Management Assistant Jobs in Silver Spring, MD (NOW HIRING)

The Anne Arundel County Police Department is committed to the pursuit of excellence. We uphold the public trust by being honest and maintaining the highest standards of ethical and moral character.

This posting will be used to fill a full-time, permanent, safety-sensitive, Management Assistant II position within the Anne Arundel County Police Department. It is advanced-level professional administrative work in areas such as budgeting, procurement, personnel, records management, contract administration, office automation, and general office management. Contacts include primarily managers and employees both within and outside the department/agency to which an employee is assigned for the purpose of resolving administrative problems, providing recommendations, and agreeing on courses of action. These contacts are generally of a cooperative nature requiring collaboration of effort.

NATURE AND VARIETY OF WORK An employee in this class normally works under the general direction of a department/agency head or high level manager and is responsible for providing professional administrative support in one or more of the following functional areas: budget preparation; contract monitoring and administration; personnel administration (e.g., recruitment/placement, classification studies, grievances, promotions/terminations, RIF's and training); liaison with other departments/agencies; research on special projects including analysis of data and report writing; accounting oversight; and planning/coordination of office automation needs. This work requires a wide range of knowledge encompassing both administrative processes of the County Government and the knowledge of the program areas that are the responsibility of the department/agency to which assigned. While the supervisor provides assignments, an employee in this class has considerable latitude to plan and carry out work independently. Guidelines are available in the form of personnel regulations, administrative procedures, departmental operating regulations, and the County Code; however, many assignments undertaken are not adequately addressed by existing guides, requiring the employee to initiate new procedures. This class of work is characterized by the variety of assignments with which an employee is tasked, often requiring analysis and assessment of unusual situations. Depending upon the position's location in the organization's structure, employees may have supervisory responsibilities. The impact of work performed by an incumbent in this class is realized throughout the department/agency to which assigned. This position includes involves exposure to hazards due to the number of on-site visits made to school crossings and training crossing guards at various roadways. This class is differentiated from the next lower level in the series by the diversity and complexity of assignments, greater independence of action, and greater variety of work.

KNOWLEDGE, SKILLS, AND ABILITIES Thorough knowledge of the principles and practices of public administration. Thorough knowledge of organization and office management. Thorough knowledge of the department's organization and functions and an awareness of other internal county functions that impact departmental operations. Considerable knowledge of the methods and techniques of budget preparation and methods of expense control. Ability to assume responsibility for a variety of special project assignments and to perform them independently. Ability to develop administrative and office procedures. Ability to evaluate procedures and recommend changes. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively, both verbally and in writing. Ability to supervise personnel.

MINIMUM QUALIFICATIONS Education: Graduation from an accredited four-year college or university with major coursework in public or business administration or a related field. Experience: Two (2) or more years of experience in office management or personnel/human resources administration. NOTE: Graduation from an accredited four-year college or university with major coursework in public or business administration or a related field may be substituted on a year-for-year basis with up to four (4) additional years of experience in office management or personnel/human resources administration. position for a total of six (6) or more years of experience in office management or personnel/human resources administration. NOTE: For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement. An Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States. NOTES: This is a Safety Sensitive position and employees in this position are subject to Controlled Dangerous Substance (CDS) and Alcohol testing. The selection process includes a comprehensive background investigation.

SUPPLEMENTAL QUALIFICATIONS Preference will be given to applicants with the following:

1. Extensive experience with Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets); creating and managing databases is preferred.
2. Experience in Personnel/Human Resources, including recruitment, payroll, benefits information, and training.