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Manager Administration Jobs in Whitby, ON (NOW HIRING)

DREAM

Intern, Development Administration

Toronto, ON · On-site

CA$21 - CA$25/hr

Dream is looking for an Intern, Development Administration (4 month)! Dream Unlimited is always ... Facilitate co-ordination of project memos as required and management of task lists; * Provide ...

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Manager Administration information

What is an administration manager?

An administration manager is a middle-management officer who oversees the daily operations of a business or organization. As an administration manager, you perform numerous administrative and support duties for staff and management. Depending on the specifics of your job, your responsibilities may include hiring and training new employees, handling yearly budgets or cost-cutting measures, and maintaining the office by ordering supplies and ensuring equipment functions properly.

What are the roles and responsibilities of a Manager Administration?

A Manager Administration is responsible for overseeing the daily operations and administrative functions of an organization or department. Their duties typically include managing office supplies, coordinating facility maintenance, supervising administrative staff, implementing company policies, and ensuring efficient workflow. They also handle budgeting, record-keeping, and may be involved in HR-related tasks such as recruitment and training. The primary goal of a Manager Administration is to support smooth business operations and create a productive work environment.

What are the key skills and qualifications needed to thrive as a Manager Administration?

To thrive as a Manager Administration, you need strong organizational abilities, leadership skills, and a background in business administration or management, often supported by a relevant degree. Familiarity with office management software, budgeting systems, and HR tools is typically expected, and certifications like Certified Manager (CM) can be advantageous. Excellent communication, problem-solving, and decision-making skills help you manage teams and resolve workplace challenges effectively. These competencies ensure efficient operations, cohesive teams, and smooth administrative processes within an organization.

What are some common challenges faced by a Manager Administration and how can they be addressed?

Manager Administration professionals often encounter challenges such as balancing multiple priorities, handling unexpected operational issues, and ensuring effective communication across departments. To address these challenges, it's important to establish clear organizational systems, regularly review processes for efficiency, and foster strong relationships with both staff and leadership. Proactive problem-solving and adaptability are key, along with ongoing professional development to stay current with best practices in office management and administration.

What is the difference between Manager Administration vs Office Manager?

AspectManager AdministrationOffice Manager
Primary RoleOversees administrative functions, manages policies, and supports executive leadershipManages daily office operations, coordinates administrative staff, and ensures smooth office workflow
Required CredentialsBachelor’s degree in Business, Administration, or related field; experience in management rolesHigh school diploma or equivalent; experience in office administration preferred
Work EnvironmentCorporate offices, administrative departmentsOffice settings, administrative support areas
Employer & Industry UsageCommon in large organizations, corporations, government agenciesCommon in small to medium-sized businesses, nonprofits, and corporate offices

While both roles involve administrative tasks, Manager Administration typically has a broader strategic focus and oversees policies and procedures, whereas Office Managers focus on daily office operations and staff coordination. The choice depends on the scope of responsibilities and organizational size.

What does a manager administration do?

A manager of administration oversees organizational support functions such as office management, record keeping, and administrative staff. They coordinate workflows, implement policies, and ensure efficient operations, often using tools like MS Office and project management software. Strong leadership and organizational skills are essential for this role.
More about Manager Administration jobs

What are the most commonly searched types of Administration jobs in Whitby, ON?

The most popular types of Administration jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Manager Administration jobs?

Cities near Whitby, ON with the most Manager Administration job openings:

Manager Administration jobs near you
Infographic showing various Manager Administration job openings in Whitby, ON as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Securitization Administration Manager

EQ Bank | Canada's Challenger Bank

Toronto, ON

Full-time

Medical, Dental, Vision, Life, PTO

Posted 9 days ago

Job description

Join a Challenger
At EQ, we're remaking banking so every Canadian gets ahead, every day. Serving nearly 4 million Canadians from coast to coast, we offer a wide variety of financial services from banking and lending, to trust and credit union solutions. 
We've been at this since 1970, challenging the conventions of traditional banking with smarter, faster, and more connected financial experiences.
What's kept us moving?  The people behind it all: challengers who ask better questions, push back on old assumptions, and look for a better way forward.
If you're driven to help reshape how banking works for Canadians and the businesses that power our economy, this could be your next big opportunity. We can't wait to get to know you! 
We can't wait to get to know you! 

