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Legal Staff Assistant Jobs (NOW HIRING)

Zinda Law Group, PLLC

Legal Staff Manager

Austin, TX · On-site

Pre-Litigation Legal Assistants / Paralegals * Litigation Paralegals Key Responsibilities * Team Leadership & Performance Management: Lead, coach, and develop the Pre-Litigation and Litigation Teams ...

Zinda Law Group

Legal Staff Manager

Austin, TX · On-site

Pre-Litigation Legal Assistants / Paralegals * Litigation Paralegals Key Responsibilities * Team Leadership & Performance Management: Lead, coach, and develop the Pre-Litigation and Litigation Teams ...

All Legal Staff, Inc.

Be Seen First

Legal Assistant

Tampa, FL · On-site

$65K - $80K/yr

Our client located in downtown Tampa is seeking a Litigation Legal Assistant with 5+ years of ... Administrative Support Staff

All Legal Staff, Inc.

Be Seen First

Legal Receptionist / Administrative Assistant

Saint Petersburg, FL · On-site

$40K - $50K/yr

Open and maintain client files * Assist attorneys and legal staff with a variety of administrative tasks * Schedule appointments and help coordinate the front-office calendar * Maintain an organized ...

Crystal Stairs

Legal - Staff Counsel

Los Angeles, CA · On-site

$120K - $135K/yr

... the Staff Counsel serves as the internal legal counsel to Crystal Stairs, representing the ... regulations. * Assist in the development and implementation of policies and procedures, and ...

US Government Jobs

Staff Assistant

Washington, DC · On-site

Staff Assistant The Office of Legal Counsel (OLC) within the Solicitor's Office is seeking a Staff Assistant to help manage our office. Our Staff Assistant makes our attorneys' work possible by ...

AppleOne

Legal Admin Assistant **EXP**

Shreveport, LA · On-site

$42K/yr

... staff. - Assist with billing, invoice preparation, document management, legal research, and paralegal-level support as appropriate. - Answer and direct incoming calls while providing general ...

Addison Group

Legal Assistant

San Marcos, TX · On-site

$45K/yr

Legal Assistant Location: Austin, TX Industry: Legal Pay: $45,000 /Annually Benefits : This ... Provide day-to-day administrative support to attorneys and legal staff * Draft, proofread, and ...

Addison Group

Legal Assistant

San Marcos, TX · On-site

$45K/yr

Legal Assistant Location: Austin, TX Industry: Legal Pay: $45,000 /Annually Benefits : This ... Provide day-to-day administrative support to attorneys and legal staff * Draft, proofread, and ...

Addison Group

Legal Assistant

San Marcos, TX · On-site

$45K/yr

Legal Assistant Location: Austin, TX Industry: Legal Pay: $45,000 /Annually Benefits : This ... Provide day-to-day administrative support to attorneys and legal staff * Draft, proofread, and ...

Department of Labor

Staff Assistant

Washington, DC · On-site

$102K/yr

The Office of Legal Counsel (OLC) within the Solicitor's Office is seeking a Staff Assistant to help manage our office. Our Staff Assistant makes our attorneys' work possible by overseeing our budget ...

Adecco US, Inc.

Staff Assistant

Hazard, KY · On-site

$15/hr

In this Staff Assistant position, you will be responsible for handling incoming phone calls, return ... High School Diploma -Minimum 1-year prior receptionist/administrative assistant experience -Legal ...

Office of the Solicitor

Staff Assistant

Washington, DC · On-site

Summary The Office of Legal Counsel (OLC) within the Solicitor's Office is seeking a Staff Assistant to help manage our office. Our Staff Assistant makes our attorneys' work possible by overseeing ...

Office of the Solicitor

Staff Assistant

Washington, DC · On-site +1

$102K - $133K/yr

Summary The Office of Legal Counsel (OLC) within the Solicitor's Office is seeking a Staff Assistant to help manage our office. Our Staff Assistant makes our attorneys' work possible by overseeing ...

Adecco US, Inc.

Staff Assistant

Hopkinsville, KY · On-site

$15/hr

In this Staff Assistant position, you will be responsible for handling incoming phone calls, return ... High School Diploma -Minimum 1-year prior receptionist/administrative assistant experience -Legal ...

