Library Associates Jobs in Baton Rouge, LA (NOW HIRING)

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Job Posting Title:
Library Specialist Supervisor
Position Type:
Classified
Department:
LSUAM Lib - PS - Government Documents and Microforms (Hayley Johnson (00049583))
Work Location:
0030 LSU Library
Pay Grade:
Classified Administrative
Job Description:
This position reports to the Head of Open Scholarship and Government Publications, overseeing the technical processing and maintenance of receipts of all documents received through the U.S. Federal Depository Library Program (FDLP). Maintaining working knowledge of the "Guidelines and Instructions to Depository Libraries" to ensure adherence to procedures set forth by the Government Publishing Office (GPO) and FDLP in maintaining a depository collection. Advises with maintenance in online catalog of Federal Documents and the FDLP Needs and Offers program. The position supervises one Library Specialist II along with Graduate Assistant(s) and undergraduate student assistants.
Responsibilities Include:
35% Coordinates the on line check-in of paper and microfiche received from FDLP. Performs copy cataloging and some original cataloging for titles not included in a monthly load of titles from database vendor. Database management including error detection and corrections. Uses error reports and other types of production reports to maintain quality control of the online catalog. Watches closely with Computing Services to monitor batch loads for Shipping List records and GPO cataloging records, including problems with overlaying
20% Assists with Libraries' large-scale collections weeding initiative and Alma (Library Services Platform) migration project coordination. In coordination with collection management staff, assists organizing of workflows for the systematic removal of materials from the shelves and track project progress. Manage and maintain bibliographic and item data within the library system to prepare and validate data for migration to Alma, including assisting with data cleanup, record verification, and post-migration quality checks. Oversee a team of student employees assigned to the weeding project, providing training, scheduling, and supervision to ensure materials are accurately identified, pulled, and processed for discard in accordance with library policies.
20% Supervises one full time Library Specialist II, one Library Associate 3, a Graduate Assistant, we well as undergraduate student assistants. Maintains time sheets, schedules, conducts, goals and priorities; Designs and coordinates workflow for check-in and database maintenance, assigning/reassigning regular duties as necessary; Consults with Head of Government Documents and Microforms regarding FDLP and GPO policies; Ensures staff are following proper procedures for receipt of new material by LSU Libraries standards and the official guidelines for FDLP and GPO; Supervises check-in and preparation of all FDP and GPO receipts.
15% Consults with Head of Government Documents and Microforms for final decisions on titles to be superseded. Removes duplicate items from collection and oversees the superseding of publications established by FDLP. Reviews and processes titles changes, URL changes, and other revisions received from GPO and other units.
10% Advises other Louisiana depository libraries on the processing of government documents. Miscellaneous projects as assigned.
Minimum Qualifications:
Three years of experience in administrative services in a library setting.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
View full position specifications for Library Specialist Supervisor on the Louisiana State Civil Service page: https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=164490
Additional Job Description:
Competencies:
None
Special Instructions:
"Please provide a cover letter, resume, and (3) professional references. Attach pdf document(s) under the ""Resume/CV"" section of your application.
A copy of your transcript(s) may be attached to your application. However, official transcripts are required prior to hire.
For questions or concerns regarding the status of your application or salary ranges, please contact libadminsvs@lsu.edu "
A permanent or probationary internal employee who is appointed to another position following certification from an open competitive eligible list is considered a new employee in the new position and shall serve a probationary period of six months.
Posting Date:
June 4, 2026
Closing Date (Open Until Filled if No Date Specified):
June 10, 2026
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.
HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.