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Mailroom Operations Jobs (NOW HIRING)

AEI

Mailroom and Facilities Assistant

Washington, DC · On-site

$22.50 - $24/hr

Mailroom Operations * Process, distribute, and track incoming, outgoing, and interoffice mail and parcels; process inbound and outbound courier deliveries (via United Parcel Service, FedEx, and the ...

Americo

Mailroom Clerk

Kansas City, MO · On-site

$15.50 - $19.25/hr

The Mailroom Clerk supports daily mailroom operations, document management, and records retention activities while maintaining established service standards and accuracy requirements. Key ...

Conduent, Inc.

Mailroom Associate

Lexington, KY · On-site

$16/hr

Mailroom operations * Warehousing * Manufacturing * Production environments * Handling sensitive or confidential documents * Basic computer or equipment troubleshooting * Microsoft Word or Excel What ...

CoreCivic

Mailroom Clerk

Las Animas, CO · On-site

$17.59/hr

One year of mailroom operations experience, or full-time clerical work experience is preferred. * Strong organizational, observation skills and attention to detail are required. * Experience with ...

Xerox

Mailroom Associate - New York, NY

New York, NY · On-site

$17.50 - $20.75/hr

Be part of a collaborative team dedicated to operational excellence and customer satisfaction. * Develop your skills in mail services, logistics, document management, and office operations.

Conduent, Inc.

Mailroom Associate

Lexington, KY · On-site

$16/hr

Mailroom operations * Warehousing * Manufacturing * Production environments * Handling sensitive or confidential documents * Basic computer or equipment troubleshooting * Microsoft Word or Excel What ...

QuickPro Staffing

Mailroom Specialist

Wilberforce, OH · On-site

$15.25 - $19.75/hr

Oversee daily mailroom, shipping, receiving, and courier operations. * Receive, sort, process, and distribute incoming and outgoing mail. * Prepare and process outgoing packages, freight, and special ...

CoreCivic

Mailroom Clerk

Watonga, OK · On-site

$14.74/hr

One year of mailroom operations experience, or full-time clerical work experience is preferred. * Strong organizational, observation skills and attention to detail are required. * Experience with ...

Americo Life, Inc.

Mailroom Clerk

Kansas City, MO · On-site

$15.50 - $19.25/hr

The Mailroom Clerk supports daily mailroom operations, document management, and records retention activities while maintaining established service standards and accuracy requirements. Key ...

CoreCivic

Mailroom Clerk

Appleton, MN · On-site

$17.32/hr

One year of mailroom operations experience, or full-time clerical work experience is preferred. * Strong organizational, observation skills and attention to detail are required. * Experience with ...

Mary Baldwin University

Mailroom Coordinator

Staunton, VA · On-site

$15.75/hr

Manages the daily operations of the MBU mailroom by receiving, sorting, preparing, and delivering mail and packages across campus. Provides customer service to students, faculty, staff, and campus ...

Robert Half

Mailroom Assistant

Philadelphia, PA · On-site

$19 - $22/hr

We are looking for a dependable Mailroom Assistant to support daily mail and package operations in Philadelphia, Pennsylvania. This Long-term Contract position plays an important role in keeping ...

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How much do mailroom operations jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for mailroom operations in the United States is $21.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in mailroom operations?

To thrive in Mailroom Operations, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and mail tracking software is typically required. Effective time management, teamwork, and strong communication skills help ensure smooth workflow and error-free distribution. These abilities are critical to maintaining efficient mail processing, timely delivery, and secure handling of sensitive materials.

What are some common challenges faced in mailroom operations, and how can they be addressed?

Mailroom Operations professionals often encounter challenges such as managing high volumes of incoming and outgoing mail, handling urgent or confidential packages, and adapting to evolving technology for mail tracking and distribution. Staying organized and developing efficient sorting systems are essential for meeting tight deadlines and minimizing errors. Proactive communication with other departments and regular training on new mailroom software can help address these challenges and ensure smooth workflow.

Are mailroom operations jobs stressful?

Mailroom operations jobs can be physically demanding and require attention to detail, especially when managing high volumes of mail and packages. The workload may vary depending on the size of the organization, but generally, the job involves repetitive tasks and tight deadlines, which can contribute to stress levels. Good organizational skills and the ability to work efficiently help manage job-related stress in this role.

What does a mailroom operations do?

A mailroom operations role involves managing the receipt, sorting, and distribution of incoming and outgoing mail and packages within an organization. It often requires organizational skills, attention to detail, and familiarity with mailing tools and equipment. The job may also include maintaining records and ensuring timely delivery of correspondence and parcels.

What is a mailroom operations?

Mailroom operations involve managing the receipt, sorting, distribution, and dispatch of mail and packages within an organization. The role typically requires organizational skills, attention to detail, and familiarity with mail handling tools and procedures. It ensures efficient communication and delivery processes across departments.

