Logistic Assistant Jobs in Quebec (NOW HIRING)

Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

Air Canada, recognized as one of Montreal’s top employers and also proudly ranked as one of Canada’s top diversity employers is seeking a Fuel Supply Analyst who will be based at our Montreal Headquarters.

The ideal candidate should possess supply chain & logistics experience, have interest in process improvement and procedures in addition to demonstrating keen interest in airline and petroleum industries. You will be joining a dynamic team that keeps Air Canada’s passengers flying globally. The successful candidate will work alongside major rail, marine, road and oil industry companies, with the objective to optimize our extensive supply chain and ensure security of jet fuel supply at major Canadian airports.

This role requires someone who will be a key contributor, adaptable and enthusiastic about finding solutions to supply chain challenges, be collaborative with partners in order to obtain the best value for the airline and to develop mutually beneficial relationships with suppliers.

In this role, responsibilities will include wide ranging activities with an evolving focus over time as required by the team into more specific areas including, logistics, contractual negotiations, compliance, process improvement and operations.

Responsibilities:

• Validate monthly jet fuel requirements nationwide.
• Plan and monitor all supply logistics: marine, pipeline, rail and truck deliveries.
• Communicate and coordinate delivery plan to suppliers and terminal operators.
• Revalidate demand forecast on a daily basis & implement corrective measure if required.
• Create, maintain, and update spreadsheets on a daily basis, leveraging advanced Excel functionalities such as VLOOKUP, XLOOKUP, PivotTables, Macros, and other data analysis and automation tools to optimize reporting, data integrity, and operational efficiency.
• Review fuel quality documentation (CoAs) with inspection companies to approve or reject deliveries.
• Determine jet fuel treatment options in case of off spec delivery.
• Handle day to day supplier/customer contractual relationships.
• Analyze quarterly report for cost control and identify opportunities for cost reductions.
• Responsible to coordinate with commercial team for term, spot sales and exchange volumes contracts.
• Validate sales invoice details for accounts receivables.
• Track vendors safety and environmental compliance with regulators.
• Deal with operational requirements and compliance of railcar fleet (250+).
• Schedule vessel movements for Eastern/Western Canada 40-50 movements per year (1Billion + liters).
• Ensure 100% security of supply at all stations 24/7/365.
• Provide support for emergency response (ERAP) by being the point of contact in the event of jet fuel transportation crisis.
• Complete month end reconciliations and on-time close first week of every month.
• Validate and approve operational invoices.
• Daily data input of fuel receipts/dispensals into fuel management system.
• Various administrative tasks as required - ie providing BOLS (Bill of Ladings) to carriers, filing documents in SharePoint etc.
• Input contractual documents into internal SAP reporting system and provide support to managers for contractual negotiations.
• Work with various internal groups: taxation, customs, legal, insurance, audit; to ensure that we are complying with governmental & environmental regulations and reporting requirements.
• Assist manager in conducting vendor management audits.
• Assist manager with business transformation & process improvement initiatives.
• Ability to translate business requirements into actionable tasks required for automated flows/reports.
• Adaptable and willing to utilize AI tools and participate in AI-driven initiatives to improve efficiency, data analysis, forecasting, reporting, and overall business performance.

Qualifications

• University degree or equivalent experience with specialization in a business-related field (Accounting, Finance, Business Technology Management, Logistics) or other quantitative disciplines (Economics, Mathematics, Engineering or equivalent) preferred. Graduate studies are an asset.
• Ability to manage simultaneous tasks, in a fast-paced 24/7 environment.
• Pertinent experience in accounting, finance, supply chain, logistics, operations is an asset.
• Must be a team player, flexible, analytical, detailed oriented with great communication and problem-solving skills.
• Full proficiency with Microsoft Office software (Word, Excel, and PowerPoint), Power BI an asset
• Intermediate level proficiency in Power BI, Excel using formulas, scripts etc.
• Intermediate level proficiency in Power Automate preferred.
• Understanding of the airline and petroleum industries is an asset.
• Desire to learn and progress, passion to win as a team.
• Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.

Conditions of Employment:

Candidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.