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Licensing Assistant Jobs in Arizona (NOW HIRING)

S R INTERNATIONAL INC

Licensing Assistant

Phoenix, AZ · On-site

$18/hr

The position centralizes portal-related inquiries onto a single dedicated resource, freeing Front Desk, Executive Assistant, and Licensing staff to focus on core renewal processing and licensing ...

Carvana

Licensing Specialist

Tempe, AZ

Licensing Specialist About Carvana At Carvana, we're changing the way people buy and sell cars ... Create and/or use and maintain documents, resources, and applications that assist in the ...

Carvana

Licensing Specialist

Tempe, AZ

Licensing Specialist About Carvana At Carvana, we're changing the way people buy and sell cars ... Create and/or use and maintain documents, resources, and applications that assist in the ...

The State of Arizona

LICENSING COORDINATOR

Phoenix, AZ

$21.15/hr

Reports to supervisors including the Licensing Manager and Assistant Director regarding audit and reconciliation of payments; and assists in creating agency forms and procedures to ensure accurate ...

Carvana

Licensing Specialist

Tempe, AZ · On-site

Licensing Specialist About Carvana At Carvana, we're changing the way people buy and sell cars ... Create and/or use and maintain documents, resources, and applications that assist in the ...

Sports Clips

Licensed Assistant Salon Manager

Tucson, AZ · On-site

$26 - $36/hr

... Assistant Salon Manager to support daily salon operations, lead a high-performing team, and deliver an exceptional client experience. This role is perfect for an experienced licensed hair stylist, ...

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Licensing Assistant information

What is the difference between Licensing Assistant vs Licensing Coordinator?

AspectLicensing AssistantLicensing Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certificationSimilar; often requires additional experience or certification
Work EnvironmentOffice setting, supporting licensing processesOffice or field setting, overseeing licensing projects
Employer & IndustryInsurance, healthcare, or government agenciesRegulatory agencies, legal firms, or corporations
Search & ComparisonOften searched by those starting in licensing support rolesCompared for roles with more responsibility in licensing management

The Licensing Assistant typically handles administrative tasks related to licensing, such as data entry and document management. The Licensing Coordinator often takes on a more supervisory role, managing licensing processes and ensuring compliance. While both roles require similar credentials and work in related environments, the Coordinator position involves greater responsibility and oversight.

What are Licensing Assistants?

Licensing Assistants are administrative professionals who support the licensing process within organizations. They help prepare, review, and submit license applications, maintain records, track renewals, and ensure compliance with relevant regulations. Their role often involves communicating with regulatory agencies and internal departments to keep licensing activities on track. They play a key part in ensuring that businesses or individuals have the necessary permissions to operate legally.

What are the key skills and qualifications needed to thrive as a Licensing Assistant, and why are they important?

To thrive as a Licensing Assistant, you need strong organizational skills, attention to detail, and a solid understanding of regulatory and compliance requirements, often supported by a high school diploma or associate degree. Familiarity with database management systems, licensing software, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently handle documentation and interact with clients or regulatory bodies. These skills ensure accurate processing of licenses, compliance with regulations, and smooth coordination within licensing departments.

What are some common challenges faced by Licensing Assistants, and how can they be managed effectively?

Licensing Assistants often juggle multiple tasks such as tracking application statuses, managing documentation, and coordinating with internal teams and external partners. One common challenge is keeping up with frequently changing regulatory requirements, which can impact timelines and processes. Staying organized through meticulous record-keeping and regular communication with stakeholders is essential. Proactively seeking clarification on complex licensing issues and utilizing project management tools can also help manage workloads efficiently and reduce errors.
What are the most commonly searched types of Licensing jobs in Arizona? The most popular types of Licensing jobs in Arizona are:
What cities in Arizona are hiring for Licensing Assistant jobs? Cities in Arizona with the most Licensing Assistant job openings:
Licensing Assistant jobs near you
Infographic showing various Licensing Assistant job openings in Arizona as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Licensing Assistant

Licensing Assistant

S R INTERNATIONAL INC

Phoenix, AZ • On-site

$18/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Job Description:    
Licensing Contractor Position Summary
The primary purpose of this position is to provide comprehensive front office administrative support, ensuring efficient daily operations and exceptional customer service. Responsibilities include managing incoming calls transferred from the front desk, responding promptly to voicemail messages and email inquiries, and performing a variety of administrative and clerical tasks as needed. This position may provide cross-functional support to assist with workload demands, promote operational efficiency, and ensure continuity of services.
This position was established to address a transition-period surge in renewal- and portal-related call and email volume following the Board's implementation of a new licensing renewal portal. The position centralizes portal-related inquiries onto a single dedicated resource, freeing Front Desk, Executive Assistant, and Licensing staff to focus on core renewal processing and licensing operations work.
Tentative start date will be dependent upon interviews conducted, onboarding completed, and the state agency issuing a PO.
• HireRight must be used for Background Checks and Drug Screenings
• Local Only Candidates - Resumes must specify the current location of the candidate, all those who do not state current location will not be considered. - AS A REMINDER - Candidates must be local at time of submission, and available for in person interviews within 1 week of the posting close date. Candidates must also be able to start within 2 weeks of an offer being made
Essential Duties and Responsibilities
  • Answer incoming calls transferred from the Front Desk related to renewal applications, portal login issues, and general portal navigation questions.
  • Monitor and respond promptly to voicemail messages and the licensing/renewal questions email inbox, routing and resolving inquiries related to the same.
  • Walk licensees through renewal portal navigation, including account access, login troubleshooting, and payment or account discrepancies.
  • Provide clear, accurate, and courteous guidance to licensees, applicants, and members of the public by phone and email, escalating complex or unresolved issues to the Licensing Manager or appropriate staff as needed.
  • Once trained and as call volume allows, assist with basic renewal processing and other miscellaneous licensing tasks to ensure full utilization of the position.
  • Perform general administrative and clerical duties, including data entry, filing, correspondence preparation, and recordkeeping, as assigned.
  • Provide cross-functional support to other departments as needed to help manage workload demands, promote operational efficiency, and ensure continuity of services.
  • Maintain accurate logs of call volume, call topics, and resolution outcomes to support ongoing evaluation of portal-related work
 
Knowledge, Skills, and Abilities
  • Strong customer service orientation with the ability to remain patient and professional when assisting frustrated or confused callers.
  • Excellent verbal and written communication skills.
  • Ability to learn and confidently navigate the Board's licensing renewal portal and related software systems.
  • Strong organizational skills and attention to detail, with the ability to manage a high volume of calls and inquiries.
  • Ability to work independently, prioritize tasks, and adapt to shifting workload demands across departments.
  • Proficiency with standard office software (e.g., email, word processing, spreadsheets) and general office equipment.
  • Ability to maintain confidentiality of sensitive licensee and Board information.
Top 3 Required Skills: (Non-Negotiable) (visible on resume): 
1. Multitask
2. Attention to Detail
3. Communication Skills
Top 3 Preferred Skills: (Preferences) (visible on resume):
1. MS Word
2. Email 
3. Adobe PDF