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Lockbox Operations Processor Jobs in Illinois (NOW HIRING)

Property Management Corp

Controller

Lemont, IL · On-site

$80K - $85K/yr

... processes, supporting staff, ensuring continuity of operations through cross-training, and ... Establish new association bank accounts and lockbox services. * Maintain bank signature cards and ...

University of Utah

Research Scientists (PhD)

Campus, IL · On-site

$99K - $135K/yr

Managing tissue procurement, inventory, storage, and disposal processes. Overseeing laboratory ... laboratory operations and research projects. Collecting, tracking, and reporting laboratory ...

Old National Bank

ABL Collateral Analyst II

Chicago, IL · On-site

$62K - $122K/yr

... documentation; processing of advances, collections and collateral updates, calculation of ... operational units, participation settlements with Agents, follow up and resolution of past due ...

Old National Bank

ABL Collateral Analyst II

Chicago, IL · On-site

$62K - $122K/yr

... documentation; processing of advances, collections and collateral updates, calculation of ... operational units, participation settlements with Agents, follow up and resolution of past due ...

S&C

Lead Business Systems Analyst

Chicago, IL · On-site

$116K - $154K/yr

Define and standardize business processes across IT teams for requirements gathering, technical ... AP Automations, Bank, Lockbox, Tax Engines, Forex Rates etc. * Capability to communicate ...

Paylocity

TEMP TPA Support Specialist I

Schaumburg, IL · On-site

... Operations. Use your problem-solving skills to shape the way others see Paylocity. Launch your ... processing bill payments via lockbox, issuing claim reimbursements/distributions, initiating ...

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Lockbox Operations Processor information

What skills and qualifications are needed to thrive as a lockbox operations processor?

To thrive as a Lockbox Operations Processor, you need strong attention to detail, basic accounting or financial knowledge, and a high school diploma or equivalent. Familiarity with lockbox processing systems, check scanning equipment, and banking software is typically required. Excellent organizational skills, reliability, and the ability to work efficiently under time constraints help individuals excel in this role. These skills ensure accurate, secure, and timely processing of payments, which is critical for maintaining client satisfaction and financial integrity.

What is the difference between Lockbox Operations Processor vs Data Entry Clerk?

AspectLockbox Operations ProcessorData Entry Clerk
Required CredentialsHigh school diploma, basic financial or data processing knowledgeHigh school diploma or equivalent, basic computer skills
Work EnvironmentBank or financial institution processing payments and checksOffice setting, data input across various industries
Employer & Industry UsageFinancial services, bankingVarious sectors including healthcare, retail, finance
Common Search & ComparisonOften compared for data processing and accuracy rolesGeneral data entry roles, less specialized

The main difference between a Lockbox Operations Processor and a Data Entry Clerk lies in their specific functions and industry focus. Lockbox Processors handle payment processing for banks, requiring familiarity with financial transactions, while Data Entry Clerks perform general data input tasks across multiple industries. Both roles require attention to detail and basic computer skills, but Lockbox Processors typically work within financial institutions handling sensitive payment data.

What is a lockbox operations processor?

Lockbox Operations Processors are professionals who handle and process payments received through a bank's lockbox service. They are responsible for opening mail, extracting payments and accompanying documents, verifying information, and entering data into banking systems. Their work helps businesses efficiently manage and deposit large volumes of incoming payments, reducing processing time and improving cash flow. Attention to detail, organizational skills, and familiarity with banking procedures are essential for this role.

What are typical challenges faced by lockbox operations processors, and how can they be managed?

Lockbox Operations Processors often encounter challenges such as managing high volumes of transactions under tight deadlines and ensuring accuracy during data entry and payment processing. Attention to detail is crucial, as even minor errors can delay client payments or cause discrepancies. Effective time management, regular communication with team members, and leveraging automated tools can help address these challenges. Additionally, developing a strong understanding of company protocols and staying updated on compliance standards is essential for success in this role.

What are popular job titles related to Lockbox Operations Processor jobs in Illinois?

For Lockbox Operations Processor jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Lockbox Operations Processor jobs in Illinois look for?

The top searched job categories for Lockbox Operations Processor jobs in Illinois are:

What cities in Illinois are hiring for Lockbox Operations Processor jobs?

Cities in Illinois with the most Lockbox Operations Processor job openings:

Lockbox Operations Processor jobs near you
Infographic showing various Lockbox Operations Processor job openings in Illinois as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Controller

Property Management Corp

Lemont, IL • On-site

$80K - $85K/yr

Full-time

Medical, Retirement, PTO

Posted 16 days ago

Job description

Benefits:
  • 401(k)
  • Health insurance
  • Paid time off

CONTROLLER
POSITION SUMMARY

The Controller is responsible for the overall financial administration of the condominium and homeowner associations. This position provides leadership and oversight for association accounting, treasury management, financial reporting, budgeting, banking, audits, special assessment administration, and regulatory compliance.
The Controller ensures the integrity and accuracy of all financial records, establishes and maintains sound internal controls, coordinates annual audits and tax reporting, and serves as the primary financial resource for management, Boards of Directors, auditors, financial institutions, and regulatory agencies.
This position also provides leadership to the accounting department by developing efficient processes, supporting staff, ensuring continuity of operations through cross-training, and continually improving financial systems and procedures.
KEY RESPONSIBILITIES

