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Administration Assistant Jobs in Whitby, ON (NOW HIRING)

Robert Half

Executive Assistant

Toronto, ON · On-site

Support fundraising campaigns, donor engagement, giving initiatives, and related administration. * Assist with social media content, communications, newsletters, event promotions, and digital content.

New Age Group

Project Coordinator

Concord, ON · On-site

Key Responsibilities Project Administration * Assist Project Managers with project execution * Create and maintain project files and documentation * Track project schedules, milestones, and ...

DREAM

Intern, Development Administration

Toronto, ON · On-site

CA$21 - CA$25/hr

Dream is looking for an Intern, Development Administration (4 month)! Dream Unlimited is always ... * Assist with daily administrative tasks as required, including but not limited to assisting with ...

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Administration Assistant information

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Whitby, ON?

The most popular types of Administration jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Administration Assistant jobs?

Cities near Whitby, ON with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant

Robert Half

Toronto, ON • On-site

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Executive Assistant to the President


The Opportunity


Our client, a respected mission-driven organization, is seeking a highly organized and proactive Executive Assistant to the President.


This highly visible role provides executive and operational support to the President while working closely with senior leadership, Board members, donors, and external stakeholders. The position also offers exposure to fundraising, communications, social media, and special events.


Key Responsibilities


Executive & Administrative Support

  • Manage the President’s complex calendar, meetings, travel, itineraries, and expenses.
  • Prepare presentations, reports, agendas, briefing materials, correspondence, and meeting documentation.
  • Coordinate Board meetings, packages, minutes, action items, and follow-ups.
  • Act as a key liaison with Board members, senior leaders, donors, and external stakeholders.
  • Anticipate priorities, manage follow-ups, and support the President in day-to-day operations.
  • Maintain confidential information and update donor/prospect information within the CRM.


Fundraising, Communications & Events

  • Support fundraising campaigns, donor engagement, giving initiatives, and related administration.
  • Assist with social media content, communications, newsletters, event promotions, and digital content.
  • Support the planning and execution of special events, including invitations, guest lists, vendors, catering, materials, and on-site coordination.
  • Accompany the President to select meetings, donor engagements, community initiatives, and events.
  • Occasional evening and weekend availability is required.


Qualifications

  • 3–5 years of experience in an Executive Assistant, Administrative Assistant, Coordinator, or similar role.
  • Experience supporting a President, CEO, senior executive, Board, or leadership team strongly preferred.
  • Experience within a nonprofit, charitable, educational, philanthropic, or fundraising environment is an asset.
  • Strong calendar management, organization, communication, and stakeholder-management skills.
  • Experience supporting social media, communications, and/or events.
  • Experience with CRM or donor databases; Raiser’s Edge is an asset.
  • Excellent judgment, discretion, attention to detail, and ability to manage competing priorities.


The Ideal Candidate

  • You are polished, proactive, highly organized, and comfortable working in a fast-paced, relationship-driven environment. You anticipate needs, communicate confidently with senior stakeholders, and enjoy a role that combines traditional executive support with exposure to fundraising, communications, events, and community engagement.


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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

Year founded

1948

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