Library Technical Assistant Jobs in New York (NOW HIRING)

Security Clearance Requirement: DoD Clearance
Salary Range: $30,000.00 - $35,000.00

Nexagen Networks is seeking a motivated, detail-oriented, and highly organized Technical Writer / Administrative Assistant to support our Chief Operating Officer (COO) with technical documentation, proposal materials, administrative coordination, and SharePoint content management.

The ideal candidate will possess strong written and verbal communication skills, excellent organizational abilities, and the ability to manage multiple priorities in a fast-paced environment. Must have Experience supporting the Department of Defense (DoD), defense industry, federal government, or government contracting environment.

This is an excellent opportunity for an entry-level or early-career professional interested in developing experience in technical writing, proposal support, business administration, and government contracting.

• Draft, edit, proofread, and format technical documents, proposals, reports, presentations, and administrative materials.
• Support the COO and proposal team with document preparation, research, content development, and proposal deadlines.
• Assist with the preparation and organization of government proposal materials, including RFP responses, SOWs, PWSs, and related documentation.
• Maintain document version control and ensure technical and proposal content is properly organized and accessible.
• Prepare presentations, briefing materials, meeting materials, and other documentation for leadership and proposal submissions.
• Conduct research and gather information from internal and external sources to support technical and business documentation.
• Maintain organized libraries of technical, proposal, and corporate materials.

• Provide administrative support to the COO, including scheduling, meeting coordination, correspondence, and document preparation.
• Prepare meeting agendas, minutes, presentations, action-item trackers, and follow-up documentation.
• Track deadlines, deliverables, assignments, and follow-up activities to ensure timely completion.
• Maintain organized electronic records, files, templates, and corporate documentation.
• Assist with internal communications, reporting, and special projects.
• Coordinate information and documentation among leadership, recruiting, proposal, and operations teams.
• Provide general administrative and program support as needed.

• Manage and organize SharePoint libraries, folders, documents, templates, and digital content.
• Ensure documents are current, properly formatted, accessible, searchable, and organized according to established standards.
• Support document archiving, retrieval, version control, and records management.
• Assist with maintaining SharePoint pages and internal knowledge repositories.
• Help establish and maintain consistent document naming, filing, and organizational practices.

• Bachelor's degree in English, Communications, Technical Writing, Business Administration, or a related field.
• 0–3 years of experience in technical writing, administrative support, program support, proposal coordination, documentation, or a related field.
• Experience supporting the DoD, defense industry, federal government, or government contracting environment is highly preferred.
• Strong writing, editing, proofreading, and document-formatting skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, and SharePoint.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with leadership and team members.
• Strong research and problem-solving skills.
• Experience with government proposals, RFPs, SOWs, PWSs, RFIs, or federal contracting documentation is a plus.
• Experience with document management, content management, or knowledge management is a plus. Company Benefits

  At Nexagen, we believe in taking care of our team from day one! Enjoy comprehensive benefits including health, dental, and vision insurance, generous paid time off, a matching 401k, and various support programs. We also offer professional development opportunities and additional perks to ensure you thrive both personally and professionally. Join us and experience the difference with benefits that start on your first day!

  Our Culture

  Join our dynamic team and thrive in a culture that champions flexibility, professional growth, and work-life balance. At Nexagen, we support your continuous learning with comprehensive training and educational reimbursement. We celebrate your achievements and focus on delivering exceptional value to our customers. Be part of a supportive environment where your contributions directly impact our customers’ success and propel the organization’s mission forward.

  The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

  Nexagen Networks, Inc. is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.