ZipRecruiter

Log In

1

Mail Operations Manager Jobs in Virginia (NOW HIRING)

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

... smooth operations. * Ensure all inbound USPS correspondence received is delivered timely and ... Manage processing of time-sensitive packages, supplies, and projects. * Assist with training new ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

... smooth operations. * Ensure all inbound USPS correspondence received is delivered timely and ... Manage processing of time-sensitive packages, supplies, and projects. * Assist with training new ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

... smooth operations. * Ensure all inbound USPS correspondence received is delivered timely and ... Manage processing of time-sensitive packages, supplies, and projects. * Assist with training new ...

System One Holdings, LLC

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

... smooth operations. * Ensure all inbound USPS correspondence received is delivered timely and ... Manage processing of time-sensitive packages, supplies, and projects. * Assist with training new ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

... smooth operations. * Ensure all inbound USPS correspondence received is delivered timely and ... Manage processing of time-sensitive packages, supplies, and projects. * Assist with training new ...

System One

Be Seen First

Mail Coordinator

Vienna, VA · On-site

$20 - $25/hr

... operations. Responsibilities Ensure all inbound USPS correspondence received is delivered timely ... managing multiple responsibilities independently and within in a team environment Skill in ...

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

The mail services assistant supports the daily operations and reports to the Mail Services manager. This role helps perform routine duties pertaining to Mail Services and assist in the supervision of ...

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

The mail services assistant supports the daily operations and reports to the Mail Services manager. This role helps perform routine duties pertaining to Mail Services and assist in the supervision of ...

FedEx Office

Mail Services Specialist

Richmond, VA · On-site

$17 - $19.98/hr

... managers, team members and vendors accomplishing established business objectives. "The desired ... High School Diploma or equivalent education required * 1+ year of customer service or operations ...

New

previous page

Showing results 41-60

All JobsMail Operations JobsMail Operations Manager JobsMail Operations Manager Jobs in Virginia

Mail Operations Manager information

What does a mail operations manager do?

A Mail Operations Manager oversees the processing, distribution, and delivery of mail within an organization or facility. They are responsible for managing mailroom staff, implementing efficient mail handling procedures, and ensuring compliance with postal regulations. Additionally, they often coordinate with other departments to meet organizational needs, monitor budgets, and maintain security protocols for sensitive information. Their goal is to ensure timely and accurate mail services while optimizing operational efficiency.

What are the key skills and qualifications needed to thrive as a mail operations manager, and why are they important?

Success as a Mail Operations Manager requires organizational expertise, knowledge of mailroom procedures, and experience in logistics or facilities management, often supported by a bachelor’s degree or equivalent experience. Familiarity with mail sorting systems, tracking software, and compliance regulations is typically necessary. Strong leadership, problem-solving, and effective communication skills distinguish top performers in this role. These competencies ensure efficient mail flow, regulatory compliance, and a well-coordinated team, which are vital for organizational effectiveness.

What is the difference between Mail Operations Manager vs Mail Clerk?

AspectMail Operations ManagerMail Clerk
ResponsibilitiesOversees mail processing, logistics, staff management, and operational efficiencySorts, distributes, and handles incoming and outgoing mail
Required SkillsLeadership, logistics, organizational skills, knowledge of mailing systemsAttention to detail, basic organizational skills, familiarity with mailing procedures
Work EnvironmentOffice or warehouse setting, managerial roleMailroom or front desk area, entry-level role
CertificationsTypically none required, but logistics or management certifications can helpNone required

The Mail Operations Manager focuses on overseeing the entire mail process, managing staff, and ensuring efficiency, while the Mail Clerk handles the day-to-day sorting and distribution of mail. The manager role requires leadership skills and broader responsibilities, whereas the clerk role is more operational and task-focused.

What are some typical challenges a mail operations manager faces in ensuring timely and accurate mail distribution?

Mail Operations Managers often encounter challenges such as managing high mail volumes during peak periods, minimizing sorting and delivery errors, and maintaining compliance with postal regulations. They must also coordinate efficiently with cross-functional teams, including logistics, facilities, and IT, to streamline workflows and resolve any operational bottlenecks. Implementing process improvements and adopting new technologies are key strategies to overcome these challenges and ensure consistent, reliable mail service.

What are popular job titles related to Mail Operations Manager jobs in Virginia?

