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Mail Services Clerk Jobs (NOW HIRING)

Vanderbilt University

Mail Clerk

Nashville, TN · On-site

$15.50 - $18.75/hr

The Mail Clerk will perform various duties related to the processing and distribution of daily mail ... About Vanderbilt University Mail Services: Vanderbilt University Mail Services provides an ...

AEG Presents

Resident Life Mail Clerk

Sandusky, OH · On-site

$16/hr

As a Resident Life Mail Clerk, you'll provide mail services to all housing residents. You'll also: * Process associate mail when delivered to the mailroom. Sort and alphabetize flat mail. * Check-in ...

Life University

Mail and Shipping Clerk (3975)

Marietta, GA · On-site

$15 - $18.50/hr

The Mail and Shipping Clerk handles all aspects of the mail and shipping process, as well as USPS mail services for the University. This position is responsible for receiving and processing all ...

Life University

Mail and Shipping Clerk (3974)

Marietta, GA · On-site

$15 - $18.50/hr

The Mail and Shipping Clerk handles all aspects of the mail and shipping process, as well as USPS mail services for the University. This position is responsible for receiving and processing all ...

Virginia Farm Bureau

Office Services Clerk I

Baton Rouge, LA · On-site

$13.25 - $16.25/hr

Office Services Clerk I Are you looking for a great team environment? Southern Farm Bureau Casualty ... Distribute inter office mail and pick up outgoing mail throughout building. * Assist in all runs ...

Holland & Hart LLP

Office Services Clerk

Denver, CO · On-site

$17.50 - $21.25/hr

Office Services Clerk The Office Services Clerk will provide general assistance and backup coverage ... Sorts and distributes incoming mail and posts outgoing mail as needed. * Picks up and delivers ...

Colere Staffing Group LLC

Office Services Clerk

Chicago, IL · On-site

$17.50 - $21.50/hr

Office Services Clerk Chicago, Illinois, United States About the Job Job Title: Office Services ... Mail and Package Handling: Manage incoming and outgoing mail, packages, and deliveries. Ensure ...

Flagstar Bank

Mail Services Specialist

New York, NY · On-site

$17 - $24.52/hr

Position Title Mail Services Specialist Location New York, NY 10018 Job Summary This position is responsible for preparing paperwork for all in-bound and out-bound shipments and outgoing mail logging ...

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How much do mail services clerk jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for mail services clerk in the United States is $17.26, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.75 per hour, depending on experience, location, and employer.

What is a mail services clerk?

Mail Services Clerks are responsible for handling the sorting, distribution, and delivery of incoming and outgoing mail within an organization. They ensure that mail is properly sorted according to department or recipient, prepare packages for shipping, and may also operate mailroom equipment such as postage meters and envelope openers. Their role is essential for maintaining efficient communication and timely delivery of important documents and packages within a company.

What are the key skills and qualifications needed to thrive as a mail services clerk, and why are they important?

To thrive as a Mail Services Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking software is typically required. Reliability, time management, and good communication help someone excel in this role. These skills and qualities are crucial for ensuring accurate, timely, and secure handling and distribution of mail within an organization.

What are some common challenges faced by mail services clerks and how can they be managed effectively?

Mail Services Clerks often encounter challenges such as managing high volumes of incoming and outgoing mail, meeting tight delivery deadlines, and maintaining accuracy when sorting or distributing items. To handle these effectively, strong organizational skills, attention to detail, and the ability to prioritize tasks are essential. Many organizations provide training on automated mail tracking systems and encourage teamwork to ensure efficient mail flow and minimize errors. Staying proactive and communicating with other departments can also help resolve issues quickly and keep operations running smoothly.

What is the difference between Mail Services Clerk vs Mailroom Assistant?

AspectMail Services ClerkMailroom Assistant
CredentialsHigh school diploma; some roles may require basic certificationsHigh school diploma; similar certifications often required
Work EnvironmentOffice settings, mailrooms, corporate or government facilitiesMailrooms, corporate offices, educational institutions
Employer & IndustryBusinesses, government agencies, educational institutionsSame as Mail Services Clerk, often overlapping roles
Job FocusSorting, distributing, and managing incoming/outgoing mailHandling mail processing, assisting with deliveries, maintaining mail supplies

Both roles involve mail handling in similar environments, with overlapping responsibilities in sorting and distributing mail. The main difference lies in job titles used by employers, with Mail Services Clerk often emphasizing administrative duties, while Mailroom Assistant may include more hands-on support tasks. Candidates seeking these roles should focus on relevant certifications and experience in mailroom operations.

