Language Requirement: Chinese Mandarin and English (languages) are required due to the business's client base.
We have 2 internship openings
This role is available on a full-time or part-time basis, depending on candidate availability.ย
Under the direct supervision of the Office Supervisor, this position provides support for all departments. The Receptionist will be expected to answer non-routine correspondence and assemble highly confidential and sensitive information. The Receptionist will handle a diverse range of important external callers and visitors, as well as internal contacts at all levels of the firm. ย
Receptionist Support:ย
- Greet and welcome visitors and callers in a friendly, warm, and professional mannerย
- Takes messages for firm staff and delivers/notifies appropriate staff members or directs calls ย
- Handling of all firms' incoming and outgoing mail (sorting and delivering to departments daily)ย
- Manage conference room schedule/scheduling of appointments/conferences as neededย
- Ensure that the administrative office and reception area are organized and cleanย
- Assist the supervisor in coordinating vendors for repairs and maintenance across the firm and ensure proper working order for the firm's equipment (computers, faxes, copy machines, etc.) and facilities (plumbers, heat, etc.)ย
- Assist the supervisor with taking meeting notes and preparing meeting minutesย
- Assist the supervisor with firm events planning and coordinationย
- Assist in light filing dutiesย
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Administrative/ Basic HR Support:ย
- Monitor daily and biweekly staff attendance for Tax, IT, and Maintenance/Janitorial departmentsย
- Provide backup support to HR/Personnel on an as-needed basisย
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All other duties as they are assigned by Partnersย
- Language Skills: Chinese Mandarin and English are a mustย
- Experience: At minimum 1 year of experience in bookkeeping in the US, proficiency in Excel and Word, and Exposure to QuickBooks is a plusย
- Punctualย
- Self-motivated with strong work ethicย
- Thrives in a fast-paced environmentย
- Ability to juggle multiple tasks and demandsย
- Establishes priorities and meets deadlinesย
- Strong oral and written communication skillsย
- Highly detail-orientedย
- Collaborates effectively with othersย
- Organizational skillsย
- Ability to follow established guidelines and processesย
- Common Sense: a talent for making connections between unrelated pieces of information for the purpose of anticipating needs and preventing problems ย