Leave Coordinator Jobs (NOW HIRING)

JOB SUMMARY Become part of a team that thrives on Professionalism, Innovation, Customer Experience, Integrity, and Teamwork - the values that guide how we serve our community. The Human Resources Risk & Leave Coordinator supports the City's risk management and medical leave of absence programs by ensuring consistent administration, compliance, and documentation across all cases. Working under the general supervision of the Risk Manager/ADA Coordinator, this role helps safeguard organizational practices by coordinating leave requests, maintaining regulatory compliance, and supporting risk-related initiatives.

Through effective communication, process coordination, and adherence to legal requirements, the position strengthens the City's ability to manage employee needs while minimizing organizational risk. ESSENTIAL FUNCTIONS The following list highlights the main responsibilities of this position. While it covers the core tasks, it may not include every duty that could be assigned.

Employees may be asked to take on other responsibilities as needed to support the team and department. Coordinates the City's medical leave of absence programs-occupational and non-occupational-by supporting employees, departments, and medical providers, administering FMLA compliance, monitoring modified duty, and facilitating safe and timely return-to-work outcomes. Oversees the City's workers' compensation and liability claims processes, including identifying and pursuing subrogation opportunities to ensure accurate and lawful recovery of costs.

Administers modified duty and return-to-work programs-occupational and non-occupational. Provides guidance to departments, managers, employees, and the public regarding risk management concerns, resolving inquiries and ensuring consistent application of policies and procedures. Maintains accurate records, documentation, and confidential personnel information in compliance with City policies and state and federal laws; prepares reports, correspondence, and data summaries as required.

Supports organizational safety and risk practices by administering the Safety Data Sheet (SDS) program, assigning online risk and safety training, and promoting a safe and healthy work environment. Tracks insurable assets, including vehicles, equipment, and property, ensuring accurate inventory and values for organizational risk management. Assists in monitoring progress of employees in the CDL Entry-Level Driver Training Program (ELDT) and ensures related compliance documentation is maintained.

Reviews departmental forms and documents for completeness, accuracy, and compliance with City rules, regulations, and best practices. Maintains collaborative and positive working relationships with City departments, managers, peers, and the public to support effective program operations. Supports department-sponsored events such as the employee expo, safety coach activities, and related meetings.

Participates in training and professional development to remain current on regulatory changes, industry standards, and best practices in medical leave administration and risk management. Assists with special projects and performs other duties as assigned to support departmental and organizational needs. MINIMUM REQUIREMENTS & PREFERRED QUALIFICATIONS MINIMUM REQUIREMENTS Bachelor's degree from an accredited four (4) year college or university with major course work in a closely related field.

Three (3) years of closely related work experience, preferably in state or local government setting. An equivalent combination of education and experience sufficient to successfully perform the duties of the job may be considered. Must possess a valid Texas Driver's License with an acceptable driving record.

PREFERRED QUALIFICATIONS Experience working with database systems (such as Tyler Munis System, Employee Self-Service (ESS), Laserfiche Paperless electronic document management, LMS, etc.) COMPETENCIES AND ENVIRONMENT KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of departmental policies, legal requirements, HIPAA, and federal and state regulations related to risk management, medical leave, and confidential recordkeeping. Knowledge of complex documents such as insurance policies, medical records, financial documents, and regulatory materials, and the ability to interpret and relay this information accurately. Skill in verbal and written communication to convey information clearly, deescalate difficult situations, and maintain effective relationships with diverse groups across the organization

Skill in critical thinking, data interpretation, and report development to analyze information and support informed decision-making. Skill in handling confidential information with discretion and professionalism. Ability to work independently, take initiative, and manage multiple priorities in a fast-paced environment.

Ability to apply sound judgment and problem-solving skills in sensitive, confidential, or emotionally charged situations involving employees or members of the public. Ability to plan, organize, and manage projects with accountability for outcomes. Ability to maintain positive interpersonal relationships and collaborate effectively with internal departments, external partners, and the public.

Ability to comply with privacy policies, HIPAA requirements, and legal standards for sensitive information. PHYSICAL DEMANDS Physical requirements include lifting to 25 pounds occasionally. Subject to sitting, handling, fine dexterity, hearing, talking and vision frequently; reaching occasionally; standing, walking, lifting, carrying, pushing/pulling, and bending occasionally.

WORK ENVIRONMENT Position does require field site visits requiring the ability to navigate uneven terrain. Working conditions involve work inside/outside during all types of weather, including extreme temperatures.