Library Associate Jobs in Berkeley, CA (NOW HIRING)

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Departmental Overview
The UC Berkeley Library is an internationally renowned research and teaching organization at the nation's premier public university. A highly diverse and intellectually rich environment, the Library serves a campus community of 33,000 undergraduate students, 12,000 graduate students, 1,525 faculty, and the larger public. The Library comprises 20 campus libraries and service points including the Doe Library, the Moffitt Library, The Bancroft Library, the C.V. Starr East Asian Library, the Music Library, and numerous subject specialty libraries. With a collection of more than 15 million volumes and a budget of over $60M, the Library offers extensive resources in all formats and robust services to connect users with the collections and build their research skills. Discover more about our collections and services at lib.berkeley.edu.
Position Summary
We are currently seeking a Development Associate (Fundraiser 2) who will work within the department's development/fundraising unit to help increase philanthropic support for the Library. The Library has a history of sustained annual fundraising of $15M to $18M, and is preparing to launch a new multi-year campaign. The Library, as a public good provider of services and resources to all of campus, is in the unique position of being a potential partner to all University programs and departments.
The Library Development Associate serves an important role as part of the University's Fundraising team. This position provides administrative services for the Library Development Operations under the direction of the Executive Director of Development. This position will work with our front-line fundraising and stewardship staff as assigned, providing a high level of support in functions spanning major and leadership gifts, donor stewardship and donor events, and communications with the Library and campus partners. The Development Associate will provide support to our Development staff, facilitate increased engagement, and assist the team in securing important financial resources for the Library.
The Development Associate is the lead administrator for donor engagement at the Library, and for overall administrative support and tracking of Development activities, events, and programs. This role will facilitate programs, events, communications, and outreach to donors across the Library, fundraisers, leadership, and staff, and manage the general administration of the department. The Development Associate will demonstrate the ability to work independently as well as collaboratively with a broad range of campus staff and donors. The Development Associate will also effectively prioritize among competing demands in support of the Library's development priorities.
Application Review Date
The First Review Date for this job is: July 24, 2026
Responsibilities

• Manages the development calendar, scheduling of donor visits, and tracking of fund development plan activities. Works with donor databases and with UDAR colleagues on contact reports, gift and pledge agreements, and gift fulfillment. Processes reimbursements for expenses incurred related to Library fundraising activities, and assists with the development budget review process as needed. Provides executive-level administrative support to the Library Development Office, including scheduling and managing calendars for key meetings involving Library and campus leaders.
• Plays a key role in supporting complex donor events managed by the Library Development Office. Manages the organization and implementation of special events involving donors, alumni, and volunteer leaders, such a
  s board or council meetings, cultivation, and stewardship events. Works closely with the Library Events Coordinator to support donor events and other major/large Library events, ensuring successful planning, coordination, and execution.
• Analyzes and synthesizes knowledge on donors and connections to the Library to prepare event briefings and meeting briefings for Library leaders, including the University Librarian, key leadership members, the Executive Director of Development, other development leaders, and other campus leadership. Work with the Development team and communications on special stewardship projects, including holiday cards, impact reports, and other initiatives. Develops solicitation materials, including slide decks and email communication, to support fundraising programs. May research alumni, parents, friends, corporations, and foundations to help identify prospects. Participates in the transition to a new CRM system.
• Assists with donor stewardship, including acknowledgements and custom or special reports to donors. Tracks and reports on funds and collaborates with the Director of Donor Relations on bespoke acknowledgements and VIP donor communications for the University Librarian. Tracks and records contacts with key prospects, monitors proposal activity and prospect solicitation strategies, and updates biographical and other prospect information in CADS. Ensures that recorded donor data and gift designations are accurate, up to date, and complete. Manages fund codes and works with UDAR to ensure data integrity.
• Engages in opportunities for training, workshops, seminars, and other professional development activities pertinent to the position.

Required Qualifications

• Excellent interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, and customer service skills.
• Sound knowledge of fundraising principles, donor relations concepts, and practices.
• Knowledge of a variety of administrative operational activities, including event planning, donor communications and engagement, donor stewardship, budgeting, and contracts and grants regulations and guidelines.
• Able to work successfully in teams and independently, able to shift priorities, manage multiple projects at once, and meet deadlines.
• Excellent organizational and project management skills, exceptional attention to detail, and follow-through.
• Strong analytical and critical thinking skills, effective decision-making and problem-solving, and a daptability to changing circumstances.
• Knowledge of the campus and Library, and its mission, vision, goals objectives, achievements, activities, and infrastructure.
• Professional integrity, d iscretion, sound judgment , and the ability to handle very confidential information.
• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Solid knowledge of common University-specific computer application programs, Excel, Word, PowerPoint, and Google Enterprise.
• Experience with CADS CRM (or similar program) to conduct research, process acknowledgements, donor analysis, and prepare stewardship materials.

Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $35.78 to $63.65, with a target salary range of $35.78 to $49.71.

• This is a non-exempt, biweekly-paid position.
• This is a full-time (40 hours/week) Career position eligible for full UC benefits.

Other Information

• This recruitment has 1 opening.
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position may be eligible for up to two days per week of remote work following the probationary period, if applicable. Exact arrangements are determined in partnership with the supervisor to meet role responsibilities and department needs and are subject to change.

How to Apply
To apply, please submit your resume and cover letter.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Mandated Reporter
This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.
Misconduct Disclosure
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
Misconduct means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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