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Management Assistant Jobs in Arizona (NOW HIRING)

City of Glendale, AZ

Management Assistant

Glendale, AZ · On-site

$57K - $85K/yr

The Management Assistant position is the third level in the administrative support series. This role performs a variety of moderately complex administrative activities in support of a department ...

City of Glendale (AZ)

Management Assistant

Glendale, AZ · On-site

$57K - $85K/yr

The Management Assistant position is the third level in the administrative support series. This role performs a variety of moderately complex administrative activities in support of a department ...

City of Glendale AZ

Management Assistant

Glendale, AZ · On-site

$57K - $85K/yr

The Management Assistant position is the third level in the administrative support series. This role performs a variety of moderately complex administrative activities in support of a department ...

StorAmerica Management

Assistant Manager

Glendale, AZ · On-site

$18/hr

StorAmerica Management - Looking for an Energetic Self Storage Floater Assistant Manager in the City of Glendale and Peoria: Address: 8620 W. Northern Ave. Peoria, AZ 85345 and 16804 N. 53rd Ave. ...

StorAmerica Management

Assistant Manager

Glendale, AZ · On-site

StorAmerica Management - Looking for an Energetic Self Storage Floater Assistant Manager in the City of Glendale and Peoria: Address: 8620 W. Northern Ave. Peoria, AZ 85345 and 16804 N. 53rd Ave. ...

DASMEN Residential

Assistant Manager

Tucson, AZ · On-site

$36K - $41K/yr

DASMEN is seeking to hire an experienced Assistant Manager. This position performs community ... Apartment management experience required. * Yardi experience required. * Experience in large ...

Crystal Creek

Assistant Manager

Phoenix, AZ · On-site

$41K - $47K/yr

From financial management to resident relations, this is an exciting opportunity for someone who is ... and assist with financial reporting. * Support leasing & marketing efforts - Help attract new ...

StorAmerica Management

Assistant Manager

Phoenix, AZ · On-site

StorAmerica Management - Looking for an Energetic Self Storage Floater Assistant Manager in Phoenix and Tempe: Address: 1935 W. Baseline Rd. Phoenix, AZ 85041 and 7310 S. Priest Dr. Tempe, AZ 85283 ...

StorAmerica Management

Assistant Manager

Phoenix, AZ · On-site

$18/hr

StorAmerica Management - Looking for an Energetic Self Storage Floater Assistant Manager in Phoenix and Tempe: Address: 1935 W. Baseline Rd. Phoenix, AZ 85041 and 7310 S. Priest Dr. Tempe, AZ 85283 ...

Kids Empire US LLC

Park Assistant Manage

Phoenix, AZ · On-site

$18.18/hr

As a Park Assistant Manager, you play a key role in overseeing the daily operations of the park, ensuring a safe, enjoyable, and efficient experience for visitors. Your responsibilities include ...

Property Management Company-120

Be Seen First

Assistant Property Manager (residential)

Phoenix, AZ · On-site

$23 - $25/hr

Assistant Property Manager - Phoenix, AZ (200+ Unit Community) Join our team as an Assistant ... Prior property management experience; Yardi Voyager preferred * Strong customer service, sales, and ...

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All JobsManagement Assistant JobsManagement Assistant Jobs in Arizona

Management Assistant information

See Arizona salary details

$27K

$45.1K

$64.8K

How much do management assistant jobs pay per year?

As of Jun 27, 2026, the average yearly pay for management assistant in Arizona is $45,100.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,100.00 and $45,200.00 per year, depending on experience, location, and employer.

Is a Management Assistant a good career?

A Management Assistant is a professional role that involves supporting managers with administrative tasks, communication, and organization. It offers opportunities for skill development in office management, communication, and problem-solving, often with a stable work environment and regular hours. The career can lead to advancement into supervisory or specialized administrative positions.

What are some typical challenges Management Assistants face when supporting multiple executives or departments?

Management Assistants often juggle competing priorities when supporting several executives or departments, which can make time management and prioritization challenging. Balancing varying work styles, communication preferences, and urgent requests requires flexibility and strong organizational skills. Additionally, maintaining confidentiality and professionalism while handling sensitive information is crucial. Effective collaboration and proactive communication help navigate these challenges and ensure smooth workflow across teams.