For Mail Operations Manager jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Mail Operations Manager jobs in Virginia look for?

The top searched job categories for Mail Operations Manager jobs in Virginia are:

What cities in Virginia are hiring for Mail Operations Manager jobs?

Cities in Virginia with the most Mail Operations Manager job openings:

Mail Operations Manager jobs near you

Administrative General Clerk II (Arlington, VA; Camp Springs, MD)

Vision Centric, Inc.

Arlington, VA • On-site

$19.50 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 16 days ago

Job description

Administrative / General Clerk II
Full Time | Onsite | Camp Springs, MD | SECRET Clearance
The Administrative / General Clerk II provides comprehensive clerical, mail, records, and administrative support to agency headquarters offices. This role supports day-to-day office operations, mail and file management, records tracking, and administrative coordination while ensuring strict compliance with agency policies, security requirements, and records management standards. The position routinely handles sensitive and personally identifiable information (PII) and requires a high level of accuracy, discretion, and organizational skill.
KEY RESPONSIBILITIES:
Mail Operations & Records Handling
  • Receive, process, sort, log, secure, and distribute incoming and outgoing mail, including registered, certified, express, and courier deliveries
  • Safeguard and process classified and unclassified mail in accordance with agency Mail Management Guidance and NISPOM requirements
  • Log, secure, store, and deliver classified materials and A-Files to authorized personnel
  • Prepare, package, label, and ship materials via USPS, UPS, FEDEX, and courier services
  • Transport mail and unclassified but sensitive files between agency HQ offices
  • Maintain mail logs, inventory, and distribution records
File Operations & Records Management
  • Receive, store, retrieve, track, and distribute physical and electronic files in accordance with agency Records Management Policy
  • Create, validate, consolidate, interfile, and audit A-Files
  • Update and reconcile file locations and movements in agency systems (e.g., RAILS, CIS, ELIS, C3)
  • Fulfill internal and external file requests within established timelines
  • Conduct manual searches, file pulls, transfers, and audits
  • Prepare files for shipment to authorized offices and records centers
Administrative & Office Support
  • Provide front desk coverage, answer phones, screen inquiries, and receive visitors
  • Monitor shared email inboxes and route communications appropriately
  • Maintain electronic and paper filing systems
  • Draft, proofread, and format correspondence, reports, memos, and presentations
  • Compile data and prepare routine, periodic, and ad hoc reports
  • Support meeting logistics, scheduling, agendas, note-taking, and follow-up
  • Assist with travel authorizations, vouchers, country clearances, and visa documentation
  • Support time and attendance processing as a Timekeeper, including data entry, validation, and profile management
  • Track office supplies, assets, and property inventory using agency systems
  • Assist with packing, labeling, and movement of materials and boxes
Property, Program & Operational Support
  • Maintain and audit property inventory records using the Sunflower Asset Management System (SAMS)
  • Track assets, prepare shipping documentation, and confirm delivery
  • Assist with awards programs, training support, organizational charts, and internal communications
  • Maintain distribution lists, intranet content, and program documentation
  • Support continuity of operations, emergency procedures, and security requirements
Compliance & Security
  • Safeguard sensitive, FOUO, and PII information at all times
  • Report security incidents, equipment malfunctions, or suspicious activity promptly
  • Comply with agency policies, COOP, EOP, and security plans
  • Operate and perform basic maintenance on shared government equipment

EDUCATION AND EXPERIENCE:
Education: High School Diploma or GED (required)
Experience:
  • Minimum of four (4) years of clerical, administrative, mailroom, or records management experience.
  • Experience supporting a federal agency or government contractor is preferred.
  • Experience handling sensitive information and working in secure environments.
Security & Clearance Requirement:
  • Active Secret Clearance required (must be able to obtain and maintain)
  • Must sign and adhere to nondisclosure and confidentiality agreement.

SKILLS AND QUALIFICATIONS:
  • Strong organizational and attention-to-detail skills
  • Ability to manage high volumes of mail, files, and administrative tasks accurately
  • Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams)
  • Ability to learn and use government systems and databases
  • Effective written and verbal communication skills
  • Ability to work independently and as part of a team
  • Ability to follow detailed procedures and meet strict deadlines

Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment that promotes a work/life balance!
To Apply:
VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.
Department: Upcoming This is a full time position Salary Desired: Email: Address: City: ST: Phone:

Apply