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Mailing Assistant Jobs in Tennessee (NOW HIRING)

Vertek Staffing

Claims Assistant

Columbia, TN · On-site

$16 - $20.25/hr

Claims Assistant 90 Day CTH Office Attire: Office/Business Casual Office Admin/Clerical role ... NMVTIS * Mailing titles to IAA every Friday morning via UPS TitanFile: * Documents in folders

Porter-Leath

Administrative Assistant

Memphis, TN · On-site

$15.35 - $18.58/hr

Under the direction of the Vice President of Social Services, the Administrative Assistant will ... Maintains up to date departmental resources files, mailing lists, phone lists, form letters, and ...

Porter-Leath

Administrative Assistant

Memphis, TN

$15.35 - $18.58/hr

... Assistant will provide administrative support to the Vice President and the department ... Maintains up to date departmental resources files, mailing lists, phone lists, form letters, and ...

Beaman Buick GMC

Executive Assistant

Antioch, TN · On-site

$18 - $25/hr

Beaman GMC is looking for a temporary Executive Assistant to join our growing team. Hudson ... and mailing checks. * Working closely with hotel contacts to reserve meeting space and ...

RR Donnelley

Bindery Assistant

Smyrna, TN · On-site

$15.45 - $20.47/hr

... of impact. * Assist Bindery Operators by setting up and maintaining major or complex binding ... mailing devices, power folders and power collators, power cutters, speed binder, in-line cover ...

RR Donnelley

Bindery Assistant

Smyrna, TN

$15.45 - $20.47/hr

... of impact. * Assist Bindery Operators by setting up and maintaining major or complex binding ... mailing devices, power folders and power collators, power cutters, speed binder, in-line cover ...

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Mailing Assistant information

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.
What are the most commonly searched types of Mailing jobs in Tennessee? The most popular types of Mailing jobs in Tennessee are:
Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

University and Mailing Services Generalist

Union University

Jackson, TN • On-site

Full-time

Re-posted 6 days ago

Job description

Position Details
Position Information
Position Title
University and Mailing Services Generalist
Position Number
S022PD
Branch
Student Life (BR)
Division
Student Life (DIV)
Department
University Printing & Mailing Services
Location
Jackson
FLSA
Non-Exempt
Job Summary
This position is responsible for tasks related to the daily operations of University and Mail Services, including mail processing and distribution, printing and reproduction services, office supply purchasing, distribution, and all related services.
About Union University
FFounded in 1823, Union University is a private, coeducational liberal arts-based university offering bachelor's, master's, and doctoral degrees, with a total enrollment of about 2,600. The main campus is located in Jackson, Tenn., with additional campuses in Memphis and Hendersonville. A national leader among colleges and universities in promoting a Christian worldview and a Christ-centered approach to education, Union is consistently ranked among the nation's premier Christian universities.
Essential Job Duties
University Printing Services
  • Answers questions from customers and vendors for the purpose of providing general information and/or status inquiries.
  • Prepares completed jobs (e.g., binding, collating, shrink-wrapping, etc.) for the purpose of packaging jobs for distribution.
  • Assists customers with the production requirements for duplicating jobs (e.g., recommend paper, review layout, evaluate costs, etc.) for the purpose of meeting the requester's needs in the most cost-effective and viable manner.
  • Calculates resource requirements (e.g., preparation and production time and labor and material costs, etc.) for the purpose of itemizing printing costs and establishing workload priorities.
  • Maintains printing machines, high-speed duplicator, equipment, tools, supplies, and work area for the purpose of ensuring a safe work environment and the availability of equipment and supplies required to complete work requests.
  • Maintains work production and recharge records (manual and computer) for the purpose of projecting equipment and supply requirements and ensuring the accuracy of departmental billing.
  • Performs minor repairs and routine maintenance for the purpose of maintaining bindery machines and equipment in good working condition.
  • Performs standard maintenance and minor repair of duplicators and other office equipment and coordinates its repair.
  • Prints a variety of materials (e.g. booklets, forms, letters, etc.) for the purpose of providing duplicated materials in accordance with work request specifications.
  • Prints a wide variety of forms, catalogs and documents (e.g. multicolor reports, announcements, forms, letterhead, fliers, pamphlets, etc.) for the purpose of providing materials needed by university personnel for instruction, conferences, special events and meetings.
  • Reviews materials submitted for duplication (e.g., spelling, layout, paper-request, etc.) for the purpose of correcting errors, avoiding unnecessary expenses, and meeting the requester's needs.

University Mailing Services
  • Receive, sort, and deliver mail to appropriate offices and personnel.
  • Operate mailroom equipment, including scales, metering machine, package scanner, and computer.
  • Accept and receive packages and mail from the U.S. Post Office, FedEx, and UPS.
  • Manage and maintain current address records.
  • Move and relocate parcels for efficient receipt and delivery.
  • Manage accurate financial transactions.
  • Operate copying and printing equipment.
  • Assist in the ordering and maintenance of office supply inventories, printing, and mailing supplies.
  • Deliver professional and courteous customer service.

Other Job Duties
Required Qualifications
A high school diploma or equivalent and a minimum of one-year general mailroom and printing experience is required.
Preferred Qualifications
Preference will be given to candidates who graduated from an accredited college or university and has a working knowledge of a digital printing press and mailroom functions.
Christian Requirement
Successful candidates must be professing Christians who are active members of a local church, enthusiastically support Union University's Identity, Mission, Core Values, and Statement of Faith, and articulate a Christian worldview in their work and life.
Posting Detail Information
Posting Number
S251P
Special Instructions to Applicants

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