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Mail Management Jobs (NOW HIRING)

5 Star Recruitment

Administrative Assistant

San Jose, CA

$21 - $28.50/hr

Mail Management (Primary): * Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week) * Digitally distribute mail to the appropriate team members or systems * Maintain secure ...

KLM Careers

Administrative Assistant

San Jose, CA · Hybrid

$21 - $28.50/hr

Mail Management (Primary): * Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week) * Digitally distribute mail to the appropriate team members or systems * Maintain secure ...

ICS Corporation

Direct Mail Programmer

West Deptford, NJ · On-site +1

$70K - $100K/yr

BCC Mail Manager * XMPie * or other comparable software * Strong understanding of variable data programming and direct mail workflows * Excellent problem-solving, troubleshooting, and organizational ...

Data Axle

Manager, Direct Mail Production

The Direct Mail Production Manager is responsible for overseeing the end-to-end production of ... This includes customer service, project management, scheduling, vendor management and negotiations ...

Infogroup

Manager, Direct Mail Production

Dallas, TX · On-site

The Direct Mail Production Manager is responsible for overseeing the end-to-end production of ... This includes customer service, project management, scheduling, vendor management and negotiations ...

ICS Corporation

Direct Mail Programmer

West Deptford, NJ · On-site +1

$25.75 - $35.25/hr

BCC Ignite Redpoint Quadient Inspire BCC Mail Manager XMPie or other comparable software Strong understanding of variable data programming and direct mail workflows Excellent problem-solving ...

ICS Corporation

Direct Mail Programmer

Deptford, NJ · On-site

$70K - $100K/yr

BCC Mail Manager * XMPie * or other comparable software * Strong understanding of variable data programming and direct mail workflows * Excellent problem-solving, troubleshooting, and organizational ...

ICS Corporation

Direct Mail Programmer

Thorofare, NJ · On-site +1

$70K - $100K/yr

BCC Mail Manager * XMPie * or other comparable software * Strong understanding of variable data programming and direct mail workflows * Excellent problem-solving, troubleshooting, and organizational ...

ICS Corporation

Direct Mail Programmer

Thorofare, NJ · On-site +1

$70K - $100K/yr

BCC Mail Manager * XMPie * or other comparable software * Strong understanding of variable data programming and direct mail workflows * Excellent problem-solving, troubleshooting, and organizational ...

The Building People

Mail Room Clerk

Washington, DC

$18 - $22.25/hr

The Mail Room Clerk handles receipt and dispatch of mail, manages directory and locator operations, sorts incoming and outgoing official mail, and complies with all applicable U.S. Postal Service ...

Diablo Convoy

Office Manager

Conroe, TX · On-site

$50K - $60K/yr

Mail Management: Handle incoming and outgoing mail and packages. Scan important documents and coordinate with external mail services as needed. * Personal Touch: Keep track of birthdays and organize ...

The Building People

Mail Room Clerk

Washington, DC

$18 - $22.25/hr

The Mail Room Clerk handles receipt and dispatch of mail, manages directory and locator operations, sorts incoming and outgoing official mail, and complies with all applicable U.S. Postal Service ...

The Building People

Mail Room Clerk

Washington, DC · On-site

$18 - $22.25/hr

The Mail Room Clerk handles receipt and dispatch of mail, manages directory and locator operations, sorts incoming and outgoing official mail, and complies with all applicable U.S. Postal Service ...

The Building People

Mail Room Clerk

Washington, DC

$18 - $22.25/hr

The Mail Room Clerk handles receipt and dispatch of mail, manages directory and locator operations, sorts incoming and outgoing official mail, and complies with all applicable U.S. Postal Service ...

Onsite Management Group

Mail Clerk

Columbus, OH · On-site

$17.50 - $18/hr

Perform mail delivery tasks. * Process outgoing mail according to Postal requirements. * Sort ... Perform miscellaneous duties as assigned by the Field Support Supervisor or Account Manager Other ...

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All JobsMail Management Jobs

Mail Management information

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How much do mail management jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for mail management in the United States is $17.26, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.75 per hour, depending on experience, location, and employer.

What are some common challenges faced in mail management roles, and how can they be addressed?

Mail Management professionals often encounter challenges such as handling large volumes of incoming and outgoing mail, prioritizing urgent correspondence, and maintaining confidentiality of sensitive information. To address these challenges, it's important to be organized, use digital tracking systems, and develop clear protocols for sorting and distributing mail. Strong attention to detail and effective communication with team members also help ensure that mail is processed efficiently and securely.

What is mail management?

Mail management refers to the process of receiving, sorting, distributing, and sending physical or electronic mail within an organization. It involves handling incoming and outgoing correspondence, ensuring timely delivery, maintaining records, and sometimes managing packages or courier services. Effective mail management enhances communication, improves workflow efficiency, and helps organizations keep track of important documents.

What are the key skills and qualifications needed to thrive in mail management?

To thrive in Mail Management, you need strong organizational skills, attention to detail, and familiarity with mail handling procedures, typically supported by a high school diploma or equivalent. Experience with mail sorting machines, tracking software, and inventory systems is often required. Excellent time management, reliability, and communication skills help ensure accuracy and efficiency. These abilities are crucial to maintain smooth mail flow, prevent errors, and support the overall operations of an organization.
More about Mail Management jobs

What cities are hiring for Mail Management jobs?

Cities with the most Mail Management job openings:

What states have the most Mail Management jobs?

States with the most job openings for Mail Management jobs include:

What job categories do people searching Mail Management jobs look for?

The top searched job categories for Mail Management jobs are:

Mail Management jobs near you
Infographic showing various Mail Management job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $35,899 per year, or $17.3 per hour.

Administrative Assistant

5 Star Recruitment

San Jose, CA

$21 - $28.50/hr

Part-time

Posted 19 days ago

Job description

Job Description:

Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.

Mail Management (Primary):

  • Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week)
  • Digitally distribute mail to the appropriate team members or systems
  • Maintain secure handling and storage of sensitive or confidential materials
  • Review incoming legal emails and upload digital files to our legal order management tool
  • Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry:
  • Enter and update case information in our litigation management system
  • Assist with organizing and maintaining accurate legal records
  • Generate and distribute basic reports as needed

Legal Administrative Support:

  • Prepare, edit, and organize legal or business documents
  • Help with ad hoc legal requests

Qualifications:

  • Previous experience in an administrative, legal, or executive assistant role preferred
  • Strong attention to detail and ability to handle confidential information with discretion
  • Proficient in using scanners, digital filing systems, and Google Workspace
  • Reliable, professional, and self-motivated
  • Excellent organizational and communication skills
  • Ability to learn or knowledge of case and legal order management tools Safari and JIRA.

Key Focus Areas:

  • Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week)
  • Reviewing incoming legal emails and uploading digital files to the legal order management tool
  • Data entry for litigation management system entering case details, maintaining records, generating reports
  • Legal administrative support preparing/editing documents, handling ad hoc requests

Confidentiality:

  • Must handle sensitive legal and compliance information with discretion

Required Skills/Tools:

  • Experience in administrative, legal, or executive assistant roles preferred
  • Proficiency in scanners, digital filing systems, Google Workspace
  • Strong attention to detail, organizational skills, and reliability

MUST HAVE:

  • Experience in administrative, legal, or executive assistant roles.
  • Proficiency in scanners, digital filing systems, Google Workspace.
  • Must handle sensitive legal and compliance information with discretion.
  • Experience in Mail management, Legal administrative support and Data Entry.
  • Knowledge of case and legal order management tools Safari and JIRA.

Apply