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Mail Processing Associate Jobs in Illinois (NOW HIRING)

Memorial Health

Mail Clerk

Springfield, IL

$15.75 - $22.52/hr

Validates and processes HIPAA Authorization Requests and Subpoena's for UB04 Claim forms and/or ... Associate degree or post secondary education preferred. Experience: * Previous experience with mail ...

StoneX

Office Services - Mailroom

Chicago, IL

$17.50 - $21.50/hr

Outgoing mail processing and troubleshooting (Pitney Bowes Connect +2000 Postage Machine ... Provide back-up to Director and other Associates within the department including, but not limited ...

Memorial Health

Mail Clerk

Springfield, IL

$15.75 - $22.52/hr

Validates and processes HIPAA Authorization Requests and Subpoena's for UB04 Claim forms and/or ... Associate degree or post secondary education preferred. Experience: * Previous experience with mail ...

Memorial Health

Mail Clerk

Springfield, IL · On-site

$15.75 - $22.52/hr

Validates and processes HIPAA Authorization Requests and Subpoena's for UB04 Claim forms and/or ... Associate degree or post secondary education preferred. Experience: * Previous experience with mail ...

StoneX Group

Office Services - Mailroom

Chicago, IL · On-site

Outgoing mail processing and troubleshooting (Pitney Bowes Connect +2000 Postage Machine ... Provide back-up to Director and other Associates within the department including, but not limited ...

The Millennium Group

Mail Services Associate

Chicago, IL · On-site

$19 - $20/hr

The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print ... With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely ...

The Millennium Group

Mail Services Associate

Chicago, IL · On-site

$19 - $20/hr

The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print ... With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely ...

North Central College

Mail Room Student Worker

Naperville, IL · On-site

$16 - $19/hr

... Process the outgoing mail 3. Log all the packages for students, faculty, and staff 4. Hand out all the student packages 5. Helping the students with the outgoing packages to be shipped 6. E-mail ...

WSP

Associate Project Manager

Chicago, IL · On-site

This Opportunity WSP is currently initiating a search for a Full-Time Associate Project Manager ... Types of buildings worked with include, but are not limited to post offices, mail processing ...

The University of Chicago

Desk Clerk-40 hours

Chicago, IL · On-site

$14.50 - $17.75/hr

... mail processing. A Desk Clerk must be able to handle high and low levels of activity while ... Perform other tasks as requested by Assistant Director of Operations and Associate Director, Desk ...

WSP

Associate Project Manager

Chicago, IL · On-site

This Opportunity WSP is currently initiating a search for a Full-Time Associate Project Manager ... Types of buildings worked with include, but are not limited to post offices, mail processing ...

WSP

Associate Project Manager

Chicago, IL · On-site

This Opportunity WSP is currently initiating a search for a Full-Time Associate Project Manager ... Types of buildings worked with include, but are not limited to post offices, mail processing ...

Wintrust

Trust Associate I

Chicago, IL · On-site

$16.25 - $21.75/hr

We employ approximately 300 associates and are responsible for more than $25+ billion of client ... process outgoing mail, and phone coverage. * Assists Trust Officer in responding to routine ...

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Mail Processing Associate information

What are Mail Processing Associates?

Mail Processing Associates are professionals responsible for sorting, organizing, and distributing incoming and outgoing mail within an organization or postal facility. They ensure that mail is processed efficiently and delivered to the correct recipients in a timely manner. Their duties often include operating mail sorting machines, verifying addresses, preparing packages for shipment, and maintaining accurate records of mail transactions. Attention to detail and good organizational skills are important for this role.

What is the difference between Mail Processing Associate vs Mail Clerk?

AspectMail Processing AssociateMail Clerk
CredentialsHigh school diploma; some roles may require basic computer skillsHigh school diploma or equivalent
Work EnvironmentPost offices, mailing centers, distribution facilitiesPost offices, corporate mailrooms, shipping departments
Employer & IndustryPostal services, logistics, courier companiesGovernment agencies, businesses, shipping companies
Job FocusProcessing, sorting, and preparing mail for dispatchReceiving, sorting, and distributing incoming and outgoing mail

The Mail Processing Associate and Mail Clerk roles share similarities in work environment and basic credentials. However, Mail Processing Associates often focus more on preparing mail for shipment, while Mail Clerks handle both incoming and outgoing mail distribution. Both positions are essential in postal and logistics industries, with overlapping skills but different primary responsibilities.

