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Mail Manager Jobs in California (NOW HIRING)

Herbalife

Representative I, Mail Services

Los Angeles, CA · On-site

$17.25 - $21/hr

Oversee the efficient flow of mail, packages, and shipping services across LA Live Mailroom and ... Manage all aspects of domestic FedEx shipping operations, including shipment preparation, tracking ...

FSSI

Mail Production Machine Operator

Santa Ana, CA · On-site

$17.75 - $20/hr

Mail Machine Operator Opening its doors over 45 years ago, FSSI is a leading document outsourcing ... Consistently produce quality output at the levels set by department management. * Process stock ...

Jones Lang LaSalle IP, Inc.

Mail Room Clerk

Santa Clara, CA · On-site

$18.75 - $23.25/hr

The Mail Room Clerk is responsible for managing all incoming and outgoing mail, packages, and courier services for JLL's Oracle account in Santa Clara. This role ensures timely, accurate, and secure ...

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Showing results 21-40

All JobsMail JobsMail Manager JobsMail Manager Jobs in California

Mail Manager information

See California salary details

$10

$21

$33

How much do mail manager jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for mail manager in California is $21.47, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $24.42 per hour, depending on experience, location, and employer.

What is a mail manager?

Mail Managers are professionals responsible for overseeing the receipt, sorting, distribution, and dispatch of mail within an organization. They ensure that both incoming and outgoing correspondence, packages, and documents are handled efficiently and securely. Their duties typically include supervising mailroom staff, maintaining records, implementing mailroom policies, and coordinating with postal and courier services. Mail Managers play a crucial role in maintaining effective communication and documentation flow within a business or institution.

What skills and qualifications are needed to be a mail manager?

To thrive as a Mail Manager, you need organizational skills, attention to detail, and familiarity with mailroom operations, often supported by experience in logistics or office administration. Knowledge of mail sorting systems, tracking software, and shipping platforms like USPS, FedEx, or UPS is typically required. Strong communication, time management, and problem-solving abilities help you efficiently coordinate mail flow and resolve issues. These skills ensure accurate handling, timely delivery, and secure management of all incoming and outgoing correspondence.

What challenges do mail managers face when handling high volumes of correspondence?

Mail Managers often need to efficiently coordinate large volumes of mail and packages, ensuring timely delivery and accurate distribution. One of the main challenges is maintaining organization and tracking, especially during peak periods or when dealing with sensitive or confidential materials. Successful Mail Managers implement robust sorting systems, leverage digital tracking tools, and communicate closely with team members and other departments to prevent delays and errors. Adaptability and attention to detail are key to overcoming these challenges and maintaining a smooth workflow.

What is the difference between Mail Manager vs Mail Coordinator?

AspectMail ManagerMail Coordinator
ResponsibilitiesOversees entire mail operations, manages staff, develops policiesHandles daily mail processing, sorts, distributes, and tracks incoming/outgoing mail
Required CredentialsTypically requires experience in mailroom management, certifications are optionalOften requires organizational skills, basic administrative experience
Work EnvironmentLarge organizations, corporate offices, mailroom facilitiesOffice settings, mailrooms, administrative departments
Industry UsageCommon in corporate, government, and large institutionsFound in similar environments, supporting daily mail operations

The Mail Manager focuses on overseeing mail operations and managing staff, while the Mail Coordinator handles daily mail processing tasks. Both roles are essential in large organizations but differ in scope and responsibilities.

What are the most commonly searched types of Mail jobs in California?

The most popular types of Mail jobs in California are:

What cities in California are hiring for Mail Manager jobs?

Cities in California with the most Mail Manager job openings:

Mail Manager jobs near you
Infographic showing various Mail Manager job openings in California as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $44,653 per year, or $21.5 per hour.

Mail Services Worker - Substitute

Glendale Community College

Glendale, CA • On-site

$25.05/hr

Temporary

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Job description

Salary: $25.05 Hourly
Location : 1500 N. Verdugo Road, Glendale, CA
Job Type: Temporary
Job Number: 01203-2026
Department: Facilities
Division: Office of Vice President Administrative Services
Opening Date: 07/09/2026
Closing Date: Continuous
Description
Definition
Under general supervision, performs routine clerical and operational duties related to the processing, pick-up, and delivery of interoffice and United States Postal Services (USPS)mail; distributes inter-office and other incoming mail to departments and employees; determines appropriate postage rates for letters and packages; processes outgoing mail, packages, pre-sort, and bulk mailings according to USPS guidelines and regulations; delivers larger packages including periodicals and duplicating orders to appropriate recipients; prepares and maintains records related to incoming and outgoing mail and deliveries; and performs other related duties as assigned.
Supervision
Works under the direct supervision of the department manager.
Does not directly or indirectly supervise other employees but may provide work direction to student workers.
Work Schedule
This is a temporary substitute position on an as needed basis. Schedule will vary as needed for coverage.
Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties and responsibilities are typical of those performed in this classification.
  • Performs routine clerical and operational duties related to the processing, pick-up, and delivery of interoffice and USPS mail.

  • Distributes inter-office and other incoming mail to departments and employees by sorting it into the appropriate mailboxes within the mailroom.

  • Determines appropriate postage rates for letters and packages based on size, weight, and delivery method to estimate project costs and ensure efficient delivery.

  • Processes outgoing pre-sort and bulk mailings according to USPS guidelines and regulations; ensures labels meet quality and coding standards; sorts and groups individual pieces of mail by zip code; completes necessary paperwork to reduce mailing costs.

  • Processes outgoing mail and deliveries of various formats including first class, media, certified, express, registered, and insured; completes appropriate forms and paperwork; packs, wraps, labels, and affixes postage to packages as necessary following established postal guidelines to ensure delivery in a timely and cost-effective manner.

