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Administration Assistant Jobs in Whitby, ON (NOW HIRING)

Ci

Private Client Administration Associate

Toronto, ON · On-site

We are currently seeking a Private Client Administration Associate to join our Private Client ... Recognize potential issues and report to management immediately for further escalation * Assist in ...

Clicksor

HR Assistant

Toronto, ON · On-site

STEELES & VICTORIA PARK The Human Resources assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant carries out ...

ZenaTech Inc.

Administrative Assistant

Toronto, ON · Hybrid

This opportunity is ideal for a recent graduate beginning their career in business administration ... Purchasing & Office Support * Assist in ordering office supplies and requested items * Track ...

New

Klass

Junior Executive Assistant

Toronto, ON · On-site

Role: JUNIOR EXECUTIVE ASSISTANT Location: Toronto - office located at Yonge & Bloor (3 days per ... Support logistics across multiple personal properties Office Administration & Executive Support

Klass

Junior Executive Assistant

Toronto, ON · On-site

Role: JUNIOR EXECUTIVE ASSISTANT Location: Toronto - office located at Yonge & Bloor (3 days per ... Support logistics across multiple personal properties Office Administration & Executive Support

Linds & Associates

Legal Assistant

Toronto, ON · On-site

Commercial Litigation experience is preferred Post-secondary education in a Legal Assistant/Administration program or equivalent required Law Clerk Certificate or Diploma is not required but will be ...

Linds & Associates

Legal Assistant

Toronto, ON · On-site

Commercial Litigation experience is preferred Post-secondary education in a Legal Assistant/Administration program or equivalent required Law Clerk Certificate or Diploma is not required but will be ...

Blgllp

Legal Administrative Assistant

Toronto, ON

CA$48K - CA$53K/yr

Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Whitby, ON

Administration Assistant information

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Whitby, ON?

The most popular types of Administration jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Administration Assistant jobs?

Cities near Whitby, ON with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Intern, Development Administration

Dream Asset Management Corporation

Toronto, ON • On-site

CA$21 - CA$25/hr

Internship

Re-posted 7 days ago

Key responsibilities

  • Work alongside the development team on day-to-day tasks to meet project timelines

  • Facilitate coordination of project memos and manage task lists

  • Assist with daily administrative tasks such as scheduling meetings, handling catering requests, managing group email distributions, printing, and filing

Job description

Dream is looking for an Intern, Development Administration (4 month)!

Dream Unlimited is always looking for the best and brightest to join its thriving community. We are currently looking for a student to join our Development team as an intern for 4 months beginning Fall 2026.

Our goal? To find outstanding students who are passionate about their work. There's a lot happening at Dream, and it's happening fast. Are you driven and curious? Are you always on the lookout for opportunities to grow, learn, and try new things? If so, read on. We want to hear from you.

Who are you?

You're looking for a unique opportunity where you contribute your skills to help your team accomplish its goals. Since starting university, you've been steadily deepening your knowledge of your field and developing the skills you'll need to succeed. You want to continue honing those skills by working in an office environment, where you'll also be able to learn about the overall office experience. We like that you won't settle for just any job. You want to work on something meaningful and meet people you can learn from.

When you meet us, you'll see that we're not like other real estate companies: we're innovative, fun, and always challenging the status quo. Our culture is important to us so we make sure to bring on people who will fit in. Are you ready?

What will you do?

  • Work alongside the development team on day to day tasks to meet project timelines;
  • Interact with various groups in the company to facilitate execution of project deliverables;
  • Attend meetings as required with members of the development team;
  • Facilitate co-ordination of project memos as required and management of task lists;
  • Provide support as needed to development team members;
  • Consolidate current and past project folders on our internal group drive and assimilate into new digital structure, as well as catalogue past project records/drawings for offsite storage; and
  • Assist with daily administrative tasks as required, including but not limited to assisting with meeting scheduling, catering requests, group email distributions, printing, and filing.

What type of experience do you have?

  • You are currently enrolled in a College or Undergraduate Program. Pursuing a degree in either Finance, Urban Planning, Real Estate or Architecture.
  • You are proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint), Adobe/Bluebeam.
  • You have a collaborative mindset and positive attitude.

Who are we?

Dream Unlimited is an award-winning Canadian real estate investment, development and management company with approximately $28 billion of assets under management in North America and Europe. Our scope of business includes asset management and management services for both publicly listed real estate as well as private capital.

Dream has grown substantially since its formation in 1996, becoming one of Canada’s leading real estate companies with a diverse workforce in North America and Europe. We are one of Canada’s largest developers, building communities for people to live in; developing land, homes, condominiums, retail centers and renewable power projects. We also build communities to work in, bringing office, industrial and retail spaces to life. We invest in and manage properties, enriching them for the people who work here and the greater community.

Our entrepreneurial spirit drives us to seize unconventional opportunities and approach every project with passion and purpose. At Dream, we care about our employees, provide exciting work opportunities, open work environments, and fun events, fostering an atmosphere where continuous learning and innovation thrive. Join us and make a difference.

Due to the high volume of applications, only candidates who qualify will be contacted. This position is for an existing vacancy. 

Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect of our process, please let us know and we will work with you to meet your needs. The hourly pay range for this position is $21.00 to $25.00. Our recruitment process may include the use of Artificial Intelligence (AI) during the screening process.

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