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Mail Processing Manager Jobs in California (NOW HIRING)

FSSI

Mail Production Machine Operator

Santa Ana, CA · On-site

$17.75 - $20/hr

Mail Machine Operator Opening its doors over 45 years ago, FSSI is a leading document outsourcing ... Consistently produce quality output at the levels set by department management. * Process stock ...

Scripps College

Mail Center Clerk I

Claremont, CA · On-site

$15.75 - $19.25/hr

Prepare, process, and deliver mail and packages using appropriate equipment and systems. * Maintain accurate departmental records, including package tracking, mailbox management, inventory, and ...

Scripps College

Mail Center Clerk I

Claremont, CA

$15.75 - $19.25/hr

Prepare, process, and deliver mail and packages using appropriate equipment and systems. * Maintain accurate departmental records, including package tracking, mailbox management, inventory, and ...

Scripps College

Mail Center Clerk I

Claremont, CA · On-site

$15.75 - $19.25/hr

Prepare, process, and deliver mail and packages using appropriate equipment and systems. * Maintain accurate departmental records, including package tracking, mailbox management, inventory, and ...

AllRight Jobs Inc

Mail Processor ARJ/128

San Diego, CA · On-site

$20 - $22/hr

... manage regular mail - Must have experience with copy/print and mail duties - No extensive lifting, standing, or walking required; heavy lifting (over 50 lbs) is done with two people - Customer ...

XBP ASIA

Mailroom Clerk

Long Beach, CA · On-site

$16 - $17/hr

Familiarity with mail processing equipment and procedures. * Strong attention to detail and accuracy. * Excellent organizational and time management skills. * Ability to work independently as well as ...

APEX CLASS ACTION LLC

Mailroom Associate

Irvine, CA · On-site

$19 - $25/hr

Order and restock supplies to ensure no interruption in mail processing operations. * Conduct ... Manage the intake of returned or undeliverable mail. * Update records and databases with corrected ...

APEX CLASS ACTION LLC

Mailroom Associate

Irvine, CA · On-site

$19 - $25/hr

Order and restock supplies to ensure no interruption in mail processing operations. * Conduct ... Manage the intake of returned or undeliverable mail. * Update records and databases with corrected ...

APEX CLASS ACTION LLC

Mailroom Associate

Irvine, CA · On-site

$19 - $25/hr

Order and restock supplies to ensure no interruption in mail processing operations. * Conduct ... Manage the intake of returned or undeliverable mail. * Update records and databases with corrected ...

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All JobsMail Processing JobsMail Processing Manager JobsMail Processing Manager Jobs in California

Mail Processing Manager information

What does a mail processing manager do?

A Mail Processing Manager oversees the operations of mail sorting and distribution within a postal facility or a company's mailroom. They are responsible for managing staff, ensuring timely and accurate sorting of incoming and outgoing mail, and maintaining compliance with postal regulations. Additionally, they may implement process improvements, handle customer inquiries, and ensure the safe handling of packages and sensitive documents. This role requires strong organizational and leadership skills to keep mail operations running smoothly.

What are the key skills and qualifications needed to thrive as a mail processing manager, and why are they important?

To thrive as a Mail Processing Manager, you generally need experience in mail operations, staff supervision, and a strong understanding of logistics or supply chain management, often supported by a relevant associate or bachelor’s degree. Familiarity with mail processing equipment, tracking systems, and software like Microsoft Office or specialized postal management tools is typically required. Excellent organizational, leadership, and communication skills help manage teams efficiently and resolve issues quickly. These skills ensure smooth mail flow, timely delivery, and high team performance in a fast-paced environment.

What are some common challenges faced by mail processing managers, and how can they be addressed?

Mail Processing Managers often face challenges such as managing high volumes of mail during peak periods, ensuring timely delivery, and maintaining staff efficiency. These challenges can be addressed by implementing effective workflow management systems, cross-training staff to handle various tasks, and using automation technologies to streamline sorting and tracking. Strong communication skills and adaptability are also crucial, as Mail Processing Managers must coordinate with different departments and quickly resolve any operational issues that arise.

What is the difference between Mail Processing Manager vs Mailroom Supervisor?

AspectMail Processing ManagerMailroom Supervisor
CredentialsHigh school diploma; some roles prefer logistics or management certificationsHigh school diploma; experience in mail handling
Work EnvironmentOffice setting, overseeing mail operationsMailroom or shipping area, supervising staff
ResponsibilitiesManaging mail processing, logistics, and staff coordinationSupervising mailroom staff and daily mail handling tasks

The Mail Processing Manager typically has broader responsibilities, including overseeing entire mail operations and logistics, often requiring management skills and certifications. The Mailroom Supervisor focuses on daily mail handling and supervising staff. Both roles are essential in organizations with large mailing needs, but the manager position involves higher-level planning and coordination.

What cities in California are hiring for Mail Processing Manager jobs?

Cities in California with the most Mail Processing Manager job openings:

Mail Processing Manager jobs near you

Mail Processing Clerk

San Bernardino, CA • On-site

LSMA Management Inc
See more jobs at LSMA Management Incexternal

$22 - $24/hr

Other

Posted 13 days ago

Job description

JOB SUMMARY
The Mail Processing Clerk is responsible for organizing, classifying, and maintaining patient and provider communications and ensuring timely delivery to the United States Postal Service (USPS). This role ensures that all outgoing physical communications are accurately printed and processed to the appropriate recipients in compliance with regulatory and organizational standards. The Mail Processing Clerk supports various operational areas including but not limited to Utilization Management, Care Management, and Claims.
Requirements
MINIMUM & PREFERRED QUALIFICATIONS
Education/Training
Minimum: High School diploma or equivalent.
Preferred: Training, coursework, or certification in health information management, medical records, or related field.
Experience
Minimum: General experience with common computer systems (i.e. Microsoft Word, Outlook, etc).
Preferred: At least one year of EHR mail or indexing experience. Experience working in a HIPAA-regulated healthcare environment. Previous experience with document management or healthcare scanning/indexing systems.
Any combination of educational and work experience that would be equivalent to the stated minimum requirements would qualify for consideration of this position.
Certification(s)
Registered Health Information Technician (RHIT), Certified Healthcare Documentation Specialist (CHDS), and/or Certified Medical Administrative Assistant (CMAA) preferred.
Skills, Knowledge & Abilities
• General understanding of medical terminology and healthcare documentation.
• Proficiency with EHR systems and document management platforms.
• High attention to detail and accuracy in data entry.
• Ability to follow structured workflows and mailing protocols.
• Strong organizational, time management, and prioritization skills.
• Ability to maintain confidentiality and comply with HIPAA regulations.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Analytical problem-solving skills and ability to identify documentation discrepancies.
PHYSICAL, MENTAL & ENVIRONMENTAL REQUIREMENTS
The physical, mental, and environmental demands described here are representative of those required to successfully perform the essential functions of this job. This position requires the ability to remain standing for extended periods while operating the mail processing machines, along with frequent repetitive motions such as typing, clicking, and handling documents. The role may occasionally require lifting items weighing up to 25 pounds, such as files or office supplies. Successful performance requires sustained attention to detail, strong focus, and the ability to maintain mental concentration over long durations. Work is typically performed in a standard office or clinical administrative environment and may involve regular exposure to confidential health information. Additionally, the position requires the capacity to manage stress associated with deadlines, high-volume workloads, and the fast-paced nature of health information operations.
PAY RANGE
$22.00 - $24.00 / hourly
Salary Description
$22.00 - $24.00 / hourly

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