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Listing Assistant Jobs in Florida (NOW HIRING)

Science Applications International Corporation

$14.75 - $17.25/hr

Maintain an extensive customer database point of contact listing. * Assist with researching, processing, filing, and maintaining inbound and outbound visit notices. * Escort facility visitors and ...

The Checa Group

Administrative Assistant

Aventura, FL · On-site

$9.50/hr

Seeking a part-time Administrative Assistant to help with general office tasks. The ideal candidate ... listings on MLS, communicating with clients via phone and/or email to schedule appointments ...

The Checa Group

Administrative Assistant

Aventura, FL · On-site

$9.50/hr

Seeking a part-time Administrative Assistant to help with general office tasks. The ideal candidate ... listings on MLS, communicating with clients via phone and/or email to schedule appointments ...

InnovaCare

Medical Assistant

Seminole, FL · On-site

$16.50 - $21.25/hr

Medical Assistant Certificate issued by an accredited institution approved by the State licensed to ... The information listed above is not comprehensive of all duties/responsibilities performed. This is ...

InnovaCare

Medical Assistant

Seminole, FL · On-site

$16.50 - $21.25/hr

Medical Assistant Certificate issued by an accredited institution approved by the State licensed to ... The information listed above is not comprehensive of all duties/responsibilities performed. This is ...

PLACE

Showing agent

Miami, FL · On-site

$45K - $75K/yr

Maintain up-to-date knowledge of current market trends and property listings * Assist clients with questions and concerns throughout the showing process to ensure a positive experience * Collaborate ...

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All JobsListing JobsListing Assistant JobsListing Assistant Jobs in Florida

Listing Assistant information

What is a listing assistant?

Listing Assistants are professionals who support real estate agents or brokers in managing property listings. Their duties often include coordinating listing appointments, preparing marketing materials, ensuring property details are accurate on Multiple Listing Services (MLS), and communicating with clients. They help streamline the listing process, allowing agents to focus on client relations and sales. Listing Assistants play a crucial role in enhancing the efficiency and effectiveness of real estate transactions.

What are the typical daily responsibilities of a listing assistant in a real estate office?

A Listing Assistant in a real estate office is responsible for supporting agents throughout the property listing process. Typical daily tasks include preparing listing documents, coordinating photography and staging appointments, updating the Multiple Listing Service (MLS), and communicating with clients to gather property details. Listing Assistants also manage marketing materials, schedule open houses, and ensure listings are presented accurately and attractively. Collaboration with agents, photographers, and administrative staff is essential to keep the process running smoothly and efficiently.

What are the key skills and qualifications needed to thrive as a listing assistant, and why are they important?

To thrive as a Listing Assistant, you need strong organizational skills, attention to detail, and a basic understanding of real estate processes, often supported by experience in real estate or administrative roles. Familiarity with MLS (Multiple Listing Service) platforms, CRM software, and digital marketing tools is typically required. Excellent communication, time management, and customer service skills help you coordinate with clients, agents, and vendors efficiently. These abilities are crucial for ensuring accurate property listings, smooth transaction processes, and high client satisfaction in a competitive real estate environment.

What is the difference between Listing Assistant vs Real Estate Agent?

AspectListing AssistantReal Estate Agent
CredentialsReal estate license often requiredReal estate license required
Work EnvironmentSupport role, office or fieldClient-facing, field and office
Industry UsageAssists with property listings and marketingHelps clients buy, sell, or rent properties
Search & Comparison IntentUnderstanding support roles in real estateBuying or selling property

While both roles operate within the real estate industry, a Listing Assistant primarily supports listing activities and marketing, often requiring a real estate license. A Real Estate Agent actively works with clients to buy or sell properties, handling negotiations and transactions. The Listing Assistant role is more administrative and support-focused, whereas the Real Estate Agent is client-facing and sales-oriented.

What does a listing assistant do?

A listing assistant helps prepare and manage property listings by gathering information, taking photos, and ensuring accuracy in descriptions. They often coordinate with real estate agents or property managers and may use listing platforms or software to upload and update listings. Attention to detail and organizational skills are important for this role.

