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Live Event Coordinator Jobs (NOW HIRING)

Robert Half

Event Coordinator

Nashville, TN · On-site

$32/hr

... live entertainment and hospitality industry . This role will partner closely with marketing and ... This is not an Event Coordinator or Event Manager position . You will be marketing private events ...

Orpheum

Event Coordinator

New Orleans, LA

Key Responsibilities Event Planning & Coordination * Assist in planning and executing events such corporate meetings/receptions, weddings, fundraisers, and live performances. * Consult with clients ...

Dream Three

Live Event Talent Producer

San Diego, CA · On-site

ROLE OVERVIEW Our live event division produces shows that expand the conversation, stories, and ... celebrity coordination. WHAT SUCCESS LOOKS LIKE IN THIS ROLE * Outreach efforts to colleges ...

Bold

Event Coordinator

Santa Ana, CA · On-site

We are looking to hire an Event Coordinator to join our team. The Event Planner will be responsible ... A true team player who will live our company values and works collaboratively as part of a small ...

Bold

Event Coordinator

Santa Ana, CA

We are looking to hire an Event Coordinator to join our team. The Event Planner will be responsible ... A true team player who will live our company values and works collaboratively as part of a small ...

Orpheum Theater

Event Coordinator

New Orleans, LA · On-site

Position Summary The Event Coordinator supports the planning, organizing, and execution of events ... live performances.Consult with clients to understand event objectives, requirements, and ...

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Live Event Coordinator information

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$12

$24

$37

How much do live event coordinator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for live event coordinator in the United States is $24.47, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.64 per hour, depending on experience, location, and employer.

What does a live event coordinator do?

A Live Event Coordinator is responsible for planning, organizing, and overseeing all aspects of live events such as concerts, conferences, weddings, or corporate functions. Their duties include managing logistics, coordinating with vendors and staff, handling permits and budgets, and ensuring that the event runs smoothly from setup to cleanup. They often act as the main point of contact on the event day, troubleshooting issues and ensuring client expectations are met.

What skills and qualifications are needed to be a live event coordinator?

To thrive as a Live Event Coordinator, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often backed by a degree in event management or a related field. Familiarity with event management software, budgeting tools, and audiovisual systems is commonly required. Excellent communication, problem-solving skills, and the ability to remain calm under pressure set top candidates apart. These skills are crucial for ensuring seamless event execution, client satisfaction, and the ability to handle unexpected challenges.

What challenges do live event coordinators face during event planning and execution?

Live Event Coordinators often encounter challenges such as managing last-minute changes, coordinating with multiple vendors, and ensuring seamless communication among team members. Unexpected issues, like technical difficulties or weather disruptions, require quick problem-solving and adaptability. Additionally, balancing budget constraints while maintaining event quality can be demanding. Building strong relationships with stakeholders and having contingency plans in place are key strategies for overcoming these challenges.

What is the difference between Live Event Coordinator vs Event Producer?

AspectLive Event CoordinatorEvent Producer
ResponsibilitiesCoordinates logistics, manages vendors, oversees event setup and executionPlans, develops concepts, manages overall event production and creative elements
CredentialsEvent planning certifications, relevant experienceProject management skills, industry experience, sometimes certifications
Work EnvironmentOn-site during events, fast-paced, client-facingPre-event planning, coordination meetings, on-site during events
Industry UsageCommon in live events, conferences, festivalsUsed in larger productions, concerts, corporate events

While both roles involve event management, a Live Event Coordinator focuses on executing logistics and ensuring smooth event operations, whereas an Event Producer oversees the entire event concept, creative direction, and production process. The roles often overlap but differ mainly in scope and strategic involvement.

Where do live event coordinators make the most money?

Live event coordinators tend to earn higher salaries in regions with a strong entertainment, hospitality, or corporate event industry, such as major metropolitan areas. Factors like experience, certifications, and working for large organizations or high-profile events can also increase earning potential.
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What job categories do people searching Live Event Coordinator jobs look for?

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Live Event Coordinator jobs near you
Infographic showing various Live Event Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 30% Part Time, and 3% Contract. Highlights an 85% Physical, 1% Hybrid, and 14% Remote job distribution, with an average salary of $50,890 per year, or $24.5 per hour.

Event Coordinator

Robert Half

Minneapolis, MN • On-site

$25 - $30/hr

Temporary

Posted 8 days ago

Job description

We are looking for a Strategic Meeting Planning Specialist to support physician-focused educational events for a Medical Education team in Plymouth, Minnesota. This Long-term Contract position blends remote work with on-site participation based on business needs and includes approximately 40% travel for training programs, advisory meetings, summits, and hands-on learning events. The person in this role will oversee full-cycle event coordination, help deliver a high-quality attendee experience, and ensure all activities align with healthcare compliance standards and internal policies.


Responsibilities:

• Lead planning and execution for physician education meetings, advisory sessions, and training events from initial setup through final reconciliation.

• Develop and manage Cvent registration pages, attendee records, and event communications to support an organized participant experience.

• Arrange travel, lodging, and related logistics for speakers and attendees using approved travel partners and established processes.

• Coordinate venue selection, contracting activities, and vendor collaboration in alignment with procurement guidelines and event requirements.

• Partner with program managers, faculty, and cross-functional stakeholders to keep timelines, deliverables, and meeting details on track.

• Monitor registration status, rooming needs, meeting materials, and operational checklists to ensure smooth event delivery.

• Provide on-site event support, troubleshoot logistics in real time, and help maintain a well-organized experience for participants.

• Complete expense tracking, billing review, financial closeout, and required compliance documentation after each program.

• Maintain accurate program information, reporting details, and activity records within Salesforce and other internal tools.

• Ensure every event follows company policies, Sunshine Act expectations, and applicable healthcare industry regulations.

• At least 5 years of experience coordinating complex meetings or events, ideally within healthcare, physician education, or medical industry settings.
• Advanced hands-on experience with Cvent, including registration website setup and attendee management.
• Working knowledge of Salesforce and event-related reporting or tracking systems.
• Strong understanding of budgeting, expense reconciliation, billing review, and financial tracking for events.
• Proven ability to manage vendors, negotiate logistics details, and oversee multiple moving parts across concurrent programs.
• Solid communication and project coordination skills with the ability to work effectively across internal teams and external partners.
• Familiarity with healthcare compliance expectations, including regulated event practices and documentation standards.
• Willingness and ability to travel approximately 40% as needed to support live programs and on-site execution.
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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

Year founded

1948

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