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Legal Office Assistant Jobs in Riverside, CA (NOW HIRING)

Ricoh USA, Inc.

Legal Office Services Specialist

Irvine, CA · On-site

$19.46 - $25.13/hr

... legal office environment. Performs various office support tasks which may include one or more of ... This position reports directly to a Site Manager, Site Supervisor, or Assistant Site Manager. Job ...

Ricoh USA, Inc.

Legal Office Services Specialist

Irvine, CA · On-site

$19.46 - $25.13/hr

... legal office environment. Performs various office support tasks which may include one or more of ... This position reports directly to a Site Manager, Site Supervisor, or Assistant Site Manager. Job ...

Ricoh USA, Inc.

Legal Office Services Specialist

Irvine, CA · On-site

$19.46 - $25.13/hr

... legal office environment. Performs various office support tasks which may include one or more of ... This position reports directly to a Site Manager, Site Supervisor, or Assistant Site Manager. Job ...

Reel Fathers Rights

Office Assistant

Irvine, CA · On-site

$19 - $24/hr

Previous experience in a receptionist or administrative role, preferably in a legal setting Schedule: * This is a full-time, hourly role. In office hours are Monday through Friday, 8:00 a.m. to 4 ...

Hanna Brophy

Part Time Clerk

Riverside, CA · On-site

The part time legal Office Clerk position supports the Attorneys and Legal Assistants in a variety of legal and administrative functions relating to Workers' Compensation law. Responsibilities:

Hanna Brophy

Part Time Clerk

Orange, CA · On-site

The part time legal Office Clerk position supports the Attorneys and Legal Assistants in a variety of legal and administrative functions relating to Workers' Compensation law. Responsibilities:

Bracy Law PC

Legal Assistant

San Bernardino, CA · On-site

$20/hr

Competitive Compensation Job Summary We are seeking a highly motivated Legal Assistant to join our ... Comfortable Microsoft Office and case management software * Ability to multitask and work well ...

Bracy Law PC

Legal Assistant

San Bernardino, CA · On-site

$20/hr

Competitive Compensation Job Summary We are seeking a highly motivated Legal Assistant to join our ... Comfortable Microsoft Office and case management software * Ability to multitask and work well ...

TalentZok

Legal Assistant - 21317

Irvine, CA · On-site

$80K - $85K/yr

Legal Assistant - TalentZök OVERVIEW Are you looking for a new career opportunity with an exciting ... Providing general office support in a small, team-oriented law firm environment * Supporting case ...

Bracy Law PC

Legal Assistant

San Bernardino, CA · On-site

$20/hr

Competitive Compensation Job Summary We are seeking a highly motivated Legal Assistant to join our ... Comfortable Microsoft Office and case management software * Ability to multitask and work well ...

MOET Law Group

Legal Assistant

Irvine, CA · On-site

$18 - $23/hr

Strong computer proficiency and comfort with office technology * Excellent verbal and written ... Prior experience as a legal assistant or legal secretary * Familiarity with personal injury case ...

First American

Title Assistant (In Office)

Corona, CA

$20.31 - $27.09/hr

Audit calculations and legal documents for accuracy * Communicate recording information and prepare ... Knowledge of MS Office suite and ability to quickly adapt to new software applications and ...

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All JobsLegal Office JobsLegal Office Assistant JobsLegal Office Assistant Jobs in Riverside, CA

Legal Office Assistant information

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How much do legal office assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for legal office assistant in Riverside, CA is $22.57, according to ZipRecruiter salary data. Most workers in this role earn between $20.05 and $24.33 per hour, depending on experience, location, and employer.

What is a legal office assistant?

Legal Office Assistants are administrative professionals who support lawyers and legal teams by performing a variety of clerical and organizational tasks. Their duties often include preparing legal documents, managing case files, scheduling appointments, and handling correspondence. They play a crucial role in ensuring that law offices run smoothly by keeping records organized and making sure deadlines are met. Legal Office Assistants may also interact with clients, courts, and other legal professionals to facilitate communication and paperwork.

What skills and qualifications are needed to be a legal office assistant?

To thrive as a Legal Office Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of legal terminology, often supported by a certificate or associate degree in legal studies. Familiarity with legal management software, document preparation tools, and office systems such as Microsoft Office is typically required. Excellent communication, discretion, and time management are soft skills that help you build trust and efficiently support legal teams. These abilities are crucial for maintaining accurate records, ensuring smooth office operations, and upholding confidentiality in a legal environment.