What are the most commonly searched types of Listing jobs in Florida?

The most popular types of Listing jobs in Florida are:

What cities in Florida are hiring for Listing Assistant jobs?

Cities in Florida with the most Listing Assistant job openings:

Listing Assistant jobs near you

Real Estate Listing Coordinator & Transaction Support

Sarasota Gulf Coast Homes, REALTORS® with Keller Williams

Sarasota, FL

$60K/yr

Full-time

Posted 9 days ago

Job description

Listing Coordinator and Transaction Coordinator (Overflow Support)

Sarasota Gulf Coast Homes, REALTORS Keller Williams

Sarasota Gulf Coast Homes is seeking an organized, detail-oriented, and proactive Listing Coordinator to support our growing real estate team. This position will primarily focus on listing coordination from listing agreement to active status, while also providing transaction coordination support during periods of increased contract volume.

The ideal candidate has prior real estate administrative experience, thrives in a fast-paced environment, possesses exceptional attention to detail, and is committed to delivering an outstanding client experience. A Florida Real Estate License is preferred but not required. Candidates must be local to the Sarasota/Manatee County area.

Compensation: Compensation will be based on experience and qualifications.

About Sarasota Gulf Coast Homes

Sarasota Gulf Coast Homes, REALTORS with Keller Williams, is ranked among the top 1.5% of real estate teams nationwide. With over 1,200 homes sold and more than $700 million in real estate volume, our team is committed to providing exceptional service while creating opportunities for growth and development for every team member.

Keller Williams is the largest real estate franchise in the world and is recognized as one of the top training organizations across all industries. We are looking for talented individuals who want to grow with a high-performing team dedicated to excellence.

Compensation:

$60,000 yearly


Responsibilities:

Listing Coordination

  • Prepare listing documents, disclosures, and MLS paperwork after listing agreements are signed.

  • Review listing agreements and ensure all required documents are complete and properly executed.

  • Collect and review HOA, Condo, Lead-Based Paint, CDD, MLS Multiple Options form, and other required disclosures.

  • Enter and maintain accurate listing information in the MLS.

  • Coordinate listing timelines, open houses, Signs ( From Inventory), and lockboxes.

  • Ensure listing files are complete and compliant with brokerage and MLS requirements.

  • Customer Service - Seller side.

Transaction Coordination Support

  • Assist with transactions from executed contracts through closing as needed.

  • Track contract deadlines, contingency periods, inspections, and closing dates.

  • Collect repair receipts and required transaction documentation.

  • Schedule final walkthroughs and assist with closing coordination.

  • Maintain accurate records within the CRM and transaction management systems.

  • Verify all documents contain proper signatures, initials, and dates for compliance.

Administrative Support

  • Maintain accurate records in CRM and brokerage systems.

  • Coordinate sign and lockbox installation and removal when needed.


Qualifications:

  • Previous Listing Coordinator, Transaction Coordinator, Real Estate Assistant, Title, Mortgage, or related real estate experience required.

  • Florida Real Estate License preferred; an active license is a plus.

  • Strong organizational skills with exceptional attention to detail.

  • Excellent written and verbal communication skills.

  • Ability to manage multiple deadlines and priorities simultaneously.

  • Customer-service-oriented with a professional and positive attitude.

  • Proficiency with MLS systems, Dotloop, CRM platforms, and Microsoft Office/Google Workspace preferred.

  • Must be local to Sarasota or Manatee County.


About Company

Sarasota Gulf Coast Homes, Realtors with Keller Williams, is one of the nation's top 1.5% of real estate teams. They have closed over 1,000 transactions and over 500 million in Real Estate volume. They are looking for the right local candidates to continue to help them grow and, in return, help grow members within their organization.

Keller Williams Realty, Inc. is the #1 Real Estate Company in the U.S.A., the #1 Training Company in the World across all industries, as named by Training Magazine, and named the #1 Happiest Company to Work For in 2018 by Forbes. Keller Williams is the largest real estate franchise company in the World, with over 190,000 associates globally. We list more properties, sell more properties, and write more contracts than any other real estate company.