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Administration Assistant Jobs in Whitby, ON (NOW HIRING)

FEI Canada

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Part-Time Office Administrator & Marketing Coordinator

Toronto, ON · Remote

CA$35K - CA$36K/yr

Office & Administration * Coordinate meetings, calendars, virtual meeting links and logistics * Support Board and committee meetings * Maintain information in our CRM and event database * Assist with ...

New

New Age Group

Project Coordinator

Concord, ON · On-site

Key Responsibilities Project Administration * Assist Project Managers with project execution * Create and maintain project files and documentation * Track project schedules, milestones, and ...

DREAM

Intern, Development Administration

Toronto, ON

CA$21 - CA$25/hr

Dream is looking for an Intern, Development Administration (4 month)! Dream Unlimited is always ... * Assist with daily administrative tasks as required, including but not limited to assisting with ...

Ci

Private Client Administration Associate

Toronto, ON · On-site

We are currently seeking a Private Client Administration Associate to join our Private Client ... Recognize potential issues and report to management immediately for further escalation * Assist in ...

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Administration Assistant information

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and ensure smooth daily operations within an office environment.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Whitby, ON?

The most popular types of Administration jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Administration Assistant jobs?

Cities near Whitby, ON with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administration & Production Assistant

staffworks

Toronto, ON • On-site

$50K/yr

Full-time

Re-posted 8 days ago

Job description

Job Description Administration & Production Assistant, $50,000/year | Work model: 4-5d in office Join a collaborative team that plays a vital role in the successful delivery of high-stakes professional examinations. As an Administration & Production Assistant, you will help prepare, organize and safeguard examination materials while supporting production workflows that ensure examinations are delivered accurately, securely and on schedule. You will also assist with video production activities, inventory management and examination centre support, working within established procedures to maintain the highest standards of quality and confidentiality.

Key Responsibilities Prepare, assemble, track and securely manage examination materials throughout the production lifecycle. Coordinate procurement, inventory, shipping and quality control of examination materials and supplies. Support video editing, training resources and secure distribution of digital content.

Provide operational support to examination centres, resolving routine issues and escalating concerns when appropriate. Maintain accurate documentation and contribute to continuous process improvements while ensuring compliance with security and quality standards. Video Production and Training Video Support Support editing and preparation of Performance Examination case training video files in accordance with established instructions, including coordination with the relevant consultant for review and finalization.

Maintain secure organization and posting of finalized video files to SharePoint or other approved platforms in accordance with company practices. Support development of internal tutorial and training videos as required, including content that supports examination centre staff training and materials audit procedures. Qualifications Post-secondary education in administration, project management or a related field.

1-2 years of experience in an administrative, production or operations support role. Strong organizational skills with exceptional attention to detail and accuracy. Proficiency with Microsoft Office; experience with SharePoint, video editing software or document management systems is an asset.

Ability to manage multiple priorities while working effectively in a structured, deadline-driven environment. **Staffworks may use AI-enabled tools to support recruitment activities while respecting privacy and employment regulations.**.

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