The Manager, Securitization Administration will be responsible for the effective and efficient accounting and reporting of the Bank's securitization programs.  Responsibilities will include executing new securitization issuances and ongoing administration, preparing monthly investor reports, accounting, and financial analysis.  This role requires the individual to possess a high degree of knowledge, experience, and well developed interpersonal, communication and leadership skills.  The role will require comprehensive skills to interpret and analyze financial data.  The position will also require a candidate to have experience in the area of data and systems management.  The Manager, Securitization will work closely with internal and external stakeholders including the Bank's Accounting group, Capital Markets and Treasury departments, CMHC, Computershare, strategic business partners, third party service providers, and the Bank's external auditors.  Strong organization and multi-tasking skills are a must.  The individual should be able to work independently, take initiative, and have good attention to detail. 
The work!

   Focusing on the accounting, reporting, and financial analysis of the Bank's securitization activities.  
   Develop a strong understanding of securitization profit calculations and accounting.  
   Follow established accounting practices to ensure that the financial and operating reports accurately reflect the condition of the securitization business in accordance with accounting standards.  
   Assist with the routine accounting processes for the securitization activities of both Equitable Bank and Equitable Trust; ensuring timely and accurate accounting and reporting of financial results
   Oversee the accounting for creation, issuance, and settlement of new NHA MBS pools
   Oversee daily cash tracking and balancing of servicer partners, including bank reconciliations
   Ensure timely and accurate accounting and reporting on Covered Bonds activities.
   Support the monitoring of securitization regulations to identify new or changing requirements, evaluate the applicability of the requirements to the Bank, and then assisting with the modification or establishment of new data sources/systems/processes to accommodate and comply with the requirements
   Provide support to the Accounting group, assisting them with their mandate in establishing appropriate accounting for the Bank's securitization activities; including NHA MBS and Covered Bonds.
   Key contributor to the financial statement close process through the preparation of monthly accounting schedules
   Assist in the preparation of month-over-month variance analysis in financial results and program profitability
   Assist with the preparation of financial statements notes and other disclosure requirements on a quarterly basis
   Respond to accounting inquiries, providing ad hoc analysis for use in management decisions
   Support compliance interactions with government agencies and external auditors, including reviews, audits and other communications
   Identify opportunities for process improvement and assist in the implementation of recommended changes, including training of team members.
   Support new securitization initiatives by working closely with Capital Markets and other relevant stakeholders 
   Ensure effective and efficient staff performance by providing ongoing support and guidance, as well as coordinating, scheduling, and reviewing the contribution of direct reports

   Liaise with other departments and external stakeholders. Internal interactions may include but are not limited to Accounting group, Capital Markets, Treasury, Prime Single Family and Commercial Lending, Compliance and Internal Audit, IT, BA and Project Management, and Financial Planning and Analysis
   External interactions may include but are not limited to Strategic partners and service providers, CMHC, Computershare, and external auditors

Knowledge/Skill Requirements:

   Post-secondary education and professional designation in Accounting (CPA)
   A minimum of 5 years of experience in accounting or financial reporting at a financial institution, with at least 2 years in a leadership role 
   Knowledge of/experience with CMHC sponsored NHA MBS and CMB securitization programs would be an asset
   Strong technical aptitude, with a proven understanding of cash flow modeling
   Possesses strong leadership skills with an ability to work independently, influence and engage across the organization
   Experience with execution of complex financial reporting requirements, preferably securitization related
   Experience in the mortgage industry and securitization preferred
   Experience with data management and reporting systems
   Experience in process development and controls management


