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Mail Scanning Jobs in Virginia (NOW HIRING)

Strativia

General Clerk- Scanning Lead

Alexandria, VA · On-site

$18.25 - $21.50/hr

The Scanning Lead oversees all document imaging and mailroom operations, ensuring high-quality ... Manage incoming and outgoing mail, including sorting, postage, metering, and distribution.

Nwis

Scanning Technician / Administrator

Sterling, VA · On-site

... and scanning documents into a proprietary database system, ensuring metadata is attached and ... Provide mail-processing support for the onsite client registry, Monday through Friday from 7am and ...

Casey Auto Group

Scanner

Newport News, VA · On-site

$14 - $16/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

This role also supports the department by assisting with incoming interoffice mail distribution and ... Document Preparation & Scanning: * Prepare and scan all Retail, Wholesale, and Fleet car deals into ...

Casey Auto Group

Scanner

Newport News, VA

$14 - $16/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

This role also supports the department by assisting with incoming interoffice mail distribution and ... Document Preparation & Scanning: * Prepare and scan all Retail, Wholesale, and Fleet car deals into ...

Casey Auto Group

Scanner

Newport News, VA

$14 - $16/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

This role also supports the department by assisting with incoming interoffice mail distribution and ... Document Preparation & Scanning: * Prepare and scan all Retail, Wholesale, and Fleet car deals into ...

Casey Auto Group

Scanner

Newport News, VA

$14 - $16/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

This role also supports the department by assisting with incoming interoffice mail distribution and ... Document Preparation & Scanning: * Prepare and scan all Retail, Wholesale, and Fleet car deals into ...

Casey Auto Group

Scanner

Newport News, VA

$14 - $16/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

This role also supports the department by assisting with incoming interoffice mail distribution and ... Document Preparation & Scanning: * Prepare and scan all Retail, Wholesale, and Fleet car deals into ...

Direct Mail Solutions

Turret Truck Operator

Henrico, VA · On-site

$17 - $19/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Direct Mail Solutions (DMS) is a full-service mail and fulfillment company located in Richmond ... You will use a Warehouse Management System (WMS) to scan and process inventory and orders. In ...

PRA Group, Inc.

Receptionist - Mail Clerk

Norfolk, VA · On-site

$14.23 - $21.35/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Prepares outgoing correspondence; opens, sorts and routes incoming mail. Locates and attaches ... Operates high speed slicing, scanning equipment * Operates computer terminal to input, manipulate ...

PRA Group

Receptionist - Mail Clerk

Norfolk, VA

$14.23 - $21.35/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Prepares outgoing correspondence; opens, sorts and routes incoming mail. Locates and attaches ... Operates high speed slicing, scanning equipment * Operates computer terminal to input, manipulate ...

PRA Group

Receptionist - Mail Clerk

Norfolk, VA · On-site

$14.23 - $21.35/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Prepares outgoing correspondence; opens, sorts and routes incoming mail. Locates and attaches ... Operates high speed slicing, scanning equipment * Operates computer terminal to input, manipulate ...

LifeStance Health

Medical Office Receptionist

Glen Allen, VA · On-site

$21/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

General office duties, cleanliness, and appeal, such as sorting office mail, scanning documents, e-faxes, shared office email and office upkeep, to ensure the practice is running smoothly and ...

LifeStance Health

Medical Office Receptionist

Glen Allen, VA · On-site

$21/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

General office duties, cleanliness, and appeal, such as sorting office mail, scanning documents, e-faxes, shared office email and office upkeep, to ensure the practice is running smoothly and ...

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All JobsMail Scanning JobsMail Scanning Jobs in Virginia

Mail Scanning information

What is a mail scanning service?

A mail scanning service is a job that involves receiving physical mail on behalf of clients, then scanning and sending digital copies of the mail for easy access and management. This role requires attention to detail, organization, and familiarity with scanning equipment or software.

What is the difference between Mail Scanning vs Mail Sorting?

AspectMail Scanning
CredentialsBasic computer skills, attention to detail
Work EnvironmentOffice or mailroom setting, often part-time or full-time
Industry UsageMail handling, document management, shipping services
Common Search IntentUnderstanding mail processing roles, job requirements

Mail Scanning involves digitizing physical mail by creating electronic copies, often for remote access or record-keeping. Mail Sorting, on the other hand, involves categorizing and organizing incoming mail based on destination or type. While both roles handle physical mail, Mail Scanning focuses on digital conversion, whereas Mail Sorting emphasizes physical organization. Both jobs are essential in mailroom operations and often overlap in mail handling tasks, but they serve different primary functions in the mail processing workflow.

What are popular job titles related to Mail Scanning jobs in Virginia?

For Mail Scanning jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Mail Scanning jobs in Virginia look for?

The top searched job categories for Mail Scanning jobs in Virginia are:

What cities in Virginia are hiring for Mail Scanning jobs?

Cities in Virginia with the most Mail Scanning job openings:

Mail Scanning jobs near you

General Clerk- Scanning Lead

Strativia

Alexandria, VA • On-site

$18.25 - $21.50/hr

Other

Posted 10 days ago

Job description

Job Purpose:
The Scanning Lead oversees all document imaging and mailroom operations, ensuring high-quality scanning, accurate document processing, and timely distribution of incoming and outgoing correspondence. This position leads the scanning team, maintains document integrity, and ensures compliance with document retention policies and postal regulations while supporting a high-volume administrative environment.
Responsibilities:
  • Lead the daily operations of the document scanning and imaging team.
  • Ensure documents are properly prepared, scanned, indexed, and uploaded into document management systems.
  • Perform quality control reviews to ensure scanned documents are complete, legible, and accurately processed.
  • Operate and maintain high-volume scanning equipment and document capture software.
  • Manage incoming and outgoing mail, including sorting, postage, metering, and distribution.
  • Coordinate document retention, storage, and secure destruction in accordance with organizational policies.
  • Maintain mailroom supplies, scanning equipment, and operational inventory.
  • Ensure compliance with USPS regulations and internal document handling procedures.
  • Train and mentor scanning personnel while monitoring productivity and quality standards.
  • Prepare reports and support continuous process improvement initiatives.
  • Perform other duties as assigned.

Education and Experience:
  • High school diploma or GED required.
  • Experience leading document scanning, document imaging, or records management teams.
  • Experience managing mailroom operations in a high-volume environment.
  • Experience using document capture or imaging software such as OpenText Intelligent Capture, Kofax, Captiva, or similar platforms preferred.
  • Strong organizational, quality control, and time management skills.
  • Ability to manage multiple priorities while meeting established deadlines.
  • Experience with Microsoft Office Suite.
  • Ability to obtain and maintain any required background investigation or credentials


Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.
Strativia is an Equal Opportunity Employer. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets

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