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Legal Staff Assistant information

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$64.1K

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How much do legal staff assistant jobs pay per year?

As of Sep 11, 2026, the average yearly pay for legal staff assistant in the United States is $64,055.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $83,000.00 per year, depending on experience, location, and employer.

What is a legal staff assistant?

Legal Staff Assistants are administrative professionals who support lawyers, paralegals, and other legal staff by performing clerical and organizational tasks. Their duties often include managing case files, scheduling appointments, conducting basic legal research, preparing documents, and handling correspondence. Legal Staff Assistants help ensure that law offices and legal departments run smoothly by taking care of essential behind-the-scenes work. They play a critical role in maintaining efficient office operations, allowing attorneys and paralegals to focus on more complex legal matters.

What are the key skills and qualifications needed to thrive as a legal staff assistant?

To thrive as a Legal Staff Assistant, you need strong organizational skills, attention to detail, and a solid understanding of legal terminology, usually supported by an associate degree or relevant administrative experience. Familiarity with legal document management systems, Microsoft Office Suite, and e-filing procedures is commonly required. Excellent communication, time management, and discretion are essential soft skills for handling sensitive information and supporting legal teams efficiently. These abilities are crucial for ensuring the smooth operation of legal offices and enabling attorneys to focus on core legal work.

What are some common challenges legal staff assistants face when managing multiple case files and deadlines?

Legal Staff Assistants often juggle various case files, court documents, and administrative tasks simultaneously. A primary challenge is prioritizing urgent assignments while ensuring accuracy and confidentiality across all tasks. Effective time management and clear communication with attorneys and paralegals are essential to meet tight deadlines and support the legal team efficiently. Utilizing digital document management systems and maintaining organized records can help minimize errors and streamline workflow.

How do I become a legal staff assistant with no experience?

To become a legal staff assistant with no experience, focus on developing strong organizational and communication skills, and consider completing a relevant certificate or coursework in legal studies or paralegal programs. Entry-level positions often require basic computer skills and attention to detail, and gaining familiarity with legal terminology and office software can improve your chances of securing a role.

Is it worth being a legal staff assistant?

A legal staff assistant provides administrative support in legal settings, handling tasks such as document management, scheduling, and client communication. The role offers opportunities to gain legal industry experience, develop organizational skills, and may serve as a stepping stone to more advanced legal positions.

What degree do I need to be a legal staff assistant?

A legal staff assistant typically needs at least a high school diploma or equivalent; however, some employers prefer candidates with an associate's or bachelor's degree in paralegal studies, legal administration, or a related field. Relevant skills include familiarity with legal terminology, office software, and organizational abilities.

What cities are hiring for Legal Staff Assistant jobs?

Cities with the most Legal Staff Assistant job openings:

What states have the most Legal Staff Assistant jobs?

States with the most job openings for Legal Staff Assistant jobs include:

What are popular job titles related to Legal Staff Assistant jobs?

For Legal Staff Assistant jobs, the most frequently searched job titles are:

Legal Staff Assistant jobs near you
Infographic showing various Legal Staff Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, 1% Temporary, and 5% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $64,055 per year, or $30.8 per hour.

Legal Staff Manager

Austin, TX • On-site

Zinda Law Group, PLLC
Law Firms • 51 - 200 employees
Learn more about Zinda Law Group, PLLCexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Legal Staff Manager
About Zinda Law Group
Zinda Law Group is a rapidly growing personal injury law firm headquartered in Austin, Texas, serving clients across multiple states. We are committed to excellent client service, continuous learning, strong accountability, and using technology and well-defined processes to help our teams perform at a high level. Our legal staff plays a critical role in moving cases forward, supporting attorneys, and helping clients navigate the legal process after serious injuries.
Position Summary
The Legal Staff Manager is responsible for the performance, development, quality, and operational consistency of Zinda Law Group's Pre-Litigation and Litigation support teams. This is a manager role that works with the Pre-Litigation Team Lead and Litigation Paralegal Team Lead while maintaining visibility into the work and performance of Pre-Litigation Legal Assistants and Paralegals, and Litigation Paralegals. The Legal Staff Manager partners closely with the Director of Legal Operations and other firm leaders to ensure teams are well trained, properly staffed and capable of filling in for teams should the need arise, consistently following firm processes, meeting performance expectations, and escalating issues before they affect clients or case progress.
Team Oversight
  • Pre-Litigation Legal Assistants / Paralegals
  • Litigation Paralegals