Financial Leadership & Oversight

  • Provide leadership and oversight of all association accounting functions.
  • Ensure the accuracy, completeness, and timeliness of financial reporting.
  • Develop, implement, and maintain sound accounting procedures and internal controls.
  • Recommend improvements to accounting systems, workflows, and financial processes.
  • Provide financial guidance and support to company leadership and community association Boards of Directors.
  • Maintain confidentiality of all financial information.
Association Financial Reporting

  • Review and approve monthly financial statements for managed associations.
  • Prepare and post adjusting journal entries.
  • Post assessment charges and ensure assessment accuracy.
  • Determine and process monthly reserve transfers.
  • Prepare customized financial reports and analyses as requested by Boards of Directors and management.
  • Respond to Board member financial inquiries.
Corporate Accounting

  • Manage accounts payable and accounts receivable. 
  • Complete monthly corporate financial statements. 
  • Assist in preparing annual operating budgets. 
  • Reconcile corporate credit card accounts. 
Treasury & Banking Management

  • Monitor Positive Pay banking systems.
  • Establish new association bank accounts and lockbox services.
  • Maintain bank signature cards and authorized signers.
  • Open, monitor, and renew Certificates of Deposit (CDs).
  • Maintain banking records and tracking spreadsheets.
  • Coordinate closure of prior banking relationships during community transitions.
  • Monitor the successful transition of utility accounts and banking services for newly acquired associations.
Audit, Tax & Regulatory Compliance

  • Coordinate annual financial audits and tax return preparation with outside CPA firms.
  • Prepare financial schedules and supporting documentation required for audits.
  • Respond to audit confirmations and questionnaires regarding accounts receivable and accounts payable.
  • Track tax return preparation and filing deadlines.
  • Process EFTPS tax payments as required.
  • Respond to IRS and state tax notices.
  • Coordinate updates to federal and state tax records, including legal address changes.
  • Complete condominium questionnaires involving financial, legal, rental, structural, and special assessment information.
Budgeting & Financial Planning

  • Assist with annual operating budget preparation.
  • Develop reserve funding forecasts.
  • Assist management with long-term financial planning.
  • Prepare financial projections related to capital improvement projects and special assessments.
Special Assessment & Loan Administration

  • Develop owner assessment allocation schedules.
  • Prepare project cost projections.
  • Monitor capital project expenditures compared to approved budgets.
  • Forecast reserve funding requirements.
  • Manage Lines of Credit associated with capital projects.
  • Calculate homeowner payoff amounts.
  • Coordinate quarterly loan principal reductions and loan re-amortizations.
New Association Financial Onboarding

  • Establish accounting records for newly acquired associations.
  • Configure associations within software program, including assessment schedules, charge codes, billing, and late fee structures.
  • Establish associations within closing software program and upload required documentation.
  • Import beginning financial balances.
  • Verify ownership percentages and prepare assessment allocation schedules.
  • Coordinate financial transition activities to ensure a seamless onboarding process.
Supervisory Responsibilities

  • Provide leadership, guidance, and technical support to accounting personnel.
  • Assist with employee training and onboarding.
  • Monitor workload distribution and ensure timely completion of accounting functions.
  • Recommend process improvements and best practices.
  • Foster a collaborative, service-oriented accounting team.
QUALIFICATIONS

  • Bachelor's degree in Accounting, Finance, or related field required.
  • CPA designation preferred but not required.
  • Minimum five years of progressively responsible accounting experience, preferably as a CFO, Controller, or Accounting Manager.
  • Experience with condominium associations, homeowner associations, property management, or real estate accounting strongly preferred.
  • Experience coordinating audits and tax preparation.
  • Experience with Village Management Software (VMS) or similar property management accounting software preferred.
  • Strong knowledge of GAAP and financial reporting.
  • Thorough understanding of banking, treasury management, and internal controls.
  • Excellent analytical, organizational, and problem-solving skills.
  • Advanced Microsoft Excel proficiency.
  • Ability to manage multiple priorities while meeting strict deadlines.
  • Strong written and verbal communication skills.
  • Ability to explain financial information to non-financial audiences.
  • Exceptional attention to detail and accuracy.
  • High level of integrity and professionalism.
  • Ability to remain seated for extended periods while working at a computer.
WHAT WE OFFER

This is an exceptional opportunity to join a stable, successful company with 30 years of consistent leadership and growth. You'll work directly with an experienced owner-operator, gaining unique insights while having the autonomy to lead accounting and make meaningful impact. We value loyalty, innovation, and the kind of deep industry knowledge that comes from working your way up through the ranks.
WORKING CONDITIONS

  • Professional office environment in Lemont, IL.
  • Valid driver's license and reliable transportation required.
  • Ability to travel locally within service area for occasional meetings with banks, board members, or vendors.
COMPENSATION & BENEFITS

  • Health insurance - Employee Funded
  • Paid Holidays
  • 401K program
  • 2 weeks per year (earn as you go)
  • Professional development and continuing education opportunities
  • Opportunity to be part of a stable, family-owned business with strong values