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Licensing Assistant Jobs in Ohio (NOW HIRING)

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Licensing Assistant information

What is a licensing assistant?

Licensing Assistants are administrative professionals who support the licensing process within organizations. They help prepare, review, and submit license applications, maintain records, track renewals, and ensure compliance with relevant regulations. Their role often involves communicating with regulatory agencies and internal departments to keep licensing activities on track. They play a key part in ensuring that businesses or individuals have the necessary permissions to operate legally.

What are the key skills and qualifications needed to thrive as a licensing assistant, and why are they important?

To thrive as a Licensing Assistant, you need strong organizational skills, attention to detail, and a solid understanding of regulatory and compliance requirements, often supported by a high school diploma or associate degree. Familiarity with database management systems, licensing software, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently handle documentation and interact with clients or regulatory bodies. These skills ensure accurate processing of licenses, compliance with regulations, and smooth coordination within licensing departments.

What are some common challenges faced by licensing assistants, and how can they be managed effectively?

Licensing Assistants often juggle multiple tasks such as tracking application statuses, managing documentation, and coordinating with internal teams and external partners. One common challenge is keeping up with frequently changing regulatory requirements, which can impact timelines and processes. Staying organized through meticulous record-keeping and regular communication with stakeholders is essential. Proactively seeking clarification on complex licensing issues and utilizing project management tools can also help manage workloads efficiently and reduce errors.

What is the difference between Licensing Assistant vs Licensing Coordinator?

AspectLicensing AssistantLicensing Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certificationSimilar; often requires additional experience or certification
Work EnvironmentOffice setting, supporting licensing processesOffice or field setting, overseeing licensing projects
Employer & IndustryInsurance, healthcare, or government agenciesRegulatory agencies, legal firms, or corporations
Search & ComparisonOften searched by those starting in licensing support rolesCompared for roles with more responsibility in licensing management

The Licensing Assistant typically handles administrative tasks related to licensing, such as data entry and document management. The Licensing Coordinator often takes on a more supervisory role, managing licensing processes and ensuring compliance. While both roles require similar credentials and work in related environments, the Coordinator position involves greater responsibility and oversight.

What are the most commonly searched types of Licensing jobs in Ohio?

The most popular types of Licensing jobs in Ohio are:

What cities in Ohio are hiring for Licensing Assistant jobs?

Cities in Ohio with the most Licensing Assistant job openings:

Licensing Assistant jobs near you
Infographic showing various Licensing Assistant job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution.

Licensed Assistant Manager

AEG Vision

Canal Winchester, OH • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 6 days ago

AEG Vision rating

5.2

Company rating: 5.2 out of 10

Based on 51 frontline employees who took The Breakroom Quiz

32nd of 40 rated optical retailers

Job description

Licensed Assistant Managers supports the Practice Managers in overseeing all day-to-day store operations. They supervise all practice employees, ensuring AEG policies and procedures are followed, standards are enforced, and all patients' needs are met. An Assistant Manager works on the sales floor and assists the Opticians with sales and troubleshooting and helps resolve customer service issues.


  • Resolves customer service issues/complaints regarding products and/or services; issues refund to patients; Signs off on spectacle remakes.
  • Monitors patient flow (appointments and walk-ins), ensuring on-time practice performance. Helps move patients though without disruptions, communicates with the Technicians regarding schedule, and checks in on patients in the lobby.
  • Monitors associates break times, ensuring everyone receives breaks as required by law and company policy.
  • Participates in interviewing and selection of new practice employees.
  • Participates in employee disciplinary actions if necessary.
  • Custom fits glasses & precisely places prescription in lenses.
  • Collects eye and face measurements to ensure proper fit.
  • Interprets prescriptions written by optometrist and ophthalmologist.
  • Documents any employee relations issues, escalates to Practice Manager or HR as appropriate.
  • Resolves conflict between associates, escalates to Practice Manager or HR as appropriate.
  • Together with Practice Manager, organized and leads staff meetings.
  • Provides ongoing feedback to employees.
  • Facilitates training for new team members.
  • Demonstrates cost awareness and makes suggestions on improving store's efficiency.
  • Monitors associates opening and closing duties, ensuring store is clean, organized, and well-stocked.
  • Once a year, or as necessary, participates in store inventory.
  • Other duties as assigned by the Practice Manager.

Education

  • High school diploma or equivalent
  • State Licensure

Experience

  • Extensive optical and dispensing experience required
  • Experience with customer service and/or sales
  • Management experience preferred

Knowledge, Skills, Abilities, and other Characteristics

  • Excellent interpersonal and customer service skills
  • Computer literacy and data entry
  • Ability to read and understand basic financial statements
  • Strong organizational skills and attention to detail
  • Strong communication skills (verbal and written)
  • Strong analytical and problem-solving skills
  • Strong conflict resolution skills
  • Ability to lift to 30 lbs., bend, kneel, and stand up to 8 hours a day

Benefits

  • 401(k) with Match
  • Medical/Dental/Life/STD/LTD
  • Vision Service Plan
  • Employee Vision Discount Program
  • HSA/FSA
  • PTO
  • Paid Holidays

*Benefits applicable to full Time Employees only.

Physical Demands

  • This position requires the ability to communicate and exchange information, utilize equipment necessary to perform the job, and move about the office.

What AEG Vision employees say

Pay

Benefits

Hours and flexibility

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