Specific Attributes
   Possesses strong analytical abilities and very detailed oriented
   Outstanding interpersonal skills with ability to build solid relationships with other members of the Finance department, business unit representatives, and internal and external stakeholders
   Excellent verbal and written communication skills, with the ability to communicate clearly and concisely
   Strong organizational skills with the ability to prioritize multiple tasks and meet tight deadlines within a fast-paced environment
   Independent thinker and self-starter who will be able to work independently and exercise good professional judgment
   Ability to identify and drive process improvements, maintaining a strict control environment
   Proficient computer skills (advanced Microsoft Excel, Access, Word, and accounting systems
Job Complexities/Thinking Challenges:
   The ability to learn quickly and develop knowledge and understanding of mortgage securitization through the CMHC NHA MBS and CMB programs
   The Manager, Securitization must be comfortable with complex and nuanced transactions that require innovative thinking and the development of tailored/customized solutions
   The Manager, Securitization is expected to develop a strong understanding of the Bank's securitization operations and accounting
   Strong process related skills would be beneficial to identify and assess process improvement opportunities and assist with the development and execution of solutions
   Must be able to communicate clearly and provide thoughtful insights

Accountability

The incumbent will operate under the management and guidance of the Director, Securitization, assisting in the effective management of nearly $40 billion securitized mortgage portfolio contributing approximately $100 million to the Bank's income.

The incumbent will work closely with the following stakeholders:
   Senior Director, Finance and the accounting team on accounting policy and financial reporting
   Managing Director, Capital Markets in coordinating the Bank's securitization activities
   Senior Director, Financial Planning & Analysis in the development and maintenance of portfolio and profitability analysis

The Manager, Securitization will be accountable for:
   Meeting the organization's expectations for productivity, quality, and objectives
   Contributing to a team culture that works collaboratively with internal and external stakeholders 
   Working with the team to collectively deliver on the team's goals
   Participating in target setting, regular touch base meetings, performance development planning, and formal semi-annual performance reviews

All reporting is extremely time sensitive and can directly impact the Bank's funding programs. 

Physical Demands / Working Conditions

Normal office environment with no physical demands.  However, there is substantial pressure, at times, placed on the incumbent due to the time sensitivity of certain transactions and reporting requirements. Hybrid work environment with 3 days in office required per week.

What we offer [For full-time permanent roles]
 
Competitive discretionary bonus 
Market leading RRSP match program
  Medical, dental, vision, life, and disability benefits
  Employee Share Purchase Plan
Maternity/Parental top-up while you care for your little one
Generous vacation policy and personal days
  Virtual events to connect with your fellow colleagues
  Professional development and comprehensive Career Development program
  A fulfilling opportunity to join one of the top FinTechs and help create a new kind of banking experience
 
Equity, Diversity & Inclusion

EQ is committed to building an inclusive, accessible environment where every employee feels valued, respected, and supported. We believe our organization is stronger - and our people thrive - when we honour and celebrate diverse experiences, identities, and perspectives. We're equally committed to supporting your growth, both professionally and personally.

We provide a barrierfree recruitment process and work environment. If you require accommodations at any stage, we will work with you to ensure you can bring your best self to the process and beyond.

As part of our recruitment process, EQ uses AI to help screen, assess, and/or select applicants for this position. All AI-enabled outputs are reviewed and validated by our talent team. All candidates considered for hire must successfully complete a criminal background check and credit check. While we appreciate every application, an EQ recruiter will contact only those whose skills and experience most closely match the requirements of the role.
EQB Inc. (TSX: EQB) is the parent company of Equitable Bank, the country's seventh-largest Schedule I bank by assets, which operates EQ Bank, Canada's Challenger Bank. EQB Inc. serves nearly 4 million Canadians and manages approximately $150 billion in combined assets under management and administration. 
To learn more, visit eqb.investorroom.com and eqbank.ca. 

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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