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Mail Extraction Jobs in California (NOW HIRING)

Tristar Insurance

Data Analyst I

Signal Hill, CA · On-site +1

$114K - $140K/yr

Write queries and scripts using SQL and Python or R to extract and analyze data efficiently ... Ability to file, post, and mail materials; copy data from one record to another; interview to ...

Tristar Insurance

Data Analyst I

Signal Hill, CA

Write queries and scripts using SQL and Python or R to extract and analyze data efficiently ... Ability to file, post, and mail materials; copy data from one record to another; interview to ...

U.S. Navy

Aviation Officer

Northridge, CA

FIXED WING PILOT - In the C-2 Greyhound, you transport parts, personnel, and mail to the 5,000 ... Hover over the sea for search and rescue, extract Sailors and Special Forces from a hot landing ...

U.S. Navy

Aviation Officer

San Diego, CA

FIXED WING PILOT - In the C-2 Greyhound, you transport parts, personnel, and mail to the 5,000 ... Hover over the sea for search and rescue, extract Sailors and Special Forces from a hot landing ...

U.S. Navy

Aviation Officer

Merced, CA

FIXED WING PILOT - In the C-2 Greyhound, you transport parts, personnel, and mail to the 5,000 ... Hover over the sea for search and rescue, extract Sailors and Special Forces from a hot landing ...

U.S. Navy

Aviation Officer

San Jose, CA · On-site

FIXED WING PILOT - In the C-2 Greyhound, you transport parts, personnel, and mail to the 5,000 ... Hover over the sea for search and rescue, extract Sailors and Special Forces from a hot landing ...

U.S. Navy

Aviation Officer

San Luis Obispo, CA · On-site

FIXED WING PILOT - In the C-2 Greyhound, you transport parts, personnel, and mail to the 5,000 ... Hover over the sea for search and rescue, extract Sailors and Special Forces from a hot landing ...

U.S. Navy

Aviation Officer

Stockton, CA

FIXED WING PILOT - In the C-2 Greyhound, you transport parts, personnel, and mail to the 5,000 ... Hover over the sea for search and rescue, extract Sailors and Special Forces from a hot landing ...

U.S. Navy

Aviation Officer

Los Angeles, CA · On-site

FIXED WING PILOT - In the C-2 Greyhound, you transport parts, personnel, and mail to the 5,000 ... Hover over the sea for search and rescue, extract Sailors and Special Forces from a hot landing ...

U.S. Navy

Aviation Officer

Sacramento, CA · On-site

FIXED WING PILOT - In the C-2 Greyhound, you transport parts, personnel, and mail to the 5,000 ... Hover over the sea for search and rescue, extract Sailors and Special Forces from a hot landing ...

U.S. Navy

Aviation Officer

Bakersfield, CA · On-site

FIXED WING PILOT - In the C-2 Greyhound, you transport parts, personnel, and mail to the 5,000 ... Hover over the sea for search and rescue, extract Sailors and Special Forces from a hot landing ...

U.S. Navy

Aviation Officer

Arcata, CA

FIXED WING PILOT - In the C-2 Greyhound, you transport parts, personnel, and mail to the 5,000 ... Hover over the sea for search and rescue, extract Sailors and Special Forces from a hot landing ...

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All JobsMail Extraction JobsMail Extraction Jobs in California

Mail Extraction information

What are some common challenges faced in a Mail Extraction role and how can they be managed?

In a Mail Extraction role, one common challenge is maintaining accuracy and speed while sorting and opening large volumes of mail under tight deadlines. Handling confidential or sensitive information with care is also crucial, which requires strong attention to detail and adherence to privacy protocols. Effective organization, time management, and communication with team members can help manage these challenges and ensure smooth workflow. Many organizations provide standardized procedures and training to support employees in maintaining efficiency and security.

What are the key skills and qualifications needed to thrive as a Mail Extraction Specialist, and why are they important?

To thrive as a Mail Extraction Specialist, you need strong attention to detail, basic computer literacy, and a high school diploma or equivalent. Familiarity with mailroom equipment, scanning systems, and document management software is often required. Reliability, organizational skills, and the ability to work efficiently under time constraints are standout soft skills in this role. These competencies are crucial to ensure accurate and timely processing of mail, which supports smooth organizational operations and information flow.

What is the difference between Mail Extraction vs Data Entry?

AspectMail ExtractionData Entry
Required SkillsEmail parsing, data collection, basic codingTyping, data input, accuracy
Work EnvironmentOnline, remote, data processing platformsOffice or remote, spreadsheets and databases
Industry UsageMarketing, sales, email list buildingAdministrative, business, finance

Mail Extraction focuses on collecting email addresses from various sources, often requiring technical skills like email parsing. Data Entry involves inputting data into systems with an emphasis on accuracy and speed. While both roles handle data, Mail Extraction is more specialized in email data collection, whereas Data Entry covers broader data management tasks.

What are mail extraction jobs?