How much do management assistants earn?

Management assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Salaries can vary based on skills, certifications, and the size of the organization, with some earning higher with specialized knowledge or advanced administrative tools.

What are the key skills and qualifications needed to thrive as a Management Assistant, and why are they important?

To thrive as a Management Assistant, you need strong organizational skills, attention to detail, and a solid educational background—often an associate's or bachelor's degree in business administration or a related field. Proficiency with office software such as Microsoft Office Suite, calendar management tools, and sometimes familiarity with project management systems is typically required. Exceptional communication, problem-solving abilities, and discretion are soft skills that set high performers apart in this role. These skills and qualities are crucial for efficiently supporting executives, managing schedules, and ensuring smooth daily operations.

What Does a Management Assistant Do?

A management assistant provides administrative support to managers and the project team within a company or organization. As a management assistant, your duties include responding to emails, answering phone calls, performing research, compiling data, and helping with strategy development. The position is crucial to the smooth daily function of the office. Although career qualifications vary depending on the industry and company, you typically need at least a high school diploma or GED certificate and relevant administrative experience. Additional requirements include strong communication and time management skills, as well as the ability to take direction and handle multiple tasks simultaneously.

What is the difference between Management Assistant vs Administrative Assistant?

AspectManagement AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, management teams, administrative departmentsOffice settings, various industries, support roles
Employer & Industry UsageBusinesses, government agencies, nonprofitsWide range of industries including healthcare, education, retail
Common Search & ComparisonOften compared for similar administrative support roles in management contextsMore general support role, less focused on management

Management Assistants typically work closely with management teams, handling specialized administrative tasks, while Administrative Assistants provide general support across various departments. Both roles require similar credentials but differ in scope and work environment.

What do management assistants do?

Management assistants provide administrative support to managers and executives, handling tasks such as scheduling, correspondence, data entry, and office organization. They often use office software like Microsoft Office and may coordinate meetings, prepare reports, and manage communication channels to ensure smooth office operations.

What is the highest pay for an administrative assistant?

The highest pay for an administrative assistant varies by location and experience but can reach up to $60,000 or more annually in some regions. Senior or specialized roles, such as executive assistants with advanced skills or certifications, tend to earn higher salaries. Top earners often work in large corporations or in industries like finance and law.

What does a Management Assistant do?

A Management Assistant supports managers and executives by handling administrative and organizational tasks. Their responsibilities typically include scheduling appointments, preparing reports, managing correspondence, organizing meetings, and maintaining files. They play a crucial role in ensuring that the office runs smoothly and efficiently. Management Assistants may also conduct research, help with project coordination, and liaise with internal and external stakeholders. This position requires strong communication, organizational, and multitasking skills.
More about Management Assistant jobs
What are the most commonly searched types of Management jobs in Arizona? The most popular types of Management jobs in Arizona are:
What are popular job titles related to Management Assistant jobs in Arizona? For Management Assistant jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Management Assistant jobs in Arizona look for? The top searched job categories for Management Assistant jobs in Arizona are:
What cities in Arizona are hiring for Management Assistant jobs? Cities in Arizona with the most Management Assistant job openings:
Management Assistant jobs near you
Management Assistant

Management Assistant

City of Glendale, AZ

Glendale, AZ • On-site

$57K - $85K/yr

Full-time

PTO

This job post has expired today. Applications are no longer accepted.