What are common challenges faced by legal office assistants when managing case files and legal documents?

Legal Office Assistants often work with a high volume of sensitive documents that require strict attention to detail and organization. One of the main challenges is ensuring that all files are accurately labeled, securely stored, and easily retrievable for attorneys and paralegals, especially when dealing with tight deadlines. Additionally, maintaining confidentiality and complying with legal procedures can be demanding, so strong time management and communication skills are essential to avoid errors and ensure smooth workflow in a fast-paced legal environment.

What is the difference between Legal Office Assistant vs Legal Secretary?

AspectLegal Office AssistantLegal Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer certificationHigh school diploma; often some legal secretarial training or certification
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
Primary ResponsibilitiesAdministrative support, document management, schedulingDrafting legal documents, managing correspondence, calendar management
Common UsageGeneral administrative tasks in legal settingsSpecialized legal document preparation and secretarial duties

Legal Office Assistants and Legal Secretaries often work in similar environments and share some administrative skills. However, Legal Secretaries typically handle more specialized legal document tasks and have more specific secretarial training, making their roles distinct within legal support staff.

Can I become a legal office assistant with no experience?

Legal office assistants typically do not need prior experience, as employers often provide on-the-job training. Basic skills in organization, communication, and familiarity with office software can help you qualify, and some positions may prefer or require a high school diploma or equivalent.

What degree do I need to be a legal office assistant?

Legal office assistants typically do not require a specific degree but often benefit from a high school diploma or equivalent. Some employers prefer candidates with postsecondary education such as an associate degree or certificate in office administration, legal studies, or a related field. Strong organizational skills and familiarity with legal terminology and office software are also important.

What does a legal office assistant do in a law firm?

A legal office assistant supports law firms by performing administrative tasks such as managing files, scheduling appointments, preparing legal documents, and handling correspondence. They often use office software and may assist with billing, client communication, and maintaining case records to ensure smooth office operations.

What are popular job titles related to Legal Office Assistant jobs in Riverside, CA?

For Legal Office Assistant jobs in Riverside, CA, the most frequently searched job titles are:

What job categories do people searching Legal Office Assistant jobs in Riverside, CA look for?

The top searched job categories for Legal Office Assistant jobs in Riverside, CA are:

What cities near Riverside, CA are hiring for Legal Office Assistant jobs?

Cities near Riverside, CA with the most Legal Office Assistant job openings:

Legal Office Assistant jobs near you
Infographic showing various Legal Office Assistant job openings in Riverside, CA as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $46,948 per year, or $22.6 per hour.

