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Mail Processing Jobs in Elgin, IL (NOW HIRING)

FedEx Office

Mail Services Specialist

Riverwoods, IL · On-site

$5.2K/mo

The Mail Services Specialist is responsible for the accurate, efficient, and timely handling of ... This role ensures that all items are processed in accordance with company policies and industry ...

FedEx Office

Mail Services Specialist

Riverwoods, IL

$18.35 - $21.57/hr

The Mail Services Specialist is responsible for the accurate, efficient, and timely handling of ... This role ensures that all items are processed in accordance with company policies and industry ...

Associa

Administrative Assistant

Schaumburg, IL · On-site

$18 - $22/hr

Complete a variety of forms for accounting, mail processing center, community managers, etc. as required. * Work with community managers, vendors and other co-workers during community emergency ...

Associa

Client Support Admin

Schaumburg, IL · On-site

$18 - $22/hr

Complete a variety of forms for accounting, mail processing center, community managers, etc. as required. * Work with community managers, vendors and other co-workers during community emergency ...

Associa

Administrative Assistant

Schaumburg, IL · On-site

$18 - $22/hr

Complete a variety of forms for accounting, mail processing center, community managers, etc. as required. * Work with community managers, vendors and other co-workers during community emergency ...

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All JobsMail Processing JobsMail Processing Jobs in Elgin, IL

Mail Processing information

See Elgin, IL salary details

$12

$16

$21

How much do mail processing jobs pay per hour?

As of Jul 6, 2026, the average hourly pay for mail processing in Elgin, IL is $16.97, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $18.08 per hour, depending on experience, location, and employer.

Is mail processing a stressful job?

Mail processing jobs can be physically demanding and require attention to detail, which may lead to stress during busy periods or tight deadlines. The work environment is often fast-paced, and employees may need to work early mornings, evenings, or weekends, depending on the employer's schedule.

What are mail processing jobs?

Mail processing jobs involve sorting, organizing, and preparing mail and packages for delivery. Employees in these roles work at postal facilities or distribution centers, ensuring that letters and parcels are accurately routed to their destinations. Duties often include operating sorting machines, verifying addresses, and handling both incoming and outgoing mail. These positions are essential for maintaining the efficiency and reliability of mail delivery services.

What are some common challenges mail processing clerks face and how can they be managed effectively?

Mail processing clerks often face challenges such as high volumes of incoming and outgoing mail, time-sensitive deadlines, and the need for accuracy when sorting and distributing items. Managing these challenges requires strong organizational skills, attention to detail, and effective time management. Many organizations also support clerks with automated sorting equipment and clear workflow processes to help reduce errors and improve efficiency. Team collaboration is important, as clerks frequently coordinate with other departments to ensure timely delivery and address any issues with misdirected or undeliverable mail.

What is the difference between Mail Processing vs Mail Clerk?

AspectMail ProcessingMail Clerk
Required CredentialsHigh school diploma; training in mail handlingHigh school diploma; on-the-job training
Work EnvironmentMailrooms, distribution centersOffice settings, mailrooms
Employer & Industry UsageGovernment agencies, large corporationsBusinesses, government offices
Common Search & ComparisonYesYes

Mail Processing involves managing large volumes of mail, sorting, and preparing it for distribution, often in a centralized facility. Mail Clerks typically handle incoming and outgoing mail within an office or department, focusing on sorting and distributing mail to staff. While both roles require similar credentials and work environments, Mail Processing is more extensive and may involve specialized equipment, whereas Mail Clerks focus on routine mail handling within an organization.

What are the key skills and qualifications needed to thrive in Mail Processing, and why are they important?

To thrive in Mail Processing, you need attention to detail, organizational skills, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and postal tracking systems is typically required. Reliability, time management, and the ability to work efficiently in a team are important soft skills. These skills ensure the accurate and timely handling of large mail volumes, supporting smooth postal operations and customer satisfaction.

What is the highest paid mailman position?

The highest paid mail processing-related position is typically a postal service supervisor or manager, who oversees operations and staff. These roles often require experience, leadership skills, and sometimes specialized certifications, and they tend to have higher salaries compared to entry-level mail carriers or clerks.

How to become a mail processor?

To become a mail processor, typically you need a high school diploma or equivalent and strong organizational skills. On-the-job training is common, and familiarity with sorting equipment and attention to detail are important for handling large volumes of mail efficiently.

Is it hard to get hired as a mail carrier?

