
  • 5-7 years' experience coordinating complex projects.
  • Experience working in higher education is a highly desirable.

Knowledge & Skills

  • Excellent organizational and planning skills.
  • Strong stakeholder management abilities.
  • Experience using project management methodologies.
  • Ability to manage multiple competing priorities.
  • Excellent written and verbal communication.
  • Strong analytical and problem-solving skills.
  • Advanced Microsoft Office skills.
  • Experience using project management software (Monday.com, Asana, MS Project, Smartsheet, etc.) is an asset.

Key Competencies

  • Project coordination
  • Planning and scheduling
  • Attention to detail
  • Relationship management
  • Initiative and accountability
  • Risk management
  • Time management
  • Collaboration
  • Adaptability
  • Professional judgement
  • Reporting Relationship

Application Process:

To formally express your interest in this opportunity, please submit your resume and a brief cover letter. In your cover letter, please highlight your qualifications for the role and share what inspires you about the prospect of contributing to a rapidly scaling, purpose-driven organization. This posting is for a current vacancy at our organization, and it remains open until the position is filled. The position is subject to budgetary approval.

Note: Application materials should be submitted as a single combined PDF file with a filename that identifies the applicant.

We look forward to reviewing your application. See our website www.ibu.ca for further information about this new and exciting opportunity.

IBU is an Equal Opportunity Employer

IBU is committed to fostering a diverse, inclusive, and equitable workplace where everyone feels welcome, valued, and respected. We are dedicated to the principles of equal opportunity and encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. Please contact careers@ibu.ca if you require accommodation during the recruitment process.

Application Process 

All applications are reviewed by our HR team. We may use AI tools to support certain stages of the hiring process and do not replace human judgment. IBU is committed to the responsible and fair use of AI in compliance with applicable laws.

While we appreciate all applications, we regret that we can only contact those candidates selected for an interview. We thank all applicants for their submissions.