Library Operations Manager Jobs in Portland, OR (NOW HIRING)

Current employees: Please apply through the employee portal to be considered for this opportunity.

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The Opportunity:

It takes a lot to run a library system.

Not only do you need dedicated public service staff, an outstanding collection of materials, and engaging and educational programs; but you also need a talented team of support staff working behind the scenes to ensure smooth operations for all.

We're currently seeking a strategic thinker with financial savvy and experience in operational excellence to guide this talented team as our next Library Finance and Facilities Director.

This position is an unclassified/executive position and serves at the pleasure of the Director of Libraries and may be subject to discharge at any time. This salaried executive position is not eligible for overtime.

The Library Finance and Facilities Director is a member of the Library's Executive Management Team (EMT). As such, you work collaboratively with other EMT members to provide departmental leadership and develop strategic direction and objectives in alignment with Multnomah County Library District Board's priorities, county, state and community processes and priorities, and the Library's strategic direction. You serve as a key advisor to the Director and Deputy Director on organizational issues and planning. You assume leadership roles for special strategic initiatives and projects assigned by the Director of Libraries and serve as the Library's representative on countywide strategic committees such as the Financial Management Forum.

You will also supervise Library Business Services and Library Facilities Management Staff, which includes day-to-day supervision of the Library Finance Manager and Facilities Manager and indirect supervision through managers, supervisors, and/or lead workers planning, prioritizing, assigning, and reviewing the work of a diverse workforce. You will manage performance and work with staff to address areas of opportunity and meet agreed upon goals and objectives. You will also facilitate effective communication and cooperation between staff to build teamwork and coordination of program activities and goals.

In this role, you will oversee the annual budget (approximately $127 million) development process for both the Library department and the independent Multnomah County Library District. This work requires coordinating across executive leaders, equity team, analytics team, and cost center managers to produce the Library budget in alignment with Library Director's priorities. This includes developing near term and long range financial strategies and priorities for the Library department and Library district as well as performing complex departmental budgetary and forecast analyses to support operational and strategic decision-making.

Other responsibilities in this area include, but are not limited to:

• Acting as the primary liaison to the County Budget Office and County Finance leadership team.
• Overseeing financial policy for the Library Department and Library District, in conjunction with the Library Director and County CFO.
• Oversight of contracts, procurement, accounting, grants management, and budget monitoring functions for the Library department.
• Build and maintain strong relationships with Library managers and Finance leaders across the County to promote trust, transparency, and collaboration.
• Evaluating revenue resources including potential grants from the Friends of the Library, The Library Foundation, and other grant funders.
• Develop Library District financial strategy as it relates to the operationalization of the Intergovernmental Agreement with Multnomah County, and associated administrative services and service level agreements.

In addition, you will oversee the Library Facilities and Logistics functions. This will require providing guidance and oversight of all real property transactions including lease acquisition and renewal, property sales, site development for temporary spaces, property management agreements, sales and other real estate activities for the Library department. You will oversee long term capital planning for the Library, in conjunction with the Department of County Assets, to ensure that Library capital projects are planned and executed for the long term benefit of the community and the best return for taxpayer investment.

Other responsibilities in this area include, but are not limited to:

• Partnering with Library managers and County Facilities and Property Management to ensure Library facilities are well-maintained and in condition to support daily operational needs of patrons and staff.
• Providing guidance and support to the Project Management Office in the overall implementation of the Library capital bond program via the Bond Leadership Team and support of the Library Facilities Manager in their key advisor role.
• Maintaining oversight of internal service methodologies and practices, as they pertain to Library facility operations.
• Overseeing OR-OSHA and County required safety committees.
• Serving as president of the Hollywood Condominium Association on behalf of the Library District.
• Representing the Library in Countywide facilities planning sessions.

Multnomah County Library is committed to supporting our communities of color and other communities subjected to marginalization by leading inclusively with race and intersectionality in the services we provide. As a member of our team, all staff are expected to act as allies to Library staff and patrons from communities of color and other groups subjected to marginalization by:

• Speaking up to support staff and patrons subjected to marginalization
• Speaking out against racism and oppression
• Demonstrating behavior that is culturally aware and sensitive

Learn more about the Library's services on our website.

To Qualify
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills:

• Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or field related to finance, accounting.
• Five (5) or more years of progressively responsible experience in public sector financial management, including direct responsibility for leading budget development and financial operations.
• Two (2) or more years of supervisory experience.
• Ability to pass a criminal records check, should a job offer be extended. Results of the records check will be reviewed on an individualized basis. A conviction is not an automatic bar to employment.

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Master's degree in public administration, business administration, or a related field.
• Library or public sector management experience is preferred.
• Knowledge of Oregon budget law
• Proficiency using budget software and enterprise financial systems (Questica, Workday, etc.)
• Public sector asset management experience, including experience developing long range capital planning efforts for a public sector agency
• Understanding of internal service rate modelling for administrative services in a public agency.
• Experience with public speaking and making formal presentations.
• Ability to model inclusive behaviors and practices that create a sense of safety, trust, and belonging for every employee and client served.
• Experience supervising in a union environment.
• Ability to use tact and good judgment when interacting with staff, County peers, and the public.

Screening and Evaluation
The Application Packet:

• A completed online application.
• A resume
• A cover letter detailing how your qualifications make you the best candidate for this position.

Please only apply once for this opportunity.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications
• An evaluation of application materials to identify the most qualified candidates
• Consideration of top candidates/interviews
• May participate in staff engagement activities
• Criminal records and reference checks

Additional Details
Hybrid Telework: This position is designated as "hybrid telework," meaning you will be working both remotely (from home) and in person at an onsite location. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is the Library Administration Office at Albina Library, located at 205 NE Russell Street, Portland, OR 97212

Equal Pay Law: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

Serving the Public, Even During Disasters: Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

In accordance with Oregon Law, Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume, cover letter and other application materials.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

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Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

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