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Mailing Assistant Jobs in Tennessee (NOW HIRING)

Covenant Health

LAB ASSISTANT

Lenoir City, TN

Lab Assistant, General Laboratory PRN/OCC, Variable Hours and Shifts Fort Loudoun Overview: Fort ... stock; mailing and faxing reports to all clients; charting laboratory reports; and handling ...

Wilsonbank

Shareholder Relations Assistant

Lebanon, TN · On-site

Process payment of WBHC dividends and facilitate the mailing of statements * Responsible for all correspondence with shareholders * Prepare and mail tax documentation related to WBHC stock * Assist ...

SNC-Lavalin

Project Assistant Energy

Oak Ridge, TN · On-site

$42K - $71K/yr

Overview We are seeking a Project Assistant Energy, to join our Team in our Oak Ridge, TN office ... Performs general office duties - filing, copying, faxing, scanning, mailing and data entry.

AtkinsRéalis

Project Assistant Energy

Oak Ridge, TN · On-site

$42K - $71K/yr

Overview We are seeking a Project Assistant Energy, to join our Team in our Oak Ridge, TN office ... Performs general office duties - filing, copying, faxing, scanning, mailing and data entry.

Lids

Assistant Store Manager FT

Bartlett, TN · On-site

... email address, mailing address, other contact information, emergency contact information ... Assistant Store Managers are accountable for every aspect of the retail store performance inclusive ...

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Mailing Assistant information

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are the most commonly searched types of Mailing jobs in Tennessee?

The most popular types of Mailing jobs in Tennessee are:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Tennessee as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Assistant Property Manager

Holladay Properties LLC

Nashville, TN • On-site

$18 - $24.50/hr

Full-time

Posted 15 days ago

Key responsibilities

  • Assist in managing day-to-day office duties and management of commercial real estate properties in coordination with the Property Manager and Portfolio Manager.

  • Interact with tenants to address problems or complaints, log maintenance work orders, and follow up to ensure issues are resolved.

  • Conduct building inspections, oversee maintenance and repairs, and assist with tenant improvement projects.

Job description

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Assistant Property Manager supports this mission by working closely with the Property Manager and Portfolio Manager in the day-to-day office duties and management of the commercial real estate properties in their portfolio in accordance with the Company's mission, vision and objectives.
Essential Duties and Responsibilities include but are not limited to the following:
Tenant Relations:
  • Interact and correspond with tenants to address problems or complaints, as it relates to housekeeping, maintenance, leasing or accounting
  • Log maintenance work orders; track and follow up with tenant to ensure issue was resolved
  • Assist Property Manager with weekly tenant visits as required by client and maintain tenant visit log
  • Prepare monthly newsletters and other publications (Fire Plan, Tenant Manual) for distribution.
  • Prepare tenant memos, notices and lease correspondence
  • Assist in preparation of tenant social events

Facility Management:
  • Walk buildings and inspect for maintenance, janitorial & landscape issues
  • Walk and inspect vacant suites bi-weekly; complete check list and call in necessary repairs
  • Complete monthly building inspections for assigned buildings and place service requests and follow up on completion
  • Maintain building signage, order/remove and bill back
  • Maintain building access system, handle tenant request for access cards and keys
  • Assist Property Manager with construction and interact with contractors for the completion of tenant improvement projects. Prepare specs and obtain bids for building improvements Document incidents and make sure report is routed to all parties

Administrative Responsibilities:
  • Responsible for administrative tasks including, but not limited to filing, mailing, ordering office supplies, preparing monthly expense reports for Property Manager and Maintenance Staff, etc.
  • Prepare and track all vendor contracts. Maintain current vendor list. Obtain current COI, business licenses and W-9 on all Vendors
  • Maintain and keep up to date tenant contact lists and current (COI's) certificate of insurance
  • Update Clients web site monthly with current tenant contact information
  • Maintain and keep up to date web base program for building information and preventative maintenance work order system
  • Maintain on site lease files

Financial Reporting:
  • Prepare monthly budget variance reports for assigned buildings for the Property Manager's review
  • Assist Property Manager with placing calls to tenants regarding collection of past due rents on the 10th, 20th and end of month. Produce MRI Aging Report. Correspond with Tenant and update MRI reports
  • Assist in budget planning, i.e., print reports and obtain bids
  • Assist Property Manager with invoices, i.e., tenant bill backs, researching invoices, GL coding, etc.
  • On a monthly basis, prepare meter reading and tenant bill backs for accounting
  • Upload bill backs in the accounting web base program
  • Review rent rolls for accuracy and compare with MRI rent roll

Performs other related duties and assignments as required.
Holladay Mission and Values: All associates are expected to live Holladay's Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
  • Mission: Enriching lives through investment and service
  • ENRICH Values:
  • Entrepreneurial - We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
  • Nurture - We encourage and support the growth and development of each other, our clients, and our communities.
  • Respect - We recognize and acknowledge the inherent value of others.
  • Integrity - We do the right thing. We exhibit a consistently high moral compass.
  • Community - We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
  • Health - We support the physical, financial, and professional health and well-being of each other and those we serve.

Compensation:
The Assistant Property Manager compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.
Supervisory Responsibility:
  • This position does not have any supervisory responsibility

Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
This description is not all inclusive and duties will vary depending on specific property being managed.
Requirements
Qualifications:
  • College Degree preferred or progressive work experience addition to the qualifications below
  • Real estate license or ability to obtain license
  • Front desk or office management experience
  • Two (2) + years' experience in commercial real estate environment
  • Proficient in Microsoft Office Products, Word, Excel and Outlook
  • Publisher and Digital Camera knowledge helpful
  • MRI Real Estate Software experience or ability to learn new programs quickly
  • Desire to pursue CPM designation
  • Excellent grammar, clear written and oral communications skills are essential
  • Good phone communication skills
  • Ability to prioritize, organize and have productive time management skills
  • Valid Driver's license, proof of insurance, and clean MVR report

Physical Demands:
  • Employee is required to walk the premises which can require climbing stairs to inspect stairwells, and be in elevated or high spaces, such as roofs and decking to inspect equipment if necessary
  • Employee may occasionally be required to lift or move items over 10 pounds

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