  • Delivers large packages, including periodicals and duplicating orders to appropriate recipients within the district using a motorized cart, vehicle, dolly, and/or other equipment as needed.

  • Prepares and maintains records related to incoming and outgoing mail and deliveries, including packages received, mail to be forwarded, and other related items as assigned.

  • Provides customer service, information, and assistance regarding USPS guidelines and regulations and mailroom policies and procedures in person, over the phone, and via email.

  • Uses a district vehicle to deliver mail to and collect mail from other district facilities and USPS locations.

  • Stays abreast of changes in USPS postal fees, regulations, and standards.

  • May provide work direction and training to student workers.

  • Performs other related duties as assigned.

Minimum Qualifications
MINIMUM QUALIFICATIONS:
The education, training, and experience qualifications are considered likely to provide the required knowledge and abilities to perform the above essential duties.
Education and Experience:
High school diploma or equivalent.
Six (6) months of general clerical/office experience.
Licenses/Certifications/Other Requirements:
Must possess a valid State of California Class C driver's license.
Knowledge of:
  • Operation of mailroom equipment, including mailing machines, scales, meters, and copiers.

  • USPS postal and shipping policies, regulations, and rates for determining the appropriate shipping method and effectively labeling and shipping letters, packages, and bulk mailings.

  • Proper lifting techniques to safely move large and/or heavy packages and mail bins.

  • Electronic recordkeeping practices and techniques.

  • Methods of filing information using alpha, numeric, and alphanumeric systems.

  • Methods of clerical research.

  • Standard office software and modern office equipment.

  • Methods of prioritizing, planning, and organizing work.

  • Correct use of the English language, including spelling, punctuation, and grammar.

  • Principles and practices of customer service.

  • Business arithmetic.

Ability to:
  • Receive, process, and distribute mail in a timely and responsible manner.

  • Rapidly and accurately sort mail, packages, and other materials alphanumerically.

  • Operate mailroom equipment such as mailing machines, scales, meters, and copiers.

  • Learn, apply, and explain rules and regulations related to processing various types of domestic and international mail.

  • Maintain routine records.

  • Understand and follow oral and written directions.

  • Organize and prioritize work to meet delivery schedules and deadlines.

  • Safely and legally operate motorized vehicles, including an automobile and electric cart.

  • Pack boxes and other containers such that contents will not be damaged during shipping.

  • Be responsible for valuable and/or sensitive resources such as postage meter, gas card, packages, and other items as assigned.

  • Use a dolly to transport large and/or heavy packages.

  • Operate a variety of office equipment including computers and printers/copiers.

  • Utilize standard office software (e.g., email, word processing, and spreadsheet software).

  • Maintain confidentiality of sensitive and/or protected information.

  • Prioritize work and complete assignments accurately and within established deadlines.

  • Provide and obtain detailed information to/from others.

  • Provide customer service with a high level of sensitivity, tact and patience.

  • Perform and prioritize multiple tasks.

  • Exercise reasonable judgment in performing job duties.

  • Communicate effectively, both orally and in writing.

  • Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.

  • Demonstrate a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

PHYSICAL AND MENTAL STANDARDS:
The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
  • Mobility: frequent walking, sitting, and standing for long periods; occasional kneeling, crouching, pushing, pulling, and walking; occasional reaching above and below desk level.

  • Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes; and feel individual objects.

  • Lifting: frequent lifting of papers, files, equipment, and material weighing up to 50 pounds.

  • Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens and do close-up work.

  • Hearing/Talking: frequent hearing and speaking in person and on the telephone.

  • Emotional/Psychological Factors: frequent contact with others, including extensive public contact; frequent deadlines and time-limited assignments.

ENVIRONMENTAL CONDITIONS:
  • Work is primarily performed in a mail room environment where the noise level may be loud. Some duties may be performed in an outdoor environment under varied weather conditions.

Additional Information
Additional Information
This position requires the following documents to be attached to your online application to be considered:
  • Resume

Please note: All required documentation must be attached to the online application by the applicant. Additional documents not requested in the announcement, will not be reviewed.
Position Funding
This position is offered contingent upon funding. GCCD reserves the right to extend, withdraw, and/or reopen this position at any time.
Commitment to Diversity and Equal Employment Opportunity Employer
GCCD values diversity and recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides meaningful role models for all students. Our hiring processes support equal opportunity, diversity, and provide equitable consideration for all candidates.
Accommodations Consistent with the Americans with Disabilities Act and applicable state and local laws, GCC provides reasonable accommodation to all individuals throughout the recruitment process and during employment with the District.
To learn more about GCCD, please visit our website at glendale.edu
Robust and comprehensive for eligible employees, which may include:
  • Medical, vision, and dental plans for employee and eligible dependent(s)
  • Basic life/AD&D insurance
  • Supplemental life/AD&D insurance
  • Various optional insurance plans (short term disability, accident, critical care, and hospital)
  • Flexible spending account
  • Defined-benefit retirement plan participation through CalPERS or CalSTRS
  • Optional 403(b) and 457(b) retirement plans
  • Paid sick leave
  • Paid vacation (classified staff and administrators)
  • Paid District holidays
  • (health, nutrition, exercise activities and workshops)

Note: Substitutes, Professional Experts and Police Cadets are temporary positions and are not eligible for District benefits.
are available on the HR Benefits page.
01
I have attached my resume. If you have not, please return to your application and attach your resume.
  • Yes
  • No

02
I have provided current contact information for a minimum of three (3) professional references including at least one (1) supervisor.
  • Yes
  • No

03
I have completed all sections of the application including professional references (Statements such as "see resume" will not be acceptable.)
  • Yes
  • No

Required Question

Apply