Leasing Admin Assistant Jobs in Texas (NOW HIRING)

Are you looking for a forward focus environment where you are continually challenged, and the atmosphere is affirming? Do you want to be a part of a team where you are often out of your comfort zone, but you wake up excited to come to work each day? How about a place where people are growing because they desire change and growth is modeled and expected?

WHO WE ARE:

Premier Trailer Leasing is a'USA Today Top Work Place' and one of the largest trailer leasing and rental companies in the nation, specializing in long-term leasing and short-term rental services for over-the-road vans, flatbeds, refrigerated equipment and chassis with an inventory of 70,000 trailers and a growing network of locations across the United States. At Premier you will find an environment where you are seen, heard and valued. Join us and experience what it means to live a culture of C.A.R.E!

JOB SCOPE:

The Analyst - Tax/Property Administration is responsible for the financial reconciliation, compliance oversight, and operational coordination in both tax and property administration areas.

This role ensures the integrity of timely and accurate payments (ex. tax, rent, business license), regulatory compliance, general ledger reconciliation, and property-related financial reporting.

The position requires strong analytical capability, attention to detail, cross-functional collaboration, and the ability to manage multiple priorities in a growing, multi-state environment.

KEY RESPONSIBILITIES:

Financial Management

• Prepare and ensure timely monthly rent payments to Landlords by the 1st of each month in accordance with lease terms.
• Monitor and track annual tax due dates and ensure all tax statements are processed within a timely manner.
• Prepare and reconcile tax and property operations general ledger accounts and resolve discrepancies in a timely manner.
• Assist with intercompany entries related to tax and property operations transactions.

Risk Management

• Manage and track multi-state business licenses and permit renewals to ensure regulatory compliance.
• Track and process annual insurance renewals, filings, and policy payments.
• Support audit requests related to tax, property operations, and financial documentation.

Operational Coordination

• Coordinate utility transfers, service setups, and shut-off resolutions for new, acquired, or closed properties.
• Support new branch openings, relocations, and closures in partnership with all Admin Departments (Ex. Real Estate, Operations, IT, Finance, Legal, and other cross-functional teams).
• Process monthly sublease tenant billings.
• Track all property operation and tax vendors to ensure that the ERP system is accurately set up.

Financial Reporting & Analysis

• Assist in preparation of annual tax and real estate budgets and forecasts.
• Identify cost trends and recommend opportunities for property tax valuation savings.
• Support implementation and optimization of property tax and property operation systems and processes.

Administrative & Organizational Support

• Maintain and update tax and property operation trackers and calendars.
• Organize and facilitate recurring property management meetings.
• Contribute to continuous process improvement initiatives within tax and property operations.

EDUCATION & MINIMUM REQUIREMENTS:

• Bachelor's degree in business, finance, accounting, or a related field preferred.
• Minimum of four (4) years experience in finance, property tax, property administration, or lease accounting.
• Experience with general ledger accounting and financial reconciliations required.

KNOWLEDGE, SKILLS & ABILITIES:

• Strong analytical and problem-solving skills with the ability to interpret financial data.
• High attention to detail with strong organizational and time management skills.
• Ability to manage multiple priorities in a deadline-driven, fast-paced environment.
• Self-motivated and capable of working independently while collaborating cross-functionally.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and uphold company policies, including those related to ethics, compliance, and professional conduct.

TECHNOLOGY SKILLS:

• Intermediate - Advanced Microsoft Excel (pivot tables, formulas, data analysis).
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint), Great Plains a plus.
• Familiarity with centralized document management systems.