What are some common challenges faced by Mail Processing Associates, and how can they be addressed?

Mail Processing Associates often encounter challenges such as handling high volumes of mail during peak periods, maintaining accuracy under time pressure, and adapting to changes in sorting technology or procedures. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and be open to ongoing training. Team collaboration and clear communication with supervisors also help ensure that mail is processed efficiently and errors are minimized.

What are the key skills and qualifications needed to thrive as a Mail Processing Associate, and why are they important?

To thrive as a Mail Processing Associate, you need attention to detail, organizational skills, basic literacy, and typically a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and computerized tracking systems is often required. Reliability, time management, and the ability to work efficiently in a team are standout soft skills for this role. These abilities ensure accurate and timely handling of mail, supporting smooth communication and operations within organizations.
What are the most commonly searched types of Mail Processing jobs in Illinois? The most popular types of Mail Processing jobs in Illinois are:
Mail Processing Associate jobs near you
Mail Clerk

Mail Clerk

Memorial Health

Springfield, IL

$15.75 - $22.52/hr

Full-time

Posted 21 days ago

Memorial Health rating

6.8

Company rating: 6.8 out of 10

Based on 170 frontline employees who took The Breakroom Quiz

485th of 870 rated healthcare providers

Job description

USD $15.75/Hr.
USD $22.52/Hr.

Performs a variety of mail services in support of the Patient Financial Services Department, including receiving, opening, sorting, and delivering mail. Operates associated mail equipment and tracks mail volumes. 

Updates demographic and insurance information received from the patient or other third party sources.

Validates and processes HIPAA Authorization Requests and Subpoena’s for UB04 Claim forms and/or Itemized Bills from patients, attorneys, insurance companies and others.


Education:

  • Graduation from high school, or the equivalent required. Associate degree or post secondary education preferred.

Experience:

  • Previous experience with mail operations, including familiarity with the United States Postal Service (and other such delivery service providers), postal regulations, and mail center equipment is highly preferred.

Other Knowledge/Skills/Abilities:

  • Knowledge of HIPAA Privacy Regulations preferred.
  • Possesses basic writing and math skills, including the ability to perform simple calculations using a calculator.
  • Possesses the ability to regularly lift, push, and pull up to 25 pounds.
  • Ability to stand for prolonged periods throughout the work shift.
  • Demonstrates the ability to multi-task autonomously while working on multiple responsibilities simultaneously.
  • Basic working knowledge of personal computers and their associated software, such as word processing and spreadsheet applications is required. Experience with Microsoft products Word and Excel is highly preferred.

  1. Receives requests for bulk mailings; determines best mailing and delivery methods to achieve desired results.
  1. Receives and sorts incoming, outgoing, and interdepartmental mail. Batches, bundles, routes, and/or delivers mail, providing special attention and handling to urgent mail, packages, and other specialty items.
  1. Works closely with external mail services firms for the coordination of services or to resolve inquiries.
  1. Develops and maintains PFS mail slots and ensures postage/mailing supplies, such as express mail envelopes and bills of lading, are available.
  1. Tracks department mail volume activity and compiles written results for management.
  1. Process’s assigned folders according to departmental procedures.
  1. Reviews Subpoena &/or HIPAA Authorization Requests and validates forms are completed in accordance with MMC requirements.
  1. Logs incoming Subpoena and/or HIPAA Authorization Requests. Processes approved requests and delivers by fax or USPS Mail to requestor.  Processes denied requests notifying requestor with reason for denial.
  1. Serves as a back-up for other areas within the unit or department, especially during times of special needs or staff absences.
  1. Performs other related work as required or requested.

 

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job.  Incumbents may be requested to perform tasks other than those specifically presented in this description.

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