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Mailing Assistant Jobs in Minnesota (NOW HIRING)

Arandell

Bindery Supervisor

Osseo, MN · On-site

$75K - $85K/yr

Monitor all mailing information, including trailer schedules, to ensure data accuracy and that ... assist with line setups. * Fine motor skills and physical grip strength are needed to handle ...

Northwestern Mutual

Executive Assistant

Minneapolis, MN · Hybrid

$60K - $80K/yr

Coordinate all mailing * Generate various reports * Track licensing/certifications Qualifications * Commitment to maintain a high degree of confidentiality * Work effectively with people at all ...

City of St. Paul

Office Assistant III

Saint Paul, MN · On-site

$48K - $67K/yr

Office Assistant III Print ( Apply  Office Assistant III Salary $48,630.40 - $67,288.00 Annually ... mailing correspondence, and monitoring incoming emails and answer or forward as required.

Aerotek

Bindery Operator

Eagan, MN

$25/hr

Operate power and manually operated mailing machines for inserting, sorting, traying, tagging, and ... for accuracy. * Assist with basic machine setup and adjustments to maintain productivity and ...

HDR

Receptionist/Administrative Assistant

Minneapolis, MN · On-site

$17.25 - $21.75/hr

Provide administrative support to all business groups as needed, including administrative project work with printing, mailing, and data entry * Coordinate employee engagement events * Assist and ...

New

HDR

Receptionist/Administrative Assistant

Saint Louis Park, MN · On-site

$17.75 - $22.25/hr

Provide administrative support to all business groups as needed, including administrative project work with printing, mailing, and data entry * Coordinate employee engagement events * Assist and ...

HDR

Receptionist/Administrative Assistant

Saint Louis Park, MN · On-site

$17.75 - $22.25/hr

Provide administrative support to all business groups as needed, including administrative project work with printing, mailing, and data entry * Coordinate employee engagement events * Assist and ...

SICK

Front Desk Administrative Assistant

Minneapolis, MN · On-site

$41K - $61K/yr

Process and organize incoming/outgoing mail, including mailing invoices. * Maintain equipment in ... * Assist with catering, confirm billing for correctness, coordinate meeting room needs, and ...

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Mailing Assistant information

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are the most commonly searched types of Mailing jobs in Minnesota?

The most popular types of Mailing jobs in Minnesota are:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Minnesota as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant and Dispatcher

Olidia Transit Inc

Eden Prairie, MN

$18 - $20/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 14 days ago

Key responsibilities

  • Answer and respond to emergency and non-emergency calls to provide assistance or important information.

  • Schedule and dispatch drivers, work crews, and vehicles according to predetermined schedules, customer requests, or immediate needs.

  • Perform administrative tasks such as data entry, document preparation, maintaining filing systems, and running errands.

Job description

Administrative Assistant and Dispatcher

Olidia Transit provides professional door-to-door non-emergency medical transportation for elderly and disabled persons.
We offer wheelchair and stretcher transportation to and from Adult Day Services, Outpatient Surgeries, Hospital Discharges, Dialysis Appointments, Rehabilitation Centers, Mental Health Visits, Outpatient Hospital, Special education Transportation, Long Distance Rides, Leisure Rides, and Medical Appointments. We are currently looking for an Administrative Assistant and Dispatcher.

A. DESCRIPTION

The Administrative Assistant and Dispatcher will be assisting with Human Resource tasks as well as general office tasks as assigned by office manager.

As a Dispatcher, the employee will answer and respond to any emergency or non-emergency calls to provide  assistance or important information.

B. RESPONSIBILITIES

1.       Provide general administrative and clerical support including mailing, scanning, faxing and copying to management

2.       Maintain electronic and hard copy filing system

1.       Documents patient information in EHR and/or other electronic systems in accordance with program standards, department policies/procedures.

2.       Safely and efficiently transfers care of patients to other care providers in appropriate settings (LTC, Hospital etc).

3.       Scheduling and dispatching drivers, work crews, vehicles or equipment to appropriate locations according to predetermined schedules, customer requests or immediate needs

4.       Preparing work orders for crew or receiving work orders from work crews

5.       Keeping and organizing work requests, customer requests, completed work requests, charges for work performed, expenses for services performed, inventory records and other information

6.       Coordinate and facilitate ride scheduling with patients and organization personnel.

3.       Perform data entry and scan documents

4.       Assist in resolving any administrative problems

5.       Run company's errands to post office and office supply store

6.       Answer calls from customers regarding their inquiries

7.       Prepare and modify documents including correspondence, reports, drafts, memos and emails

8.       Schedule and coordinate meetings, appointments and travel arrangements for Managers

9.       Maintain office supplies for department

C. REQUIREMENTS:

1. Positive attitude

2. Quick thinker and ability to work independently

3. GREAT customer service

4. Knowledge of Microsoft Office (Excel, Outlook, Word, etc.)

D. BENEFITS:

1. Competitive salary

2. Medical, Dental, Vision Benefits

3. Retirement Benefits

Olidia Transit is an Equal Opportunity Employer

Principals only. Recruiters, please don't contact this job poster.

do NOT contact us with unsolicited services or offers

OK to highlight this job opening for persons with disabilities

Salary: $18.00 to $20.00 per hour

Job Type: Full-time

Benefits offered:

  • Paid time off
  • Health insurance
  • Dental insurance
  • Retirement benefits or accounts

Administrative Duties:

  • Scheduling
  • Running errands
  • Answering and routing phone calls

This Job Is:

  • A job for which military experienced candidates are encouraged to apply
  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

Education/Experience:

Must have a minimum of an Associate Degree

  • Within 90 days of hire must attain and maintain:
  • Basic Life Support (BLS)
  • Valid driver's license and DMV record
  • Pass MnDOT physical and drug test