Job description

Salary: $57,241.08 - $85,861.88 Annually
Location : Field Operations 6210 W. Myrtle Ave., Glendale, AZ
Job Type: Full Time
Job Number: 2026-04667
Department: Transportation
MUNIS- Org Description: Transportation Program Mgmt
Opening Date: 06/10/2026
Closing Date: 6/24/2026 11:59 PM Arizona
Hours per Week: 40
Description
Salary:This position is a Grade 316 with an annual salary between $57,241-$85,861
About Us and the Role:
The City of Glendale's Transportation Department provides quality public transit facilities and services that support and enhance a safe and high quality of life for our residents, while helping to improve and sustain the environment.
The Management Assistant position is the third level in the administrative support series. This role performs a variety of moderately complex administrative activities in support of a department, division or multiple programs. May manage executive calendars, monitor and track program and/or divisional budgets, create reports and documents, prepare agendas and meeting minutes, provide information and reports to the public, oversees projects of moderate complexity and monitor contracts.
The ideal candidate for the role will have three years of progressively responsible experience providing moderately complex administrative support and management assistance, preferably working in a similar role and department.
Benefits:
The City of Glendale offers a generous benefits package with competitive rates that become effective the 1st of the month following 30 days of employment. You can review the or visit the for more information.
Holiday, Vacation, and Sick Leave:
Regular status position's offer:
  • The City of Glendale observes 10.5 holidays per year, and full-time employees are also granted an additional 12 hours of holiday special leave per calendar year to celebrate their cultural or religious holidays.
  • Vacation leave accrues at 5.33 hours per pay period (138 hours per year), and increases to 6.12 hours after 5 years, and to 7.6 hours after 10 years of service.
  • Sick leave accrues at 4.4 hours per pay period (114 hours per year).

Retirement:
  • This position participates in the Arizona State Retirement System (ASRS).
  • Contribution is mandatory, and the current contribution rate is 12%.

Essential Functions
  1. Coordinates the City Council agenda processes for a department or division; this includes producing spreadsheets and calendars with due dates; compiling staff reports and related documents; obtaining appropriate signatures; coordinating the duplication, collation, and distribution of agenda packets by deadlines.
  2. Maintains budget files; tracks, monitors, and reconciles department or program budget accounts, expenditures, transactions, and reports; investigates discrepancies; may assist in estimating expenditures for a program or division.
  3. Processes and verifies general financial and purchasing functions and entries which may include purchase requisitions, service orders, invoices, check requests, and procard reconciliations.
  4. Serves as administrative support for various committees and Boards and Commissions; coordinates meetings, prepares agendas, assembles materials, takes and transcribes minutes; follows up on committee assignments.
  5. Manages the calendars of the department head and department management, scheduling appointments and meetings.
  6. Arranges for meetings including preparation of agenda, attendee invites, reservation of facilities, hand-out materials, catering, guest speakers, etc.
  7. Attends meetings; record, prepare and distribute minutes.
  8. As requested, oversees projects of moderate complexity, coordinating efforts and activities with other departments
  9. May lead the work of a small number of administrative support staff.
  10. Responds to inquiries from internal and external customers and resolves more complicated requests, ensuring customer service excellence.
  11. Reviews and processes requisitions and ensures that content is accurate and conforms to current policy.
  12. Types and proofreads correspondence, reports, charts, graphs, legal documents, marketing materials and brochures, and may assist in preparing comprehensive reports.
  13. May receive and collect fees and fines. Ensures the proper accounting, reporting and tracking of received monies.
  14. May coordinate and monitor contract renewals and submissions for department, including monitoring approval deadlines, ensuring that all signatures and approvals are received, routing the contracts where needed, etc.
  15. May make travel arrangements and prepare authorizations for reimbursement.
  16. May prepare Personnel Action forms as needed.
  17. May assist with grant submission process; may track and monitor grant expenses.
  18. Answers phones and directs calls; greets visitors as needed.
  19. Responds to a varied and often complex requests or complaints from employees or the general public.
  20. Coordinate with external agencies on various programs and events.
  21. Maintains calendar of office/division activities, meetings and various events; plans, schedules and coordinates appointments, meetings, interviews, training, special events and meetings among several departments and/or external organizations.
  22. Composes, edits and proofreads a variety of documents including letters, memos, notices, flyers, forms, brochures, newsletters, agendas and other materials for internal and external use.
  23. Prepares reports, financial records, contracts, and manuals; assists in the preparation of quarterly and/or annual reports.
  24. Conducts research and gathers information from multiple sources for divisional or department projects.
  25. Creates, updates, and maintains databases specific to a program, division or department.
  26. Attends departmental or citywide meetings; records and distributes meeting minutes as appropriate.
  27. Makes travel arrangements as needed for department management and staff
  28. Orders, stocks, and distributes office supplies, uniforms, and equipment for work unit; matches invoices to packing slips and validates deliveries; resolves any issues with the vendor.
  29. Establishes, organizes, maintains filing system; scans and indexes records into electronic document management systems; performs records retention and destruction.
  30. Performs other related duties as assigned.

