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Mailing Assistant Jobs in Indiana (NOW HIRING)

Purdue University

Administrative Assistant

West Lafayette, IN · On-site

$17.25 - $23.25/hr

Administrative Assistant City: West Lafayette Job Summary Serve as a key member of the Student ... Update and maintain mailing lists, databases and websites. About Us: Purdue Athletics is built on ...

WorkSmart Systems, Inc.

Accounting Assistant

Indianapolis, IN · On-site

$18.75 - $24.25/hr

... mailing. * Effectively communicate with state tax agencies, client owners, and internal teams to ... taxes. * Assist with any special projects, reconciliations, or other accounting-related tasks as ...

RR Donnelley

Bindery Assistant

Indianapolis, IN · On-site

$15.90 - $21.07/hr

... of impact. * Assist Bindery Operators by setting up and maintaining major or complex binding ... mailing devices, power folders and power collators, power cutters, speed binder, in-line cover ...

RR Donnelley

Bindery Assistant

Indianapolis, IN · On-site

$15.90 - $21.07/hr

... of impact. * Assist Bindery Operators by setting up and maintaining major or complex binding ... mailing devices, power folders and power collators, power cutters, speed binder, in-line cover ...

HVAF

Advancement Assistant

Indianapolis, IN · On-site

$40K - $46K/yr

Job Summary The Advancement Assistant provides administrative assistance to the Advancement ... • Prepare mailing lists and materials for fundraising campaigns Qualifications Education ...

Dmainc

Property Tax Assistant

Indianapolis, IN

Create and seal mailers to be given to the mail clerk for mailing * Log certified numbers into PTCA for tax return filings and tax bills * Contact taxing authorities to request information * Assist ...

Kimley-Horn

Human Resources Assistant

Indianapolis, IN

$35K - $45K/yr

Kimley-Horn is looking for a Human Resources (HR) Assistant to join our Midwest HR Team in our ... Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning ...

Kimley-Horn

Human Resources Assistant

Indianapolis, IN · On-site

$35K - $45K/yr

Overview Kimley-Horn is looking for a Human Resources (HR) Assistant to join our Midwest HR Team in ... Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning ...

Kimley-Horn

Human Resources Assistant

Indianapolis, IN · On-site

$35K - $45K/yr

Overview Kimley-Horn is looking for a Human Resources (HR) Assistant to join our Midwest HR Team in ... Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning ...

Kimley-Horn

Human Resources Assistant

Indianapolis, IN · On-site

$35K - $45K/yr

Overview Kimley-Horn is looking for a Human Resources (HR) Assistant to join our Midwest HR Team in ... Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning ...

Union Health

ASSIST-ACCOUNTS PAYABLE-FINANCE

Terre Haute, IN · On-site

$18 - $22.75/hr

The Assistant-Accounts Payable plays a key role in providing the highest quality of patient care ... Matches check copies to invoices prior to mailing and distribution of checks. * Obtains second ...

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Mailing Assistant information

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.
What are the most commonly searched types of Mailing jobs in Indiana? The most popular types of Mailing jobs in Indiana are:
What cities in Indiana are hiring for Mailing Assistant jobs? Cities in Indiana with the most Mailing Assistant job openings:
Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Purdue University

West Lafayette, IN • On-site

$17.25 - $23.25/hr

Full-time

Re-posted 18 days ago

Purdue University rating

7.5

Company rating: 7.5 out of 10

Based on 136 frontline employees who took The Breakroom Quiz

310th of 618 rated colleges and universities

Job description

Administrative Assistant
City: West Lafayette
Job Description:
Job Summary
Serve as a key member of the Student Services team by providing administrative support to Academic Support Services and Athletic Compliance staff. As the first point of contact for visitors to the Brees Academic Performance Center, create a welcoming, service-focused experience for student-athletes, staff, and guests. Coordinate staff travel, recruitment support, room reservations, and team travel letters while helping ensure the smooth daily operation of a department dedicated to student success. Collaborate with colleagues through weekly staff meetings, provide coverage during staff absences, and manage office communications, mail, and visitor inquiries.
What You'll Be Doing:
  • Maintain calendars, schedule meetings, prepare agendas, collect and provide support materials, and record and distribute minutes.
  • Compose routine correspondence and draft non-routine correspondence.
  • Proofread various documents, reports and presentation materials.
  • Collect data for use in reports, presentations and meetings.
  • Assist with small event coordination, including room reservations, setups, resource needs, and catering.
  • Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment.
  • Update and maintain mailing lists, databases and websites.

About Us:
Purdue Athletics is built on unrivaled pride, unlimited potential, and a sense of shared purpose that unites staff, student-athletes, and the broader community. As part of Purdue's 150-year legacy, Athletics exemplifies a culture of collaboration, continuous growth, and excellence, where every member is encouraged to strive for success while fostering a positive and supportive environment. Joining Purdue Athletics means joining a team committed to building a better world together-where professional aspirations thrive, innovation is celebrated, and a lasting impact is made on campus and beyond. Read more: Purdue Boilermakers Athletics
What We're Looking For:
Education and Experience:
  • Requires a high school diploma/GED
  • Two (2) years of experience in a clerical or administrative support role

Skills needed:
  • Excellent customer service, verbal, and written communication skills.
  • Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
  • Strong organizational and time management skills and attention to detail.
  • Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
  • Typing, drafting, filing, data entry, proofreading and editing skills.
  • Ability to identify routine problems and implement or recommend solutions.
  • Limited Physical Activity: Lift and carry up to 10 lbs. frequently, and up to 20 lbs.

Who We Are:
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
Additional Information:
  • Purdue's benefits summary https://www.purdue.edu/hr/Benefits/
  • Purdue will not sponsor employment authorization for this position
  • A background check will be required for employment in this position
  • FLSA: Non-Exempt (Eligible For Overtime)
  • Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream
Compensation Information:
Administrative and Operational Support 2
Pay Band S040
Job Code#20002330
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
EOE
Purdue University is an EO/EA University

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