Invoicing Receptionist Jobs (NOW HIRING)

Job Title: Receptionist / Office Support Assistant

Location (city, state): Phoenix, AZ 85016

Compensation: $55,000 - $70,000 annually (depending on experience)

Industry: Legal / Professional Services

Benefits: This position is eligible for:

• Medical, dental, and vision insurance
• Flexible spending account (FSA)
• Health savings account (HSA) with employer contributions
• Life and AD&D insurance
• Long-term disability coverage
• Employee assistance program (EAP)
• 401(k) retirement plan with employer profit-sharing contributions
• Paid parental leave
• Paid time off program

About Our Client:

Addison Group is hiring a Receptionist / Office Support Assistant on behalf of our client, a growing professional services organization in Phoenix, AZ. This opportunity is ideal for an organized administrative professional who enjoys supporting a collaborative office environment while managing front desk operations and delivering a high level of service to clients and internal teams.

Job Description:

The Receptionist / Office Support Assistant will serve as the first point of contact for the organization while providing administrative support across the office. This position will manage daily reception responsibilities, coordinate office activities, assist with meeting preparation, and support internal teams with a variety of administrative tasks.

Key Responsibilities:

• Answer and direct incoming calls while ensuring professional communication
• Welcome guests, clients, and team members with a professional and service-focused approach
• Coordinate mail, deliveries, and office correspondence
• Maintain an organized and welcoming reception area
• Manage conference room calendars and assist with meeting coordination
• Support meeting logistics including catering arrangements, technology setup, and scheduling needs
• Provide administrative assistance to attorneys and internal departments
• Assist with time entry, invoicing, and billing-related administrative tasks
• Process invoice payments and reimbursement requests
• Prepare and proofread letters, memos, and other business documents
• Maintain electronic records and ensure proper document organization
• Respond to requests promptly while balancing competing priorities
• Provide general office support as needed

Qualifications:

• 3+ years of administrative, receptionist, or office support experience preferred
• Background supporting a professional services environment preferred
• Proficiency with Microsoft Word and Outlook required; Excel experience preferred
• Strong written and verbal communication skills
• Excellent attention to detail and accuracy
• Strong organizational and time management abilities
• Ability to manage multiple tasks while meeting deadlines
• Professional presence with strong interpersonal skills
• Ability to collaborate effectively with a variety of teams
• Experience with Filesite or iManage is a plus

Additional Details:

• Employment Type: Direct Hire
• Schedule: Monday-Friday, 8:00 AM - 5:00 PM
• Interview Process: One virtual interview with Talent Acquisition followed by an in-person interview
• Opportunity to join a growing organization with strong internal advancement opportunities
• Comprehensive training program provided to support success in the role

Perks:

• Structured onboarding and training program
• Career growth opportunities and internal promotion potential
• Collaborative team environment with strong office support
• Well-established organization with continued growth
• Positive workplace culture focused on teamwork and employee success

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.