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Department of Theatre & Dance - Office Assistant (Student)

Location:DepartmentofTheatre&Dance
Supervisor:DJHaugen,DepartmentAdministrativeSpecialist
Contact:715-346-2341|DHaugen@UWSP.edu
Employmenttype:Studenthourlyposition
Hours:Avg.6hours/weekduring2026-2027academicyear(flexible;mayincreaseforevents)
Wage:$11.00/hr

Office Assistant - Job Description

Position summary

Provide front-office, event-support, and publicity assistance for the Department of Theatre & Dance. The Office Assistant supports administrative operations, recruitment and audition logistics, promotional activities, and event staffing under the direction of the Department Administrative Specialist. This student role develops office, communication, and event-management skills in a theatre/dance environment.

Core responsibilities

Administration & Front Desk (primary)

• Provideprofessionalphone/emailreceptionandin-personcustomerservice;greetvisitorsanddirectinquiries.

• Maintaindepartmentalofficeareas:tidycommonspaces,dust,cleanglass,disinfectsurfaces,restockmaterialsrackandcallboard,managerecyclingandoutdatedpublications.

• Performdailyofficetasks:mailpickup/delivery,copying,filing,archiving,on campuserrands,andbasicdataentry.

• Handleconfidentialdepartmentinformationwithdiscretionandfollowofficedresscodeandguidelines.

Publicity & Communications

• UpdateDepartmentPublicityscheduleeachsemesterandproofallpublicitymaterialsbeforedistribution.
• PrepareandmailPreviewInvitationletterstoareahighschools;maintainrelevantExcellists.

• Createperiodicpromotionalcontentforcampusoutlets(e.g.,radio"ReadOften")andassistwithsocialmediarecruitmentcampaignsasassigned.

• Maintainposterdistributionlistsandcoordinateposteravailabilityandpickupforpracticumstudents.

Event & Performance Support

• Assistwithcoatcheckoperations:ensurecleanliness,supplydelivery(programs),flashlight/batterychecks,andproperstorage/hangingofcoats;deliverHouseManagerbinderbypreview.

• SupportFirstNighters:assistwithtabletopdesign,prepareandorganizenametags,setup/check-inmaterials,andcoordinatepost-eventbreakdown/storage.

• AssistAdministrativeAssistantandfacultywithorientationpicnic,recruitmentevents,tours,anddepartment-hostedactivities.

Auditions & Recruitment

• Assistinplanning,setup,andexecutionoftheatreanddanceauditiondays:createvolunteersignupsheets,managevolunteerassignments,prepareauditionschedulesandapplicantletters,andemailschedulestoapplicants.

• Setupauditionspaces(tables,chairs,media,signage),preparenamebadges,managebeveragestations,confirmcleanliness,placespikemarks,andsupervisestudentvolunteers.

• Leadgrouptoursforprospectivestudents;representtheDepartmentpositivelyduringrecruitmentandevents.

Other duties

• Performadditionalofficeandeventtasksasassignedtosupportdepartmentoperationsandstudentlearninggoals.

Required qualifications

• EnrolledTheatre,Dance,orArtsManagementstudentingoodacademicstanding.

• Excellentwrittenandverbalcommunicationandprofessionaltelephoneetiquette.

• ProficiencywithMicrosoftOffice(Teams,Word,Excel)andfamiliaritywithAdobeSuite.

• Strongorganizationalskillsandabilitytobalancephoneduties,visitorreception,andprojectdeadlines.

• Positive,friendly,professionaldemeanor;abilitytorepresentthedepartmentinrecruitmentandevents.

• Trustworthyhandlingofconfidentialinformation.

• Willingnesstolearndepartmentprograms,recruitmentprocedures,andauditionprocesses.

Preferred qualifications

• Previousfront desk,administrative,orevent supportexperience.

• Experiencewithsocialmediacontentcreationorcampuspublicitychannels.

• Familiaritywiththeatricalproductionterminology,front-of-houseprocedures,orstagemanagementbasics.

• BasiccameraorAVsetupknowledgeisaplus.

Competencies & soft skills

• Dependabilityandpunctuality

• Attentiontodetailandproofreadingability

• Customer-serviceorientation

• Teamworkandabilitytosupervise/coordinatestudentvolunteers

• Timemanagementandmultitaskingundereventtimelines

• Professionaljudgmentandconfidentiality

Working conditions & expectations

• Typical work performed on campus, in office, and in/around performance spaces; some evening and weekend hours for required performances, previews, auditions, and events.

• Mustadheretoofficedresscodeandbehaveprofessionallyduringpublic-facingactivities.

• Positionmayrequirelifting/movingposters,programs,andlighteventsupplies.

Student learning outcomes

• Developtime-management,organizational,andprofessionalofficeskills.

• Gainpracticalexperienceineventplanning,front-of-houseoperations,andauditionlogistics.

• Improvetechnicalskillswithofficeandcreativesoftwaretools

• Buildcommunication,networking,andteamworkexperiencewithinaperforming-artsdepartment.

• Planandimplementasocialmediarecruitmentcampaign(whenassigned).

• Serveasanintegralmemberofaprofessionaldepartmentalteam.

Compensation & scheduling notes

• Wage:$11.00/hour.Average6hours/week;schedulingflexibleandmayrequireadditionalhoursduringbusyeventperiods.Supervisorcoordinatesshiftsandeventassignments.

How to apply

• SubmitcurrentresumeandbriefcoverlettertoDJHaugen(DHaugen@UWSP.edu).Includeavailabilityforthe2026.2027academicyearandanyrelevantexperiencewithevents,publicity,orfrontdeskwork.

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or hr@uwsp.edu.

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.