Is a mail services clerk a good job?

A mail services clerk is responsible for sorting, distributing, and managing incoming and outgoing mail within an organization. The job typically requires attention to detail, organizational skills, and familiarity with postal procedures or mailroom equipment. It can offer stable employment with regular hours, but pay and advancement opportunities vary by employer and location.

Is it hard to become a mail services clerk?

Becoming a mail services clerk generally requires a high school diploma or equivalent and good organizational skills. The job often involves basic computer use and physical tasks like lifting and sorting mail, with on-the-job training provided; formal certifications are not typically required.

What are the requirements to be a mail services clerk?

A mail services clerk typically needs a high school diploma or equivalent and must be able to lift and carry mail and packages. Good organizational skills, attention to detail, and familiarity with postal procedures or sorting equipment are also important. Some positions may require background checks or security clearances depending on the employer.

What cities are hiring for Mail Services Clerk jobs?

Cities with the most Mail Services Clerk job openings:

What states have the most Mail Services Clerk jobs?

States with the most job openings for Mail Services Clerk jobs include:

What are popular job titles related to Mail Services Clerk jobs?

For Mail Services Clerk jobs, the most frequently searched job titles are:

Mail Services Clerk jobs near you
Infographic showing various Mail Services Clerk job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $35,899 per year, or $17.3 per hour.

Mail Clerk

Nashville, TN • On-site

Vanderbilt University
Colleges, Universities, and Professional Schools • 5 - 10K employees
Learn more about Vanderbilt Universityexternal

