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Posting Details
Posting Summary
Working Title
Development Coordinator, Donor Relations
Role Title
Public Relations and Marketing Spec II
Role Code
29092-SW
FLSA
Nonexempt
Pay Band
Position Number
28200093
Agency
Piedmont Virginia Community College
Division
Piedmont Virginia Community College (Div)
Work Location
Albemarle - 003
Hiring Range
$52,500 - $57,000
Emergency/Essential Personnel
No
EEO Category
2-Professionals
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Flexibility to work 40 hours weekly within the hours of 8:00 a.m. to 5:00 p.m. Monday-Friday, and occasional Saturdays. Position may require occasional travel and representation at college-wide meetings and/or occasional evening and weekend hours for successful completion of duties. This is a full-time (non-exempt) position providing services in-person for students at college and community locations.
Sensitive Position
No
Job Description
Position Description - Development Coordinator, Donor Relations
Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.
Position Title: Development Coordinator, Donor Relations
Department: Advancement and External Affairs
Employment type: Full-Time Classified, non-exempt, benefitted
Position Purpose: Reporting to the Vice President of Advancement and External Affairs (VPAEA), the Development Coordinator, Donor Relations (DCDR) supports donor engagement, stewardship, and relationship-building activities for the Advancement and External Affairs Division and the PVCC Educational Foundation (Foundation). The position emphasizes coordination, donor follow-up, and relationship development while providing structured exposure to prospect development and fundraising strategy.
The DCDR works collaboratively with the VPAEA and the Advancement Operations Coordinator (AOC) to ensure donors are well-informed, engaged, and appropriately stewarded through consistent communication and follow-through.
Duties and Responsibilities:
Donor Engagement, Stewardship, and Relationship Coordination (45%)
Provide coordinated support for donor engagement activities designed to strengthen relationships, enhance donor experience, and support fundraising priorities. Responsibilities include:

• Conduct donor discovery and stewardship conversations focused on interests, giving motivations, and engagement.
• Participate in donor meetings with the VPAEA, President, or Foundation Board members, as appropriate.
• Develop, plan, and implement events and activities to support donor engagement.
• Coordinate donor follow-up, including thank-you communications, impact updates, and invitations.
• Ensure timely and accurate documentation of donor interactions in Raiser's Edge.
• Support stewardship activities tied to scholarships, programs, and special events.
• Assist with coordination of donor engagement events and post-event follow-up.

Donor Prospecting and Qualification Support (25%)
Support the AEA team in identifying, qualifying, and advancing donor prospects under the strategic guidance of the VPAEA. Responsibilities include:

• Collaborate with the Advancement Operations Coordinator to review and utilize prospect research.
• Use prospect information to inform donor conversations and engagement strategies.
• Assist in qualifying prospective donors through conversations, events, and engagement indicators.
• Identify donor interests, philanthropic priorities, and readiness for deeper engagement.
• Recommend donors for movement into managed portfolios or leadership-level cultivation.
• Document prospect qualification notes and recommendations in Raiser's Edge in accordance with established standards.

Managed Donor Portfolio (20%)
Manage a contained donor portfolio focused on stewardship, retention, and renewal-level giving. Responsibilities include:

• Manage a portfolio of approximately 25-40 donors, primarily:
  • Scholarship fund donors
  • Loyal annual donors
  • Event-connected supporters
• Coordinate renewal and modest upgrade solicitations in partnership with the VPAEA.
• Track donor responses and engagement trends within assigned portfolio.
• Ensure consistent follow-through and stewardship for assigned donors.

Event and Foundation Board Donor Support (10%)
Support donor engagement connected to Foundation Board activities and special events. Responsibilities include:

• Prepare donor and prospect briefing materials.
• Support Foundation Board members by tracking donor portfolio activity and follow-up.
• Assist with post-event donor follow-up and documentation.
• Coordinate donor outreach tasks related to Foundation events and board engagement initiatives.

Benefits include:

• Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia
• Generous leave benefits
• Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications

• Strong interpersonal, written, and organizational skills
• Ability to manage multiple priorities and follow through independently
• Interest in fundraising, donor relations, and nonprofit advancement
• Experience in customer service, admissions, alumni relations, or nonprofit work preferred

Additional Considerations

• Experience working in a community college setting.
• Experience using Raiser's Edge, Financial Edge, AwardSpring or similar fundraising and development CRM software.

Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
minimal-college service area
Posting Detail Information
Posting Number
CLS_4488P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
06/02/2026
Job Close Date
06/23/2026
Open Until Filled
Agency Website
pvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/96648