If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
General Government Service Center
Human Resources Assistant
Opening Date: July 13, 2026
Closing Date: July 27, 2026
Grade / Admin Unit: 17 / Confidential
Job Class Code: 0458
Salary: $20.07 - $27.61/Hourly
Position Number: 014006125
Location: Augusta
Telework: None
Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
We are seeking a dynamic and organized
Human Resources Assistant to join our team!
The
General Government Service Center prides itself in having a positive work environment, full of motivated and enthusiastic individuals who enjoy assisting the departments and agencies we support. This position will be a part of a team to work through complex payroll rules, interpret and explain contract provisions, and perform other human resources functions as needed. If you have superior customer service and organization skills, a willingness to learn, and meet the minimum requirements listed below, then we are looking for you!
JOB DESCRIPTION: This is paraprofessional support work in performing limited aspects of a human resource professional's work in such functional areas as recruitment, examination, position description writing, employment actions, pay, benefits, and workers' compensation. Some positions may perform specialized duties in a single functional area. Human Resources Assistants independently apply state human resource rules, policies, and procedures to routine human resource matters and implement actions taken by higher level professionals on non-routine matters. This may require the employee to independently determine the procedures and/or processes to be used. Work is performed under general supervision.
R
EPRESENTATIVE TASKS:
- Completes, reviews, examines, and records human resource transactions in order to implement transactions and ensure that all appropriate policy and procedural requirements have been met.
- Reviews reports of completed human resource actions and makes necessary changes in order to ensure compliance with audit and control requirements.
- Explains routine collective bargaining contract provisions, Civil Service law and rules, workers' compensation, benefits, and safety rules and regulations in order to inform employees and agency officials.
- Prepares, submits, and maintains records for workers' compensation claims in order to ensure proper execution of claims and compliance with regulations.
- Maintains employment statistics and prepares reports reflecting human resource trends, working hours, position and salary data, and other employment statistics in order to provide documentation and information to agency officials and to respond to surveys.
- Writes standardized position descriptions from class specifications and agency job descriptions in order to establish new positions or reclassify existing positions.
- Applies established training and experience evaluations to applications for direct hire employment in order to determine and assign numeric score.
- Answers written inquiries concerning application procedures and position vacancies in order to respond to requests for information.
- Explains application/examination processes and identifies appropriate classifications in order to assist persons seeking state employment or promotional opportunities.
- Reviews employment records of state employees scheduled for layoff in order to verify status and identify previously held positions, which will be used to determine seniority and bumping options.
- Monitors oral boards, written examinations, and performance tests in order to ensure standardized examination administration.
KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED:
- Knowledge of interviewing techniques.
- Knowledge of state human resource action procedures.
- Knowledge of state Civil Service law and rules.
- Knowledge of basic human resource administration policies and practices.
- Knowledge of record keeping procedures and practices.
- Knowledge of workers' compensation procedures and practices.
- Knowledge of employee benefits procedures and practices.
- Knowledge of collective bargaining agreements.
- Knowledge of testing procedures and practices.
- Knowledge of performance appraisal system forms requirements.
- Ability to communicate effectively.
- Ability to write clearly and effectively.
- Ability to deal effectively with people.
- Ability to write statistical reports and maintain records.
- Ability to understand and apply procedural instructions and clearly defined policies and procedures.
MINIMUM QUALIFICATIONS: Education, training, and/or experience which provides a basic knowledge and understanding of human resource functions.
The successful candidate will possess the following:
- Knowledge of basic human resources administration policies, procedures, and practices.
- Knowledge of payroll practices.
- Knowledge of or the desire to learn and understand the collective bargaining agreements.
Preference will be given to candidates with previous experience in human resource administration. Knowledge of Workday (HRMS) is a plus.
APPLICATION INSTRUCTIONS:
Please submit a cover letter along with a current resume and three (3) professional references.
In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.
CONTACT INFORMATION:
For more information or questions specific to the position, please contact recruiting.ggsc@maine.gov
The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
- Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
- Retirement Plan - The State of Maine contributes 18.91% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
- Gym Membership Reimbursement - Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
- Health and Dependent Care Flexible Spending Accounts - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
- Public Service Student Loan Forgiveness - The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
- Living Resources Program - Navigate challenging work and life situations with our employee assistance program.
- Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
- Voluntary Deferred Compensation - Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about
additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.
If you require a paper application, please download and print one HERE
If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting. 
