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Mailing Assistant Jobs in Indiana (NOW HIRING)

Lids

Assistant Store Manager FT

Indianapolis, IN · On-site

... email address, mailing address, other contact information, emergency contact information ... Assistant Store Managers are accountable for every aspect of the retail store performance inclusive ...

Lids

Assistant Store Manager PT

Lafayette, IN · On-site

... email address, mailing address, other contact information, emergency contact information ... Protect Company assets within guidelines of LIDS Retail policies. * Assist in preparation of store ...

Lids

... email address, mailing address, other contact information, emergency contact information ... Protect Company assets within guidelines of LIDS Retail policies. * Assist in preparation of store ...

EMCOR Group Inc

Shambaugh & Son, L.P.

South Bend, IN · On-site

$16.75 - $21.50/hr

Shambaugh & Son is looking for an Administrative Assistant, responsible for various office duties to ensure the efficient and professional running of the business. #shambaugh #LI-DF #LI-Onsite * Grow ...

Lids

Assistant Store Manager PT

Indianapolis, IN · On-site

... email address, mailing address, other contact information, emergency contact information ... Protect Company assets within guidelines of LIDS Retail policies. * Assist in preparation of store ...

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Mailing Assistant information

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are the most commonly searched types of Mailing jobs in Indiana?

The most popular types of Mailing jobs in Indiana are:

What cities in Indiana are hiring for Mailing Assistant jobs?

Cities in Indiana with the most Mailing Assistant job openings:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Indiana as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Health Annex - Administrative Assistant - HIV/STD

The Allen County

Fort Wayne, IN • On-site

$20.94/hr

Full-time

Re-posted 23 days ago

Job description

ADMINISTRATIVE ASSISTANT - HIV/STD PREVENTION
Department: Health - HIV/STD Prevention FLSA Status: Non-exempt
Classification/Level: Office B3 Date Last Reviewed: 08/22
Under the direction of the Clinical Services and Case Management Director, the Administrative Assistant supports the administrative, clerical and reception needs of the HIV/STD Prevention division, providing excellent customer service to the clients of the public health clinics, external medical partners, and field services clients. This position is covered as defined by The Board of Commissioners of the County of Allen Employee Handbook.
ESSENTIAL FUNCTIONS:
  • Responsible for accurate data entry into a number of local and state disease-related databases.
  • Scans and indexes information and records into Electronic Medical Record (EMR) and tracks data separately by creating and maintaining various spreadsheets as directed.
  • Responsible for checking various databases for daily laboratory results and prints/files/processes/forwards them as directed.
  • Responsible for maintaining timely state database task list with current documentation

Responsible for answering the phones for the division. Provides excellent customer services and answers questions from the public and community healthcare providers regarding HIV/STD investigation processes/laws and general prevention information. Forwards calls to Disease Intervention Specialists, supervisor or other staff as appropriate.
  • Assists with patient medical referrals as needed and obtains medical records from clinics and hospitals as needed.
  • Maintains confidentiality and is nonjudgmental when interacting with patients and medical practitioners. Contacts community care providers to verify needed treatments and or laboratory results. Accurately documents this information in the appropriate data system in real time for each patient.
  • Assists with mailing letters and educational materials to clients and medical providers.
  • Assists with various special outreach testing/educational events as requested which may result in reporting to work at other off-site locations.
  • Responsible for performing general office duties including faxing, scanning, copying, filing, stapling/collating, compiling information or documents, accurate documentation and verification.
  • Performs all other duties as assigned, including overtime as required.

REQUIREMENTS:
  • High School Diploma or GED required. Experience in clerical duties and customer service preferred.
  • Strong computer skills with the ability to use Microsoft Office and other job-related software including a multitude of local and state databases, and electronic medical records (EMRs).
  • Strong customer service skills with an ability to relay sensitive and confidential information
  • Data entry with strong accuracy skills and experience preferred
  • Strong verbal and written communication skills required
  • Familiarity with medical terminology preferred
  • Strong time management skills needed to meet all required deadlines
  • Ability to use various office equipment including, but not limited to, computer, multi-line phone, printer, scanner, copier, fax, cash register, calculator, ID/credit card reader, shredder and monitor mounted camera/speaker.
  • Sound, working knowledge of basic HIV/STD information upon employment

DIFFICULTY OF WORK:
The Administrative Assistant has the understanding of rules and regulations regarding database entries. Work consists of relatively standardized processes when providing excellent customer service to clients of the public health clinics.
RESPONSIBILITY:
The Administrative Assistant performs a variety of relatively standardized assignments when answering questions regarding clinic operations and fees. Errors in work are readily detected. Work requires some analysis and judgment when releasing medical records to clients. Work is reviewed upon completion.
PERSONAL WORK RELATIONSHIPS:
The Administrative Assistant maintains frequent contact with other County employees, outside vendors for client services, community healthcare providers and clients of the public health clinics.
WORKING CONDITIONS:
The Administrative Assistant works in a standard clinical office setting with the ability to move around freely with frequent sitting, some lifting up to twenty pounds, some bending, pushing and/or pulling loads, reaching over head, kneeling and climbing ladders with some exposure to dangerous equipment and noxious odors/fumes. Typing, attention to detail and transcription/proofreading also required.
SUPERVISION:
None
LICENSING:
Valid National Incident Management System (NIMS) and Incident Command System (ICS) certification upon employment as required for all public health staff for disaster response
IMMEDIATE SUPERVISOR:
HIV/STD Prevention Division Director
HOURS:
8:00 am - 4:30 pm; overtime as required
EEO CATEGORY:
0806
WORKERS'S COMP CODE:
8810
Please complete the application accurately and thoroughly. A resume is optional. Remember to save and submit your application. If applying for multiple positions, submit a separate application for each one. You'll receive an email confirmation once your application is received. Due to the high volume of applications, further communication will only occur if you're selected for an interview.
We are an Equal Opportunity Employer (EEO). Accordingly, all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, age, disability or medical condition, national origin, and veteran status, and all other categories protected by federal, state, and local anti-discrimination laws. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

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