Legislative Staff Jobs (NOW HIRING)

The Arizona House of Representatives is currently accepting resumes for the position of Administrative Assistant. This position is a non-partisan and provides comprehensive administrative and operational support to Members of the House of Representatives and assists in the efficient functioning of legislative offices.

The Administrative Assistant provides comprehensive administrative and operational support to a Member of the Arizona Legislature. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will serve as the primary point of contact for constituents, stakeholders, legislative staff, and other government offices while ensuring the Member remains informed, prepared, and organized.

Administrative Support

Coordinate meetings with constituents, stakeholders, legislative staff, and other elected officials

Reserve meeting rooms and coordinate logistics for meetings and press conferences

Ensure the Member is prepared for scheduled meetings and events

Manage the Member's calendar, appointments, and daily schedule

Manage invitations and RSVPs on behalf of the Member

Provide coverage for other legislative offices as needed

Sort, prioritize, and distribute mail and correspondence

Answer and screen incoming telephone calls

Calendar and Meeting Management

Provide timely reminders regarding meetings, committee hearings, caucus meetings, and floor sessions

Ensure the Member has all necessary materials prior to meetings, hearings, and legislative activities

Coordinate scheduling with internal and external stakeholders

Maintain an accurate and up-to-date calendar

Constituent Communications

Assist with constituent inquiries and direct requests to appropriate legislative staff or agencies

Maintain professional communication with constituents, community leaders, and stakeholders

Personalize and distribute newsletters and email communications

Draft and respond to constituent correspondence

Email and Information Management

Monitor important communications and alert the Member to time-sensitive matters

Establish and maintain email filing systems, folders, and Outlook rules

Assist in organizing and managing email communications
Maintain accurate electronic and paper filing systems

Contact Database Management

Create and maintain distribution lists for newsletters, stakeholder meetings, and community outreach efforts

Develop and maintain lists of key community stakeholders within the legislative district

Maintain and update constituent, stakeholder, and professional contact databases

Enter and organize contact information from correspondence and meetings

Legislative Support

Coordinate with legislative staff regarding committee briefings and policy information

Assist in preparing legislative materials, bill summaries, and supporting documents

Maintain records of bill requests, drafts, introductions, and legislative deadlines

Monitor committee agendas and notify the Member of updates or revisions

Conduct basic legislative research using legislative information systems

Track legislation sponsored by the Member and monitor bill progress

Research and Special Projects

Retrieve articles, publications, and reference materials relevant to the Member's interests and responsibilities

Compile contact lists, community resources, and background information

Assist with special projects and administrative initiatives

Conduct non-policy research assignments as requested

Drafting and Document Preparation

Draft letters, emails, proclamations, certificates, recommendations, and recognition documents

Create and edit reports, presentations, and informational materials

Prepare correspondence on behalf of the Member

Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint

Excellent research, organizational, written communication, and public speaking skills

Demonstrated ability to work effectively both independently and as part of a team

Experience in administrative support, clerical work, or office management

Ability to work extended hours during the legislative session as needed

Strong customer service and interpersonal communication skills

Ability to maintain confidentiality and exercise sound judgment

Flexibility and adaptability to changing priorities and deadlines

Positions in this classification participate in the Arizona State Retirement System (ASRS)

Please note that enrollment eligibility will become effective after 27 weeks of employment

The State of Arizona offers a comprehensive benefits package to include:

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Life insurance and long-term disability insurance

Vacation with 10 paid holidays per year

Health and dental insurance

Retirement plan

Sick leave

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

If you have any questions please feel free to send an email to Jana Babel at Jbabel2@azleg.gov for assistance