Legal Office Services Specialist

Irvine, CA • On-site

Ricoh USA, Inc.
Technology, Communication and Media • 10K+ employees

7.8

Company rating: 7.8 out of 10

Based on 172 frontline employees who took The Breakroom Quiz

70th of 159 rated electronics manufacturers

People enjoy working here

Good employer

Recommended by students

Learn more about Ricoh USA, Inc.external

$19.46 - $25.13/hr

Other

Medical, Dental, Life, Retirement, PTO

Posted 10 days ago

Job description


$19.46 - $25.13 per hour
Legal Senior Onsite Service Specialist
POSITION PROFILE
Provides direct hands-on support within a legal office environment. Performs various office support tasks which may include one or more of the following areas of responsibility: copy, production, and scanning; fax; mail and shipping; records support; direct floor support; hospitality assistance; conference room setup and scheduling; receptionist backup; and light facilities support.
A Senior Legal Onsite Service Specialist must possess a high level of presentation skills, interpersonal etiquette, and customer service skills to communicate effectively with senior-level attorneys, partners, clients, opposing counsel, vendors, staff, and others.
This position reports directly to a Site Manager, Site Supervisor, or Assistant Site Manager.
Job Duties and Responsibilities Legal Environment Job Responsibilities
Possesses the legal background to understand client matter workflow, including:
  • Chargeback to firm and/or clients for work, supplies, hours, and services.
  • Familiarity with legal technologies and software such as document management systems and cost recovery/chargeback systems (e.g., Copitrak, Equitrac).
  • Familiarity with legal records management processes.
  • Familiarity with legal processes and documents such as closing binders, depositions, transcripts, briefs, addendums, filings, discovery, judgments, court systems, and the proper delivery of items and documents within the court system.
  • Assists with scheduling equipment, labor, and supplies for off-site trials.
Other Duties and Responsibilities
  • Responsible for interacting with and providing professional-level support to executive-level end users, including legal assistants, firm administration, project managers, paralegals, associates, and partners.
  • Accurately produces jobs and projects according to required deadlines. Job and project deadlines may be short and require composure and professionalism.
  • Operates all copier equipment, including high-volume copy machines, fax services, postage meters, and personal computers.
  • Performs tasks utilizing equipment such as paper cutters, hole drillers, bindery equipment, joggers, tape machines, stackers, and electric staplers.
  • Handles confidential and time-sensitive documents.
  • Provides quality and accurate reproduction, scanning, and project support.
  • Responds to customer inquiries, including coordinating and calculating the time required to complete requested tasks.
  • Provides embedded support to specific floors or integrated practice groups.
  • Assists with coordinating projects that will be completed off-site.
  • Maintains billing logs and assists in calculating charges for work performed.
  • Maintains logs and work records for tracking, management reporting, inventory control, and supply ordering.
  • Distributes incoming mail, packages, office supplies, and fax transmissions to designated delivery points.
  • Delivers completed reproduction work to predetermined delivery areas, including locations outside the customer's office when required.
  • Performs deliveries and pickups that may require travel between offices or office locations.
  • Performs duties related to the shipping and receiving of materials and packages.
  • Performs filing duties in conjunction with specific customer requests, including document purging and archiving.
  • Performs scanning, file conversion, file naming, and file encryption.
  • Performs FTP (File Transfer Protocol) transfers between computers and files for printing.
  • Manages TOC (Table of Contents) creation and maintenance for electronic files.
  • Performs OCR (Optical Character Recognition) processing to support keyword search functionality.
  • Performs file formatting for printing using Microsoft Office Suite and Adobe Acrobat Pro.
  • Performs daily quality checks on convenience copiers to ensure proper functionality.
  • Responds to copier issues and clears paper jams as needed.
  • Maintains daily meter readings and service logs.
  • Stocks and organizes convenience copier areas.
  • Organizes and maintains conference and meeting rooms.
  • Assists Facilities with box moves, office relocations, and occupant moves.
  • Assists Facilities with light maintenance duties.
  • May perform occasional cleaning duties.
  • May require periodic overtime, including evenings, weekends, and off-hour emergency response.
  • Performs other duties as assigned.
Qualifications (Education, Experience, and Certifications)
  • High school diploma or GED required.
  • One (1) to two (2) years of related work experience required.
  • Minimum of two (2) years of experience in the legal industry preferred.
  • Ability to provide an excellent customer experience through strong customer service, interpersonal, and communication skills.
  • May require a valid driver's license with a clean driving record and minimum levels of auto insurance coverage in accordance with Ricoh policy.
Knowledge, Skills, and Abilities
  • Working knowledge of copier equipment and related equipment maintenance is preferred.
  • Ability to utilize a combination of hardware and software to support cost recovery, document management, and advanced workflow solutions.
  • Knowledge and understanding of shipping and receiving procedures.
  • Basic electronics knowledge preferred.
  • Ability to work independently and flexibly to complete projects.
  • Ability to determine appropriate packing methods and materials and verify packing slips for accuracy.
  • Ability to understand and follow instructions related to mail delivery processes.
  • Strong troubleshooting and problem-solving skills.
  • Ability to read and comprehend technical information contained in manuals, parts books, and related publications.
  • Excellent customer relations and verbal communication skills.
Working Conditions, Mental and Physical Demands
  • Frequent exposure to copier and fax machine noise, toner, and varying room temperatures. May also be exposed to paper cuts associated with handling paper and opening boxes.
  • Exposure to various weather conditions when travel between buildings is required. Office equipment may present opportunities for injury or accidents.
  • Daily telephone and in-person interaction with customers, employees, managers, and/or the Dispatch Department. Occasional interaction with vendors and equipment repair personnel.
  • Tight deadlines and quick turnaround requirements may create high-stress situations.
  • Physical demands may include extended periods of standing, walking, bending, reaching, stretching, and climbing, as well as lifting or moving items weighing up to 50 pounds.
  • May be required to push or pull wheeled equipment weighing up to 400 pounds for repair or relocation purposes.
  • Walking between buildings may be required.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
About Us
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
  • Choose from a broad selection of medical, dental, life, and disability insurance options.
  • Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
  • Augment your education with team member tuition assistance programs.
  • Enjoy paid vacation time and paid holidays annually
  • Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

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