Minimum Qualifications/Special Requirements/Success Factors
Three years of progressively responsible experience providing moderately complex administrative support and management assistance, preferably working in a similar role and department.
Any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities is qualifying. One year of relevant experience may be substituted for each year of required education.
Knowledge of:
  • Departmental policies and procedures
  • Record keeping practices and procedures
  • Customer service procedures and techniques
  • Standard office practices and procedures
  • Budget monitoring and tracking
  • English spelling, grammar and punctuation
  • General bookkeeping practices and methods

Skill in:
  • Typing, word processing, data entry and office machine operation
  • Computer operation and applicable software

Ability to:
  • Plan, organize and prioritize work assignments
  • Operate computers with an intermediate proficiency in office software applications
  • Communicate effectively, both orally and in writing
  • Establish and maintain effective working relationships
  • Meet deadlines of multiple competing projects
  • Maintain the confidentiality of sensitive information
  • Perform arithmetic calculations with speed and accuracy
  • Establish and maintain complete and accurate record keeping and filing systems
  • Follow oral and written instructions
  • Respond to requests and inquiries tactfully and courteously
  • Gather data and prepare written correspondence and reports
  • Track, monitor and reconcile budgets

Success Factor Classification Level - Foundational
To view the success factor definitions please click:
This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.
Physical Requirements/Working Conditions
Office setting
Benefit information is outlined here:
01
I understand that my work experience must be in the body of this application and that "see resume" is grounds for disqualification from further consideration. Furthermore, I verify that the information I have provided on this application is accurate, and that any answers I provide to the following questions are also reflected in the Work Experience section of my application. I understand that the responses I provide will be verified through the recruitment process and any misstatement of material facts will also be grounds for disqualification from further consideration.
  • Yes
  • No

02
Please select the response that most accurately describes your experience as it relates to the Management Assistant position with the City of Glendale:
  • Three or more years of progressively responsible experience providing moderately complex administrative support and management assistance, preferably working in a similar role and department.
  • Less than three years of progressively responsible experience providing moderately complex administrative support and management assistance, preferably working in a similar role and department.
  • No experience

03
How many years of increasingly responsible administrative support experience do you possess?
  • 5 or more years
  • 3-4 years
  • 2-3 years
  • 1-2 years
  • Less than a year
  • No experience

04
How many years of experience do you have with grant writing, grant tracking, and grant reporting?
  • 5 or more years
  • 3-4 years
  • 2-3 years
  • 1-2 years
  • Less than a year
  • No experience

05
How many years of experience do you have collecting, analyzing, and reporting data?
  • 5 or more years
  • 3-4 years
  • 2-3 years
  • 1-2 years
  • Less than a year
  • No experience

06
How many years of experience do you have tracking, monitoring, reconciling, or maintaining budgets?
  • 5 or more years
  • 3-4 years
  • 2-3 years
  • 1-2 years
  • Less than one year
  • No experience

07
How many years of experience do you have monitoring or administering contracts, agreements, or vendor services?
  • 5 or more years
  • 3-4 years
  • 2-3 years
  • 1-2 years
  • Less than a year
  • No experience

08
How many years of accounts payable experience do you have?
  • 5 or more years
  • 3-4 years
  • 2-3 years
  • 1-2 years
  • Less than a year
  • No experience

09
How many years of experience do you have creating, processing, or monitoring purchase orders and/or change orders?
  • 5 or more years
  • 3-4 years
  • 2-3 years
  • 1-2 years
  • Less than a year
  • No experience

10
How many years of customer service experience do you have in a professional work environment?
  • 5 or more years
  • 3-4 years
  • 2-3 years
  • 1-2 years
  • Less than a year
  • No experience

11
How many years of experience do you have preparing reports and using agenda management software or similar systems?
  • 5 or more years
  • 3-4 years
  • 2-3 years
  • 1-2 years
  • Less than a year
  • No experience

12
Please indicate your level of proficiency using Microsoft Word, Excel, PowerPoint, and Visio.
  • Beginner
  • Intermediate
  • Advanced
  • No experience

Required Question

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