$15.50 - $18.75/hr

Other

Posted 19 days ago

Vanderbilt University rating

7.6

Company rating: 7.6 out of 10

Based on 42 frontline employees who took The Breakroom Quiz

292nd of 631 rated colleges and universities

Job description


The Mail Clerk will perform various duties related to the processing and distribution of daily mail at Vanderbilt University. This role is integral to ensuring quick and accurate delivery of incoming and outgoing mail and packages, supporting the Vanderbilt community.
About Vanderbilt University Mail Services:
Vanderbilt University Mail Services provides an efficient and economical mail system that ensures quick and accurate delivery of both incoming and outgoing mail and packages. We are a vital link between the campus and the rest of the world. Whether delivering a care package from parents to a new student or processing the mailing of brochures that will send a department's message across the country, we are committed to providing the highest level of care and service.
About Vanderbilt University:
Vanderbilt is a renowned private institution founded in 1873, located just over a mile from downtown Nashville, TN. The university's students, faculty, staff, and visitors frequently cite Nashville as one of the perks of Vanderbilt. VU is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where diversity is sought and celebrated. Employees take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #1 in the Princeton Review among 382 top colleges and universities for "happiest students" and highly ranked for "best quality of life," "great financial aid," "best-run colleges," "beautiful campus," and "great campus/city relations."
Duties and Responsibilities:
Mail Sorting and Distribution:
  • Receive, sort, and distribute incoming mail and packages to various departments, faculty, students, and staff.
  • Ensure mail is sorted by recipient's name, department, or other specified criteria by 9 am daily.
  • Handle special deliveries, including registered, certified, and express mail.
  • Determine the proper disposition of undeliverable mail within the same day of receipt and process accordingly.
Mail Dispatch:
  • Collect outgoing mail from various departments and prepare it for dispatch.
  • Weigh and apply appropriate postage to outgoing mail and packages.
  • Coordinate with external postal and courier services for timely dispatch.
Record Keeping:
  • Maintain accurate records of incoming and outgoing mail, including tracking numbers, sender and recipient details, and delivery dates.
  • Handle mail-related inquiries and resolve issues related to lost or misdirected mail.
Package Handling:
  • Receive and log packages delivered to the university.
  • Notify recipients of package arrivals and coordinate pick-up or delivery if needed.
  • Ensure safe storage of packages until they are picked up by recipients.
Interaction with Mail Partners:
  • Coordinate with mail partners like Amazon, FedEx, UPS, and other courier services to ensure timely and accurate delivery and dispatch of mail and packages.
  • Address and resolve any issues related to the services provided by these partners.
Equipment Maintenance:
  • Operate and maintain mailroom equipment, including postage meters, sorting machines, and labeling machines.
  • Report any equipment malfunctions and coordinate repairs or replacements as needed.
Customer Service:
  • Assist students, faculty, and staff with mail-related inquiries and provide excellent customer service.
  • Offer guidance on mail and package sending procedures, including postage rates and packaging recommendations.
General Duties:
  • Ensure the mailroom is kept clean, organized, and free from hazards.
  • Adhere to university policies and procedures related to mail handling and distribution.
  • Stay updated with postal regulations and changes that might affect university mail operations.
Experience and Education:
  • High school diploma or GED is required.
  • 24 months of experience working in a postal environment is preferred.
  • Valid TN driver's license and a clean motor vehicle record (MVR). The motor vehicle check will evaluate the applicant's driving history over a specified period as per Vanderbilt policy.
  • Ability to compute postage charges, shipping rates, and charges for other mailroom services.
  • Intermediate computer skills, strong organizational skills, and strong customer service skills required.
  • Physical ability to lift and carry packages weighing up to 50 lbs.
  • Ability to work independently and as part of a team.
Working Conditions:
  • The mailroom environment may require standing for extended periods, frequent walking, and lifting heavy packages.
  • The role involves routine interaction with various university community members, requiring a professional and courteous demeanor.
Key Characteristics of a Successful Team Member in this Unit:
  • Is Nice - Asks questions and is a good listener. Smiles and is grateful. Avoid gossip or saying negative things about co-workers. Patient and generous. Make suggestions rather than stating hard and fast opinions. Avoids being negative, sarcastic, and cynical.
  • Helpful Nature - Offers to help lighten the load for others in times of need. Volunteers rather than waiting to be asked. Understands that almost no one works in a silo, and will need the help of others to do their job well, and that by helping others first, they will likely reciprocate.
  • Work through Issues - It isn't about the people, it's about the outcome. If things aren't going well, outcomes suffer. Be willing to have crucial conversations if things aren't going well. Doesn't just complain to management . . . does everything possible to remedy the situation directly first.
  • Teamwork - Values teamwork and co-workers; make them feel valuable and important by acknowledging what they do. Doesn't expect from others effort that one is unwilling to do themselves. Find ways to complement other's strong suits.
  • Reliable - Does what they say they will do when they say they will do it. Shows up for work when expected. Doesn't push the burden of work volume or deadlines to others.
  • Acceptance of Feedback - Ability to take constructive criticism with grace, and make improvements without taking it personally or holding grudges. When wrong, owns it - freely admits mistakes.
  • Adaptability - Ability to read cues and adapt accordingly. Ability to adjust style and approach to accommodate the styles and needs of others. Can anticipate and effectively de-escalate potential conflicts.
  • Creative Thinking - Ability to go beyond the boundaries of the job description, willingly takes on new challenges, finds creative solutions rather than always awaiting a manager's direct instructions
  • Integrity - Holds oneself accountable; takes responsibility for failures as well as successes, recognizes that trust is required to hold a team together.
