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Licensing Assistant Jobs in Florida (NOW HIRING)

Ucf

Senior Licensing Associate

Orlando, FL · On-site

$80K - $95K/yr

Supervises, trains, and instructs one or more intellectual property specialist, licensing assistant, students and/or interns. * Conducts workshops and delivers presentations to educate internal and ...

Visionworks

Licensed Assistant Manager

Tampa, FL · On-site

$28 - $34/hr

A Visionworks Licensed Optical Supervisor/ Assistant Manager is a leader of self and supporter of the business at Visionworks. This person role models the Visionworks way and supervises the store in ...

Hayes Locums

Licensing Specialist

Fort Lauderdale, FL · On-site

$25.48/hr

... assist in resolving licensing-related issues affecting provider placements • Monitor application status and proactively follow up on outstanding requirements • Help ensure providers obtain ...

Hayes Locums

Licensing Specialist

Fort Lauderdale, FL · Hybrid

$25.48/hr

... and assist in resolving licensing-related issues affecting provider placements Monitor application status and proactively follow up on outstanding requirements Help ensure providers obtain ...

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Licensing Assistant information

What is the difference between Licensing Assistant vs Licensing Coordinator?

AspectLicensing AssistantLicensing Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certificationSimilar; often requires additional experience or certification
Work EnvironmentOffice setting, supporting licensing processesOffice or field setting, overseeing licensing projects
Employer & IndustryInsurance, healthcare, or government agenciesRegulatory agencies, legal firms, or corporations
Search & ComparisonOften searched by those starting in licensing support rolesCompared for roles with more responsibility in licensing management

The Licensing Assistant typically handles administrative tasks related to licensing, such as data entry and document management. The Licensing Coordinator often takes on a more supervisory role, managing licensing processes and ensuring compliance. While both roles require similar credentials and work in related environments, the Coordinator position involves greater responsibility and oversight.

What is a licensing assistant?

Licensing Assistants are administrative professionals who support the licensing process within organizations. They help prepare, review, and submit license applications, maintain records, track renewals, and ensure compliance with relevant regulations. Their role often involves communicating with regulatory agencies and internal departments to keep licensing activities on track. They play a key part in ensuring that businesses or individuals have the necessary permissions to operate legally.

What are the key skills and qualifications needed to thrive as a licensing assistant, and why are they important?

To thrive as a Licensing Assistant, you need strong organizational skills, attention to detail, and a solid understanding of regulatory and compliance requirements, often supported by a high school diploma or associate degree. Familiarity with database management systems, licensing software, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently handle documentation and interact with clients or regulatory bodies. These skills ensure accurate processing of licenses, compliance with regulations, and smooth coordination within licensing departments.

What are some common challenges faced by licensing assistants, and how can they be managed effectively?

Licensing Assistants often juggle multiple tasks such as tracking application statuses, managing documentation, and coordinating with internal teams and external partners. One common challenge is keeping up with frequently changing regulatory requirements, which can impact timelines and processes. Staying organized through meticulous record-keeping and regular communication with stakeholders is essential. Proactively seeking clarification on complex licensing issues and utilizing project management tools can also help manage workloads efficiently and reduce errors.
What are the most commonly searched types of Licensing jobs in Florida? The most popular types of Licensing jobs in Florida are:
What cities in Florida are hiring for Licensing Assistant jobs? Cities in Florida with the most Licensing Assistant job openings:
Licensing Assistant jobs near you
Infographic showing various Licensing Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Senior Licensing Associate

University of Central Florida

Orlando, FL • On-site

$80K - $95K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

University Of Central Florida rating

7.2

Company rating: 7.2 out of 10

Based on 44 frontline employees who took The Breakroom Quiz

383rd of 618 rated colleges and universities

Job description

The Opportunity:
As part of UCF's Technology Transfer Office, the Senior Licensing Associate position manages the transfer of physical science technologies from university into commercial sectors. Manages technology review, intellectual property (IP) legal protection, IP license negotiations, and IP promotion in media and at scientific and technology related events.
Classification Title: License & Patent Associate II
Responsibilities:
  • Manages the protection and licensing of a portion of the UCF Research Foundation IP portfolio which includes patents, trademarks and copyrights in the areas of physical sciences. Drafts and negotiates license agreements and other types of agreements, including material transfer, inter-institutional, and nondisclosure agreements.
  • Assesses and evaluates new technologies disclosed to Technology Transfer. Identifies commercial uses and recommends appropriate legal protection and ensures adherence to IP laws and regulations.
  • Reviews and edits promotional materials to advertise new technologies to prospective industry partners. Leads outreach to commercialize technologies and promotes new technologies at scientific conferences and to business communities.
  • Reviews, edits, and negotiates IP terms and conditions for UCF sponsored research activities. Coordinates IP matters between contract manager, general counsel, principal investigator, and external sponsor/external counsel.
  • Attracts and cultivates relationships with university researchers, entrepreneurs and industry partners to drive licensing deal flow and potential sponsored research activity.
  • Supervises, trains, and instructs one or more intellectual property specialist, licensing assistant, students and/or interns.
  • Conducts workshops and delivers presentations to educate internal and external communities on Technology Transfer matters, best practices and IP policies.
  • Attends professional trade conferences.
  • Other duties as assigned.

Minimum Qualifications:
Bachelor's or Master's degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
Preferred Qualifications:
  • Master's degree in Engineering (e.g., Mechanical, Civil, Electrical) or a related physical science field.
  • 3+ years of demonstrated success in drafting, negotiating, and implementing legal agreements.
  • Strong customer service orientation with experience collaborating with faculty, legal teams, and external partners.
  • Proven business development and finance acumen.
  • Exceptional verbal and written communication skills with the ability to build and maintain strong relationships.
  • Ability to evaluate market potential and effectively communicate with different stakeholders.
  • Familiarity with patent assessment and market research methodologies.
  • Prior experience in technology transfer and outbound software licensing.

Special Instructions to the Applicants:
The anticipated salary range for this position is $80,000 - $95,000. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.
If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.
All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H-1B transfers or employment-based visa processing for individuals currently sponsored by another employer.
Classification Title: License & Patent Associate II
Are you ready to unleash YOUR potential?
As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.
Working at UCF has its perks! UCF offers:
  • Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

  • Paid time off, including annual and sick time off and paid holidays

  • Retirement savings options

  • Employee discounts, including tickets to many Orlando attractions

  • Education assistance

  • And more...For more benefits information, view theUCF Employee Benefits Guide.

Dive into our Total Rewards Calculatorto discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.
Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.
Department
Office of Research - Operations
Work Schedule
Monday - Friday 8:00 AM- 5:00 PM. Schedule may vary as required.
Type of Appointment
Regular
Expected Salary
$75,809.00 to Negotiable
Job Posting End Date
08-21-2026-12-00-AM
The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.
UCF is proud to be a smoke-free campus and an E-Verify employer.
If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.
For general application or posting questions, please email talent@ucf.edu.

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