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Mailing Assistant Jobs in Tennessee (NOW HIRING)

nLeague Services Inc

Legal Assistant

Nashville, TN · On-site

Legal Assistant Location: 500 James Robertson Parkway, Davy Crockett Tower, 8th Floor, Nashville ... Printing and mailing SBE documents; * Booking meeting rooms for team events; * Assisting with ...

Kitchen Tune-Up

Administrative Assistant

Franklin, TN · On-site

$18/hr

Kitchen Tune-Up is seeking an Administrative Assistant to assist the team with critical tasks. This ... Enters and maintains all leads in the computer mailing list program. * Answers incoming phone calls ...

Covenant Health

LAB ASSISTANT

Lenoir City, TN · On-site

Overview Lab Assistant, General Laboratory PRN/OCC, Variable Hours and Shifts Fort Loudoun Overview ... stock; mailing and faxing reports to all clients; charting laboratory reports; and handling ...

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Mailing Assistant information

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are the most commonly searched types of Mailing jobs in Tennessee?

The most popular types of Mailing jobs in Tennessee are:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Tennessee as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

University Mail Center Assistant, Post Office

Lipscomb University

Nashville, TN • On-site

$16 - $20.25/hr

Part-time

Posted 8 days ago

Job description

The Part-Time Mail Center Assistant supports the daily operations of the University Mail Center by receiving, sorting, processing, and distributing incoming and outgoing mail and packages for students, faculty, staff, and university departments. This position requires excellent customer service, attention to detail, organizational skills, and the ability to work efficiently in a fast-paced environment.

Essential Duties and Responsibilities

Daily Mail Processing

  • Receive, sort, and distribute incoming U.S. Mail, interoffice mail, and package deliveries.
  • Process outgoing mail, including metering, weighing, labeling, and preparing items for shipment.
  • Verify and route mail to the appropriate departments, offices, residence halls, or recipients.
  • Maintain accurate records of incoming and outgoing packages using mail tracking software and scanning devices.
  • Assist with package check-in and check-out procedures.

Customer Service

  • Provide courteous and professional service to students, faculty, staff, and campus visitors.
  • Assist customers with package pickup, mail inquiries, and shipping questions.
  • Verify customer identification before releasing packages or accountable mail.
  • Resolve routine delivery and tracking issues and refer complex concerns to the supervisor.

Package Handling and Distribution

  • Load, unload, and transport mail and packages safely throughout campus.
  • Deliver mail and packages to designated campus departments and offices.
  • Organize packages in designated storage areas for efficient retrieval.
  • Monitor package inventory and report discrepancies or damaged shipments.

Administrative and Operational Support

  • Maintain accurate logs and records of mail center activities.
  • Ensure compliance with postal regulations, university policies, and security procedures.
  • Assist with inventory management of shipping supplies and mail center materials.
  • Operate mail processing equipment, postage meters, scanners, and related office equipment.
  • Keep work areas clean, organized, and safe.

Additional Duties

  • Assist with special mailings, bulk mail projects, and campus events requiring mail services.
  • Support peak periods such as semester move-in, move-out, and holiday shipping seasons.
  • Perform other related duties as assigned.

Qualifications

Required Qualifications

  • High school diploma or equivalent.
  • Strong customer service and communication skills.
  • Basic computer proficiency, including email and data entry.
  • Ability to follow detailed instructions and maintain confidentiality.
  • Strong attention to detail and organizational skills.
  • Ability to work independently and as part of a team.

Preferred Qualifications

  • Previous experience in mail services, shipping, logistics, warehouse operations, or customer service.
  • Experience using package tracking systems and scanning devices.
  • Familiarity with USPS, UPS, FedEx, or other shipping carrier procedures.

Physical Requirements

  • Ability to stand, walk, bend, and lift throughout the workday.
  • Ability to lift and carry packages up to 40 pounds regularly.
  • Ability to push loaded carts and move mail containers safely.
  • Ability to work in a warehouse or mailroom environment with varying activity levels.

Work Schedule

  • Part-time position, typically 15-29 hours per week.
  • Flexible schedule based on university operational needs.
  • Availability during peak mailing periods may be required.

Key Competencies

  • Customer Service Excellence
  • Reliability and Dependability
  • Attention to Detail
  • Time Management
  • Teamwork and Collaboration
  • Organizational Skills
  • Problem Solving

This position plays a critical role in ensuring timely, accurate, and secure delivery of mail and packages across the university community.

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About Lipscomb University

Sourced by ZipRecruiter

Born from the powerful vision of courageous leaders, Lipscomb University leads at the forefront as pioneers in Christ-centered higher education, magnifying the best in everyone we encounter on our campus, in our community and around the world. Forged by the trials and opportunities of 130 years of pursuing excellence in education, we continually reimagine and refine our methods to fulfill our mission—preparing learners for purposeful lives through rigorous academics and transformative experiences. Lipscomb offers an intellectually challenging academic program with a commitment to continual spiritual formation while engaging the world.

Industry

Colleges, universities, and professional schools

Company size

501 - 1,000 Employees

Headquarters location

Nashville, TN, US

Year founded

1891

Social media

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