  • Maturity -- Exhibits professional maturity; doesn't pass the buck to dodge accountability; doesn't engage in petty office politics or inappropriate social conduct
  • Respect - Is friendly, tirelessly cordial, polite, and genial. Comes in to work with a good attitude and doesn't bring their own personal "little black clouds" into the work environment.
  • Responds Promptly -- When emails and phone messages aren't returned in a timely way, it sends the message that the other party is not important. Responds even if just to acknowledge receipt and provide a timeframe by which the requester can expect a full response.
  • Shares - Shares information. Communicates. Transmits knowledge . . . knowledge isn't power - sharing knowledge is. Asks for advice.
  • Resilience -- Is resilient in the face of daunting challenges and setbacks; bounces back readily.
  • Work through Issues - It isn't about the people, it's about the outcome. If things aren't going well, outcomes suffer. Be willing to have crucial conversations if things aren't going well. Doesn't just complain to management . . . does everything possible to remedy the situation directly first.
  • Teamwork - Values teamwork and co-workers; make them feel valuable and important by acknowledging what they do. Doesn't expect from others effort that one is unwilling to do themselves. Find ways to complement other's strong suits.
  • Praises Publicly; Criticizes Privately. When dealing with a difficult co-workers or customers, "pretend your children are watching" how the situation is handled. Good manners help keep a cool head. Gives credit where credit is due.
  • Assumes the Best -- Assume that others are working as hard as you are on things that are as important as what you are working on. Just because you don't know what someone does, it doesn't mean they're not doing anything.
  • Raises the Bar - Expects and delivers excellence. Is a creative problem solver. Is proactive. Welcomes input on making things better. Places a high value on learning and getting better
  • Believes- Believes in the work being done and the organization.
  • Perspective - Maintains a sense of humor and perspective. Can laugh first and foremost at oneself.
  • Reliable - Does what they say they will do, when they say they will do it. Shows up for work when expected. Doesn't push the burden of work volume or deadlines to others.
  • Honest and Transparent - Doesn't have hidden agendas. Doesn't play people against each other. Is authentic and forthright.
  • Autonomous - Self-managing; self-motivated. Manages time, activities and outcomes well so that progress stays on track.
  • Detail-Oriented - Even small mistakes can create big issues; attention to detail work indicates care about the outcomes.
  • Hard-Working - Is industrious as well as efficient (busy isn't the same as productive). Be persistent. Can juggle multiple competing priorities simultaneously.
  • Eager - Enthusiastic, wanting to learn, wanting to continue one's personal and professional development and expertise.
General Characteristics of a Successful Vanderbilt University Staff Member:
  • Acceptance of Feedback - Ability to take constructive criticism with grace, and make improvements without taking it personally or holding grudges. When wrong, owns it - freely admits mistakes.
  • Adaptability - Ability to read cues and adapt accordingly. Ability to adjust style and approach to accommodate the styles and needs of others. Can anticipate and effectively de-escalate potential conflicts.
  • Creative Thinking - Ability to go beyond the boundaries of the job description, willingly takes on new challenges, finds creative solutions rather than always awaiting a manager's direct instructions
  • Integrity - Holds oneself accountable; takes responsibility for failures as well as successes, recognizes that trust is required to hold a team together.
  • Maturity -- Exhibits professional maturity; doesn't pass the buck to dodge accountability; doesn't engage in petty office politics or inappropriate social conduct
  • Respect - Is friendly, tirelessly cordial, polite, and genial. Comes in to work with a good attitude and doesn't bring their own personal "little black clouds" into the work environment.
  • Responds Promptly -- When emails and phone messages aren't returned in a timely way, it sends the message that the other party is not important. Responds even if just to acknowledge receipt and provide a timeframe by which the requester can expect a full response.
  • Shares - Shares information. Communicates. Transmits knowledge . . . knowledge isn't power - sharing knowledge is. Asks for advice.
  • Resilience -- Is resilient in the face of daunting challenges and setbacks; bounces back readily.
  • Work through Issues - It isn't about the people, it's about the outcome. If things aren't going well, outcomes suffer. Be willing to have crucial conversations if things aren't going well. Doesn't just complain to management . . . does everything possible to remedy the situation directly first.
  • Teamwork - Values teamwork and co-workers; make them feel valuable and important by acknowledging what they do. Doesn't expect from others effort that one is unwilling to do themselves. Find ways to complement other's strong suits.
  • Praises Publicly; Criticizes Privately. When dealing with a difficult co-workers or customers, "pretend your children are watching" how the situation is handled. Good manners help keep a cool head. Gives credit where credit is due.
  • Assumes the Best -- Assume that others are working as hard as you are on things that are as important as what you are working on. Just because you don't know what someone does, it doesn't mean they're not doing anything.
  • Raises the Bar - Expects and delivers excellence. Is a creative problem solver. Is proactive. Welcomes input on making things better. Places a high value on learning and getting better
  • Believes- Believes in the work being done and the organization.
  • Perspective - Maintains a sense of humor and perspective. Can laugh first and foremost at oneself.
  • Reliable - Does what they say they will do, when they say they will do it. Shows up for work when expected. Doesn't push the burden of work volume or deadlines to others.
  • Honest and Transparent - Doesn't have hidden agendas. Doesn't play people against each other. Is authentic and forthright.
  • Autonomous - Self-managing; self-motivated. Manages time, activities and outcomes well so that progress stays on track.
  • Detail-Oriented - Even small mistakes can create big issues; attention to detail work indicates care about the outcomes.
  • Hard-Working - Is industrious as well as efficient (busy isn't the same as productive). Be persistent. Can juggle multiple competing priorities simultaneously.
  • Eager - Enthusiastic, wanting to learn, wanting to continue one's personal and professional development and expertise.

About Us
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum

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