Getting hired as a mail carrier typically requires passing a postal service exam, meeting age and background check requirements, and sometimes completing a training program. Competition can vary depending on location and demand, but having good customer service skills and physical stamina can improve chances of employment.
What are popular job titles related to Mail Processing jobs in Elgin, IL? For Mail Processing jobs in Elgin, IL, the most frequently searched job titles are:
What cities near Elgin, IL are hiring for Mail Processing jobs? Cities near Elgin, IL with the most Mail Processing job openings:
Mail Processing jobs near you
Infographic showing various Mail Processing job openings in Elgin, IL as of June 2026, with employment types broken down into 94% Full Time, 5% Part Time, and 1% Temporary. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $35,306 per year, or $17 per hour.
Mail Room Specialist I

Mail Room Specialist I

EMS Management & Consultants

Arlington Heights, IL • On-site

$18/hr

Full-time

Medical, Retirement, PTO

Posted 15 days ago

Job description

Description:

Job Summary

This position is responsible for processing incoming and outgoing mail including sorting and scanning client payments and correspondence. This position reconciles physical payments received by EMSMC on behalf of clients, reconciles them to EMSafe, and prepares deposits and other client-specific deliverables in accordance with client requirements, company standards, and compliance regulations.

Major Responsibilities/Activities

  • Open, sort, and distribute incoming mail, including payments, denials, correspondence, etc. Do not open mail delivered to confidential P.O. Box or identified in a manner that suggests it may be confidential. This mail should be set aside and delivered to the appropriate personnel.
  • Obtain payments & correspondence from various sources; scan into software program
  • Prepare payments for deposit into client bank accounts, including electronic transfer, in a timely and accurate manner and in accordance with client requirements
  • Identify check and payor errors and address with appropriate internal and/or external persons to correct the problem
  • File checks (for non-deposit clients), explanations of benefits, and other misc. correspondence in a secure manner until ready for mailing
  • Prepare and sign off on daily courier chain of custody for deposit accuracy and secure transfer of deposits
  • Prepare weekly client deliverables ensuring accuracy, timeliness, and completeness and reconciliation of payments
  • Conduct all job tasks, duties, and interactions with professionalism, respect, a positive attitude, and in accordance with company compliance policies and applicable government regulations
  • Consistently support and demonstrate the company mission and values

Other Responsibilities/Activities

  • Populate data fields from scanned images in order to link the image to the claim in billing system
  • Process & track mail (including certified mail) in a timely and accurate manner
  • Provide administrative support for other departments as needed
  • Scan documents into software program
  • Perform other necessary tasks as assigned by direct leader or department manager
  • May be required to work Saturdays when month end falls on Saturday, Sunday, or Monday


Requirements:

Required Education, Skills, & Experience

  • High School Diploma
  • Strong sense of confidentiality and professionalism regarding financial information and PHI
  • Flexibility to work extended hours to support the business as required
  • Strong sense of teamwork, strong interpersonal skills, and the ability to maintain composure in a fast-paced, high-pressured environment
  • Ability to learn, understand, and work within specific client requirements
  • Highly organized and multi-tasking with ability to manage time and prioritize work
  • Good communication and critical thinking skills
  • Ability to function well within a cross-functional team setting and independently
  • Willing and able to adapt to changes in work environment, procedures, priorities, and job duties

Preferred Education, Skills, & Experience

  • Strongly prefer prior experience in payment handling and/or mailroom or lockbox procedures
  • Prior experience in reconciliation, scanning/imaging, and/or data entry
  • Knowledge of HIPAA requirements and regulations
  • Working knowledge of Excel and Adobe Acrobat

Working Environment/Physical Requirements

  • General office environment
  • Typing, sitting, standing, walking, some light lifting
  • Use of basic office equipment such as computer, fax, printer, copier, telephone, scanner
  • Some use of postage machine
  • Sometimes required to work long hours and weekends without advanced notice

Pay: $18.00/hour. Individuals in this role are eligible to participate in a discretionary bonus plan and a comprehensive benefit package, including a retirement plan, health coverage, and paid time off. Visit https://emsmc.com/careers/ to explore our total rewards package.

Employees must be able to perform the essential functions of this position. Reasonable accommodations will be provided to qualified individuals with disabilities as needed to support their ability to perform these essential functions. If you require an accommodation for this position or to participate in the application process, please contact HR at humanresources@emsmc.com.


The responsibilities and duties outlined in this job description are not exhaustive and may be subject to change to meet the needs of the business. This job description is not an implied contract of employment and does not alter the at-will employment relationship.


Applicants must be authorized to work in the United States now and in the future; this role does not offer current or future visa sponsorship.


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