What cities are hiring for Mailroom Operations jobs?

Cities with the most Mailroom Operations job openings:

What are the most commonly searched types of Mailroom Operations jobs?

The most popular types of Mailroom Operations jobs are:

Mailroom Operations jobs near you
Infographic showing various Mailroom Operations job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,246 per year, or $21.8 per hour.

Mailroom and Facilities Assistant

AEI

Washington, DC • On-site

$22.50 - $24/hr

Other

Medical, Dental, Life, Retirement, PTO

Re-posted 11 days ago

Key responsibilities

  • Process, distribute, and track incoming, outgoing, and interoffice mail and parcels, including courier deliveries.

  • Support facilities requests, assist with office setups, furniture moves, and maintain shared spaces.

  • Greet visitors, manage deliveries, and perform light maintenance and organizational tasks.

Job description

Overview
The American Enterprise Institute (AEI) seeks a full-time, hourly, in-person mailroom and facilities assistant to support daily mailroom operations while also assisting with facilities and workplace operations across the organization. This role is highly mobile, involving regular movement throughout the building to deliver mail, support events, assist with office setups, and respond to facilities requests.
This position also supports management's efforts in the day-to-day implementation of policies, procedures, and programs to assure a well-managed, well-maintained building, especially by responding positively to the concerns and needs of staff, maintaining environmental health, and ensuring safety while supporting AEI's goals and objectives. The anticipated start date for this position is as soon as possible.
Qualified candidates should submit a resume and cover letter with their application.
Responsibilities
  • Mailroom Operations
    • Process, distribute, and track incoming, outgoing, and interoffice mail and parcels; process inbound and outbound courier deliveries (via United Parcel Service, FedEx, and the US Postal Service); and retrieve time-sensitive documents delivered by courier.
    • Operate mail equipment. Code, track, and meter outbound mail.
    • Assist employees with questions regarding mailing, rates, procedures, and print requests.
    • Assist with digital print center requests via email and walk-ins in coordination with the Mailroom and Printing Operations assistant.
    • Assist with basic troubleshooting and digital printer malfunctions as needed.
    • Perform an inventory of printer toner on all floors twice per month. Order toner and other printing and mailroom supplies as needed.
    • Communicate effectively with employees orally and by email.
  • Facilities Operations
    • Support facilities requests through systems such as HelpSpot.
    • Assist the facilities management team in maintaining the facilities and grounds, including furniture moves and room configurations; perform minor office moves and furniture adjustments.
    • Monitor shared spaces such as conference rooms and ensure readiness.
    • Assist with general upkeep tasks such as stocking, organizing, and light maintenance coordination.
    • Liaise with facilities staff, contractors, and vendors as needed.
    • Order glass nameplates and create new employee name labels for mailboxes.
    • Provide coverage for the receptionist desk as needed; greet visitors, manage the multiline digital phone system, and provide access for deliveries.
    • Perform other related duties as assigned.

Physical Requirements and Working Conditions at AEI
  • The employee is expected to regularly stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and keyboard. This job requires close-up vision for computer work.
  • The employee is expected to be able to regularly lift up to 25 pound packages, with occasional packages weighing up to 50 pounds, and stand for long periods of time. Any packages weighing over 50 pounds will be moved by hand-truck assistance or team lifts.
  • The employee must be able to work in a confined area.
  • Moderate noise (e.g., from computers, phones, printers, and light traffic) is expected.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities associated with this position.

Qualifications
  • 1-3 years of experience working in mailroom operations, facilities support, office services or similar environments
  • Knowledge of professional printer and copier machines is preferred
  • A high school diploma or GED
  • Readily assists a variety of mailroom, facilities, and printing responsibilities
  • Responds professionally to changing situations and requests
  • Works collaboratively with team members
  • Demonstrates professional communication and customer service skills
  • Demonstrates reliability, initiative, and a proactive approach to problem-solving
  • Attention to detail
  • Comfort using technology
  • Positive, team-oriented attitude
  • Learns quickly

Benefits
AEI offers generous benefits, including 18 days of paid leave (15 days of paid annual leave and three personal days or floating holidays); 12 days of paid sick leave; paid family leave; medical and dental coverage, in addition to a health savings account; medical and dependent care flexible spending accounts; a tuition assistance program of up to $5,200; life and disability insurance at no cost to employees; and a 403(b) retirement plan with a contribution from AEI, among other benefits. For more information, you can see a full summary of our benefits at https://www.aei.org/jobs/benefits/.
Compensation is based on a number of factors, including the position's scope and responsibilities; a candidate's full-time, applicable work experience; key skills and qualifications; and internal and external market considerations. The hourly salary range for this full-time, hourly, non-exempt position is $22.50-$24.00. Salary is just one component of AEI's total compensation package for employees.

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