Legislative Assistant Jobs in Connecticut (NOW HIRING)

Introduction

\r\n\r\n\r\nThe State of Connecticut, Department of Correction (DOC), is recruiting for an Assistance Chief of Fiscal/Administrative Services position within their Fiscal Services Unit located in Wethersfield, CT.\r\n\r\n\r\nPosition Highlights\r\n\r\n\r\n DOC is looking for a strong candidate to lead vital fiscal and administrative operations for this large state agency. The candidate must have a strong working knowledge of the majority of state agency fiscal functions and direct supervisory experience. They will also be helping to develop policies, improve operations and ensure compliance with state and federal requirements.\r\n This "hybrid" position is full time on first shift, 40 hours per week, Monday through Friday.\r\n This position may offer telework opportunities upon successful completion of the working test period in accordance with the Agency Telework Policy. This position may require travel throughout the State.\r\n\r\nAbout Us\r\nThe Fiscal Services Unit is responsible for the management of the agency's finances, its procurement activities and the administration of various services for the incarcerated population.Fiscal Services has a mandate to ensure the prudent and responsible stewardship of state funds and actively promotes standardized business systems and procedures in accordance with State and Agency rules and regulations.\r\n\r\n\r\nThe Department of Correction shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safety and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders.\r\n\r\n\r\nSTART WITH US. STAY WITH US. GROW WITH US.\r\n\r\n\r\n\r\n

Selection Plan

FOR ASSISTANCE IN APPLYING:\r\nCheck out ourApplicant Tips on How to Apply! Need more resources? Visit ourApplicant Toolkitfor additional support throughout the recruitment process.\r\nBEFORE YOU APPLY:\r\n\r\n Meet Minimum Qualifications:Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. \r\n Educational Credits:List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.\r\n Resume Policy:PerPublic Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.\r\n Preferred Shift/Location:Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.\r\n Timely Submission:All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailingDAS.SHRM@ct.gov.\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.\r\n\r\n\r\n Note: Theonly wayto apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check yourPersonal Status Boardregularly.\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select "Update My Contact Information."\r\n Referral Questions:This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). \r\n\r\n\r\n Prepare For An Interview:Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpfulInterview Preparation Guideto make the best impression!\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available atwww.ct.gov/ethics.\r\n\r\n\r\n This employer may participate in EVerify and will provide the federal government with your Form I9 information to confirm work authorization.\r\n\r\nQUESTIONS? WE'RE HERE TO HELP:\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Nick Naples at Nicholas.Naples@ct.gov.\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency.\r\n

EXAMPLES OF DUTIES

\r\n Assists in directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;\r\n Assists in coordinating, planning and managing activities;\r\n Formulates program goals and objectives;\r\n Develops or assists in development of related policy;\r\n Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures;\r\n Evaluates staff;\r\n Directs or assists in the direction of budget management function;\r\n Maintains contacts with and acts as liaison to individuals within and outside of state who might impact on program activities;\r\n Advises agency head regarding fiscal and administrative matters;\r\n Assists EDP experts in planning and implementation of financial aspects of EDP systems;\r\n Utilizes EDP systems for financial records, reports and analyses;\r\n Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;\r\n Leads the recruitment and hiring of staff, including outreach, interview and selection;\r\n May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;\r\n In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies;\r\n May direct a program of internal and/or external audit;\r\n Performs related duties as required.\r\n \r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Considerable knowledge of\r\n \r\n and ability to apply management principles and practices;\r\n and ability to understand and apply relevant state and federal laws, statutes and regulations;\r\n principles and practices of public administration with special reference to governmental budget management and governmental accounting;\r\n \r\n \r\n Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;\r\n Considerable\r\n \r\n interpersonal skills;\r\n oral and written communication skills;\r\n \r\n \r\n Considerable ability in preparation and analysis of financial and statistical reports;\r\n Ability to utilize EDP systems for financial management.\r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.\r\nNOTE: See addendum for descriptions of these fiscal/administrative functions.\r\n

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been supervising professional level staff. \r\nNOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor. \r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.\r\n2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.\r\n

PREFERRED QUALIFICATIONS

\r\n\r\n Experience supervising professional staff, including coaching, performance management, recruitment, hiring, and staff development.\r\n Experience developing, implementing, and evaluating fiscal or administrative policies, procedures, and operational improvements.\r\n Experience directing or managing complex fiscal operations, including budget development, financial reporting, and fiscal analysis.\r\n Experience overseeing state procurement, contract administration, and competitive solicitation processes, including Requests for Proposals (RFPs)\r\n Experience ensuring compliance with applicable laws, regulations, internal controls, and agency policies, including audit readiness and corrective action implementation.\r\n\r\n\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n