Mail extraction jobs involve the process of opening, sorting, and preparing incoming mail for further processing or distribution within an organization. Workers in this role may also scan, log, or digitize mail contents, ensuring sensitive information is handled securely and efficiently. These positions are critical in industries such as finance, healthcare, and government, where accurate and timely management of mail is essential. Attention to detail, confidentiality, and organizational skills are key requirements for success in mail extraction roles.
What are popular job titles related to Mail Extraction jobs in California? For Mail Extraction jobs in California, the most frequently searched job titles are:
What job categories do people searching Mail Extraction jobs in California look for? The top searched job categories for Mail Extraction jobs in California are:
What cities in California are hiring for Mail Extraction jobs? Cities in California with the most Mail Extraction job openings:
Mail Extraction jobs near you
Infographic showing various Mail Extraction job openings in California as of June 2026, with employment types broken down into 55% Full Time, 18% Part Time, 9% Temporary, 9% Contract, and 9% Nights. Highlights an 100% In-person job distribution.
CRM and Reporting Analyst

CRM and Reporting Analyst

University of the Pacific

San Francisco, CA

Full-time

Posted 19 days ago

Job description

Position Information
Job Title CRM and Reporting Analyst Union Level Department Donor Relations Campus Stockton Posting Number 201304302P Full or Part Time Full Time Number of Months 12 Work Schedule Position End Date Open Date 05/29/2026 Close Date Open Until Filled Yes Special Instructions to Applicants
For Applicants Seeking Job Opportunities within the University
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.
Sponsorship
This position is not eligible for a visa sponsorship now or in the future.
Position Summary Information
Primary Purpose
The CRM and Reporting Analyst is responsible for supporting Advancement Services through handson CRM system administration and operational reporting. This role focuses on maintaining data integrity, supporting daytoday CRM functionality, and fulfilling constituent list requests, appeals, and standard reporting needs. The position serves as a key operational resource for fundraising and engagement activities by ensuring accurate data extraction, validation, and system reliability.
This role balances core CRM administrative responsibilities with entry to midlevel analytical work, providing timely, reliable data to Development and Alumni Relations staff while supporting data standards, system processes, and user adoption. The CRM and Reporting Analyst reports to the Executive Director for Advancement Services.
Essential Functions
CRM Administration and Data Management
  • Maintain alumni, donor, and constituent records within the CRM to ensure accurate historical representation and relationship tracking.
  • Apply and enforce data entry standards, data governance policies, and best practices to maintain data integrity.
  • Perform routine data audits to identify inaccuracies, duplicates, and data integrity issues; research and resolve discrepancies.
  • Establish, document, and maintain basic validation and qualitycontrol processes to support reliable reporting and downstream use.
  • Configure and maintain user roles, permissions, and security access within the CRM.
  • Monitor CRM performance and implement system updates, enhancements, and minor configuration changes as needed.
  • Serve as a functional subjectmatter resource for CRM data structure and operational usage.

Reporting, List Management, and Appeals Support
  • Respond to internal requests for constituent lists, reports, and basic data extracts in support of fundraising, alumni engagement, stewardship, and communications.
  • Create, validate, and distribute mailing lists, email lists, and giving lists based on defined criteria.
  • Perform basic data extraction and manipulation to support direct mail, email appeals, and campaign initiatives.
  • Validate list counts, segmentation logic, and exclusion criteria to ensure accuracy prior to release.
  • Develop and maintain standard and recurring reports related to constituent demographics, giving activity, engagement, and operational metrics.
  • Support appeals and campaigns through data preparation, demographic selection, and postappeal data review.

Analysis and Operational Reporting
  • Produce routine operational and historical reports to support Advancement leadership and fundraisers.
  • Validate report outputs by comparing results across source data, system rules, and historical trends.
  • Assist with basic analysis of fundraising and engagement data to identify trends and data quality concerns.
  • Maintain documentation for standard reports, extracts, and listbuilding processes.
  • Support annual and external reporting needs by preparing and validating required data sets, as needed.

Collaboration and Support
  • Work closely with Advancement Services, Development staff, and Communications to understand data needs and ensure timely delivery.
  • Provide basic guidance and support to CRM users regarding reports, data entry standards, lists, and system usage.
  • Assist with the development of simple training materials and documentation related to CRM processes and reporting.
  • Perform other related duties as assigned.

University of the Pacific recognizes that diversity, equity, and inclusion are foundational to the success of our students and employees. We prioritize policy and decisionmaking that demonstrates awareness of, and responsiveness to, the ways sociocultural forces related to race, gender, ability, sexuality, and socioeconomic status impact our community.
Minimum Qualifications
  • Bachelor's degree in business, information systems, social sciences, or a related field, or equivalent combination of education and experience.
  • One (1) to three (3) years of professional experience working with CRM systems, data management, or reporting.
  • Proficiency in Microsoft Excel, including filtering, formulas, and basic data validation techniques.
  • Experience working with constituent, donor, or customer data in a nonprofit or higher education environment preferred.
Preferred Qualifications
  • Experience with CRM administration in an Advancement Services, fundraising, or nonprofit environment.
  • Foundational understanding of relational databases and data structures.
  • Experience producing constituent lists, appeals, and standard reports.
  • Familiarity with basic query tools, reporting modules, or SQL.
  • Demonstrated attention to detail and commitment to data accuracy.
  • Ability to manage multiple requests, prioritize deadlines, and work independently.
  • Strong written and verbal communication skills.
  • Demonstrated judgment, confidentiality, and discretion when working with sensitive data.
  • Experience working with diverse populations and a demonstrated commitment to equity and inclusion.
Physical Requirements
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hiring Range $31.30 - $37.50 per hour; We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer. Background Check Statement
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
Anti-Discrimination/EEO Policy Statement
University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.

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