Key Responsibilities
  • Team Leadership & Performance Management: Lead, coach, and develop the Pre-Litigation and Litigation Teams; provide management support for legal staff; address people, leadership, workload, and performance issues; maintain appropriate coaching and issue documentation; and conduct one-on-ones, performance reviews and succession planning.
  • KPI & Operational Performance: Monitor department and individual KPIs, defined work, quality measures, and workload trends. Partner with the Director of Legal Operations and Team Leads to establish monthly goals, identify early signs that performance is off track, research root causes through the dockets, and implement corrective action before issues escalate.
  • Training & Certification: Ensure legal staff are trained and certified on role-specific responsibilities, firm systems, SOPs, and case-management processes. Provide final certification oversight for new hires, ensure new hires have appropriate mentorship and support, and maintain current training materials and video resources.
  • Quality Assurance & Auditing: Provide second-layer quality oversight by reviewing audit results, conducting periodic spot checks, identifying trends, and ensuring work is accurate, timely, and completed at a high level. Maintain consistent audit standards between Pre-Litigation and Litigation.
  • SOPs, Forms & Process Consistency: Own cross-team consistency of SOPs, templates, forms, checklists, and audit standards. Review processes regularly, ensure teams follow current procedures, identify gaps or unwanted divergence, and coordinate updates with Legal Operations and Operational Compliance.
  • Hiring, Staffing & Coverage: Participate in and lead later-stage interviews for legal staff candidates, provide detailed hiring recommendations, and coordinate final approvals with the Director of Legal Operations. Ensure appropriate day-to-day coverage and serve as the escalation backstop when staffing or workload issues arise by being able to fill in when needed.
  • Reporting & Leadership Communication: Perform reporting and consolidate Team Lead reporting into clear leadership-facing updates covering KPIs, audits, training/certification status, individual and team performance, staffing, workload, and blockers. Keep the Director of Legal Operations informed of significant risks, trends, and unresolved issues.
  • Cross-Team Coordination: Promote strong handoffs and consistent communication between Pre-Litigation and Litigation, including case transitions, calendaring, discovery, client communication, event preparation, and other areas where the teams' work overlaps.
  • Continuous Improvement & Special Projects: Identify opportunities to improve efficiency, quality, accountability, and client service. Assist with complex operational projects, new technology rollouts, training initiatives, and other Legal Operations priorities as assigned.

What Success Looks Like
  • Pre-Litigation and Litigation teams consistently meet established performance, quality, and productivity expectations.
  • Legal staff are trained, certified, and supported with current SOPs, templates, tools, and clear expectations.
  • Audit results and work-product quality remain strong and consistent across teams.
  • KPI trends, workload concerns, staffing gaps, and people issues are identified early and addressed before they create downstream case or client-service problems.
  • Leadership receives timely, accurate reporting and clear recommendations on team performance, risks, and operational needs.

Qualifications
  • Two years of prior personal injury experience as a legal assistant or paralegal is required.
  • One year of prior people-management and/or operations experience required; experience managing legal support staff is strongly preferred.
  • Bachelor's degree preferred; in the alternative, Associate's degree required or Paralegal Certificate from an ABA approved program required.
  • Demonstrated ability to coach employees, manage performance, give clear feedback, and handle sensitive personnel issues with professionalism and discretion.
  • Strong analytical skills and comfort using KPIs, audits, reports, and case-level data to identify trends and solve problems.
  • Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced, remote environment.
  • Excellent written and verbal communication skills, including the ability to communicate clearly with attorneys, leaders, Team Leads, and support staff.
  • Technology-forward and comfortable learning and managing work through case-management, project-management, reporting, and collaboration systems.
  • Reliable high-speed internet connection and ability to work effectively in a fully remote environment.

Compensation & Benefits
  • Salaried compensation commensurate with experience.
  • Paid time off and paid holidays.
  • Retirement plan with company contribution match.
  • Medical, dental, and vision insurance.
  • Paid parental leave.
  • Fully remote work arrangement.
  • Ongoing training, mentorship, and professional development opportunities.
  • Opportunities to advance and grow within the firm.

Zinda Law Group is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to protected status as required by applicable law.

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